Walk-in | Event Manager

VGP Marine Kingdom; Chennai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

VGP Group is seeking an experienced Event Manager in Chennai to independently plan, coordinate, and execute events across six VGP venues, including VGP Universal Kingdom, VGP Marine Kingdom, and VGP Playy Kingdom.

The role requires 5+ years in event management, strong budgeting, vendor negotiation, and on-site execution skills, with the ability to generate revenue ideas and manage multiple events across locations.

Qualifications

• Bachelor’s degree in Event Management or related field.
• Minimum 5 years of independent event management experience.
• Experience with large-scale entertainment venues preferred.
• Ability to manage multiple venues and vendors across locations.
• Strong budgeting, vendor negotiation, and on-site execution skills.

Responsibilities

• Plan, coordinate, and execute events end-to-end across six VGP venues.
• Develop concepts, schedules, and timelines for diverse events.
• Source, negotiate with, and manage external vendors and service providers.
• Oversee on-site operations, safety, and guest experience.
• Collaborate with internal departments to ensure smooth execution.
• Track budgets, revenue, and footfall; prepare post-event reports.

Skills

Event planning

Vendor management

Budget management

Leadership

Team coordination

Communication

Negotiation

Problem-solving

Time management

Attention to detail

Education

Bachelor's degree in Event Management

Tools

MS Excel

PowerPoint

Event planning tools

Job description

JOB DESCRIPTION

Event Manager VGP Group

Job Location: Chennai, Tamil Nadu

Experience Required: 5 - 8+ years in event management

Employment Type: Full-Time

Industry: Amusement Parks, Entertainment, Leisure & Hospitality

Job Summary

VGP Group is seeking an experienced, dynamic, and highly organised Event Manager to

independently plan, coordinate, and execute events across its six entertainment venues, including

VGP Universal Kingdom, VGP Marine Kingdom, VGP Playy Kingdom, and other designated VGP

properties.

The selected candidate will be responsible for the complete end-to-end management of events, from

initial conceptualisation and budgeting to vendor management, on-ground execution, and post-event

evaluation.

Beyond executing events, the Event Manager will play a proactive, revenue-focused role

continuously generating new event ideas, identifying event opportunities for every VGP location,

presenting them to management, and taking full ownership of each approved idea from ideation

through to execution.

The ideal candidate must be capable of handling multiple events simultaneously, coordinating with

internal departments and external vendors, managing budgets, resolving operational challenges, and

ensuring every event is executed professionally, safely, and within the stipulated timelines.

Key Roles & Responsibilities

1. End-to-End Event Management

• Take complete ownership of planning, organising, executing, and supervising events across all six VGP venues.
• Manage a wide range of events, including festivals, seasonal celebrations, product and attraction launches, mascot reveals, promotional activations, corporate events, school programmes, VIP visits, and special entertainment experiences.
• Develop event concepts, execution plans, schedules, checklists, and detailed timelines.
• Oversee all stages of event execution, from initial planning to final dismantling and closure.
• Ensure successful execution of multiple events across different locations.

2. Event Ideation & Revenue Generation

• Proactively generate and present new event ideas and concepts to management on a regular basis, with the objective of increasing footfall and revenue across all VGP locations.
• Independently identify potential event opportunities for each of the six venues including festivals, seasonal and holiday themes, school and corporate bookings, brand partnerships, sponsorships, ticketed experiences, and special-interest events.
• Study market trends, competitor activities, guest preferences, and the unique strengths of each venue to recommend events that are commercially viable and suited to that location.
• Prepare event proposals for management approval, covering the concept, target audience, expected footfall, revenue potential, estimated costs, and projected return on investment.
• Take complete ownership of every approved idea, from ideation and planning through to on-ground execution and post-event evaluation.
• Track the revenue and footfall generated by each event, and use these insights to refine future event ideas and maximise returns.

3. Vendor Management & Coordination

• Identify, evaluate, appoint, and manage external vendors and event service providers.
• Coordinate with decorators, fabricators, production agencies, artists, performers, sound and lighting teams, AV technicians, printing agencies, and other event vendors.
• Obtain quotations, negotiate competitive rates, and ensure cost-effective vendor engagement.
• Monitor vendor deliverables, timelines, service quality, and adherence to agreed specifications.
• Maintain a reliable database of vendors and service providers.
• Ensure timely processing and reconciliation of vendor invoices in coordination with the Accounts Department.

4. Event Operations & On-Ground Execution

• Supervise venue preparation, stage setup, decorations, branding installations, sound, lighting, seating, and all event-related infrastructure.
• Coordinate event logistics, transportation, equipment movement, manpower, and technical requirements.
• Manage rehearsals, technical checks, event schedules, and final execution.
• Remain physically present at event venues to supervise operations and address last-minute requirements.
• Ensure smooth crowd movement, guest handling, safety arrangements, and contingency planning.
• Take immediate corrective action to resolve operational issues without disrupting the event.

5. Internal Department Coordination

• Act as the central point of contact for all event-related activities across the VGP Group.
• Work closely with Operations, Marketing, Maintenance, Security, Housekeeping, Ticketing, Food & Beverage, Finance, and other relevant departments.
• Coordinate event requirements with individual venue managers and their teams.
• Conduct pre-event coordination meetings and clearly assign responsibilities.
• Ensure all stakeholders are informed about timelines, requirements, and execution plans.

6. Budgeting & Cost Control

• Prepare detailed event budgets and obtain necessary management approvals.
• Monitor expenses and ensure events are executed within approved budgets.
• Negotiate vendor pricing and identify opportunities for cost optimisation without compromising quality.
• Maintain accurate records of event expenditure, purchase requirements, and vendor payments.Prepare post-event financial summaries and cost comparisons.

7. Guest Experience & Event Quality

• Ensure events meet VGP's standards of presentation, professionalism, and guest experience.
• Coordinate arrangements for chief guests, VIPs, dignitaries, corporate partners, and invited participants.
• Oversee guest registration, seating arrangements, hospitality, and event flow where required.
• Ensure events are engaging, well-organised, and aligned with the identity of each VGP venue.
• Handle unforeseen situations and guest-related concerns professionally.

8. Event Calendar & Reporting

• Develop and maintain a consolidated annual and monthly event calendar across all six VGP venues.
• Plan upcoming events well in advance, considering holidays, festive seasons, school vacations, and venue-specific activities.
• Track event readiness, vendor commitments, approvals, and execution deadlines.
• Submit regular event status reports to management.
• Prepare post-event reports covering expenditure, attendance, revenue generated, challenges, vendor performance, and recommendations for improvement.

9. Safety, Compliance & Risk Management

• Ensure events comply with applicable safety guidelines, venue policies, and statutory requirements.
• Coordinate with relevant teams to obtain event-related permissions and approvals wherever necessary.
• Develop contingency arrangements for weather conditions, technical failures, crowd management, and other unforeseen circumstances.
• Ensure external vendors follow the safety and operational protocols applicable to each venue.

Required Qualifications & Experience

• Bachelor's degree in Event Management, Hospitality Management, Business Administration, or a related discipline.
• Minimum 5 years of relevant experience, preferably 8 years or more, in independently managing events.
• Proven experience handling large-scale events, entertainment activities, corporate functions, festivals, or public events.
• Prior experience in amusement parks, entertainment venues, hospitality, malls, resorts, or event management agencies will be an added advantage.
• Demonstrated experience in vendor sourcing, negotiation, budgeting, event production, and on-site execution.
• Ability to manage multiple events, vendors, and locations simultaneously.

Key Skills & Competencies

• Strong event planning and project management capabilities.
• Creative thinking, with the ability to conceptualise fresh, commercially viable event ideas.
• Strong commercial and revenue orientation.
• Excellent vendor management and negotiation skills.
• Strong organisational abilities and attention to detail.
• Leadership and team coordination skills.
• Excellent communication and interpersonal skills.
• Budget management and commercial negotiation abilities.
• Strong problem-solving and crisis management skills.
• Ability to work independently and make quick operational decisions.
• Effective time management and ability to meet tight deadlines.
• Proficiency in MS Excel, PowerPoint, and event planning tools.
• Good communication skills in English and Tamil.
• Flexibility to work on weekends, public holidays, and extended hours based on event schedules.

Key Performance Indicators (KPIs)

Performance will be evaluated based on:

• Number and quality of new event ideas proposed to management, and their conversion into executed events.
• Revenue and footfall generated through events across all VGP locations.
• Successful and timely execution of scheduled events.
• Adherence to approved budgets and cost optimisation.
• Vendor reliability, service quality, and timely delivery.
• Event readiness and operational efficiency.
• Quality of guest experience and stakeholder satisfaction.
• Effectiveness in managing multiple events across venues.
• Compliance with safety standards and operational procedures.
• Timely submission of event reports and financial reconciliations.

Role Expectations

The Event Manager will be the single point of accountability for the end-to-end coordination and

execution of all assigned events across the six VGP venues.

The candidate must be proactive, resourceful, hands-on, and capable of independently managing

events from inception to completion, while working closely with the respective venue teams and VGP

management. The Event Manager is expected not only to execute the events assigned by

management, but also to actively bring new event ideas and revenue opportunities for every VGP

location, and to own each of them from ideation to execution.

The objective of this role is to ensure that every event organised at VGP is professionally planned,

efficiently coordinated, cost-effectively executed, contributes to revenue growth, and delivers an

exceptional guest experience.