Walk-in | Executive Intern

Muthoot Finance; New Delhi; Presencial; INR 300 000 - 540 000; Tempo integral

Resumo da oferta

Muthoot Finance is seeking an Administrative and Executive Support professional to assist the Managing Directors Office in daily operations, documentation, and correspondence. The role requires meticulous organization, strong communication skills, and adherence to confidentiality.

Responsibilities include coordinating meetings, maintaining records, and ensuring timely completion of tasks, with emphasis on accuracy and professional conduct within a formal corporate setting.

Qualificações

• Strong organizational and documentation skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Knowledge of scanning, digital filing and electronic document management.

Responsabilidades

• Provide administrative and operational support to the Managing Directors Office.
• Coordinate meetings, schedules, and follow-ups.
• Prepare meeting agendas, presentations, and reports.

Conhecimentos

Organizational skills

Documentation skills

Communication skills

Discretion & confidentiality

Ferramentas

MS Office

Excel

Outlook

Digital filing

Descrição da oferta de emprego

Role & responsibilities

Administrative and Executive Support

• Provide administrative and operational support to the Managing Directors Office.
• Manage daily office activities, correspondence, and administrative requirements.
• Coordinate meetings, appointments, schedules, and follow-ups as required.
• Assist in preparing meeting agendas, presentations, reports, and other official documents.

Documentation and Record Management

• Prepare, organize, maintain, and update physical and digital records.
• Handle scanning, printing, photocopying, and digitization of documents.
• Ensure proper naming, filing, indexing, and storage of scanned documents for easy retrieval.
• Maintain systematic records of confidential files, letters, reports, agreements, and other official documents.
• Ensure documents are complete, accurate, and properly maintained.

Correspondence and Communication

• Draft, format, and proofread official letters, emails, memos, and other communications.
• Coordinate with internal departments and external stakeholders on behalf of the Managing Directors Office.
• Track incoming and outgoing correspondence and ensure timely responses and follow-ups.

Coordination and Follow-up

• Coordinate with various departments to collect information, reports, and required documents.
• Follow up on pending tasks, approvals, and action items assigned by the Managing Director.
• Maintain records of instructions and decisions and monitor their implementation.
• Ensure timely communication of updates to the concerned departments.

Data Entry and Reporting

• Enter, update, and maintain information in spreadsheets, databases, and office management systems.
• Prepare status reports, summaries, trackers, and other documents as required.
• Verify the accuracy and completeness of data before submission.
• Assist in compiling information for management reviews and presentations.

Confidentiality and Compliance

• Maintain strict confidentiality of sensitive business information, management decisions, and official correspondence.
• Ensure the safe handling, storage, and authorized sharing of documents.
• Follow company policies and procedures relating to documentation, record retention, and information security.

General Office Administration

• Manage the dispatch and receipt of documents, couriers, and official communications.
• Maintain stationery and other office supplies required for the smooth functioning of the office.
• Support other administrative activities and special assignments entrusted by the Managing Director.
• Ensure all assigned tasks are completed accurately and within stipulated timelines.

Preferred candidate profile

• Good organizational and documentation skills.
• Proficiency in MS Office, particularly Word, Excel, and Outlook.
• Knowledge of scanning, digital filing, and electronic document management.
• Strong written and verbal communication skills.
• Attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Professionalism, discretion, and a high level of confidentiality.