Assistant Project Management (Events)

BookMyShow; Mumbai; On-site; INR 1,500,000 - 2,300,000; Full time

Job summary

BookMyShow in Mumbai is seeking a senior events professional to lead IP/live events from concept through delivery, collaborating with business teams to translate objectives into actionable plans while ensuring timelines and quality.

You will manage client and vendor relationships, supervise project teams, travel for onsite inspections, and drive on-budget, high-impact experiences for big brands and IPs across India.

Qualifications

• Extensive experience planning IPs and live events.
• Ability to translate objectives into event plans.
• Strong communication and stakeholder management.
• Proven track record delivering on time and on budget.
• Hands-on approach and willingness to roll up sleeves.

Responsibilities

• Development, production and delivery of projects from proposal right up to delivery.
• Work closely with the business team to understand and convert event objectives.
• Communicating, maintaining and developing client + vendor relationships.
• Managing operational and administrative functions to ensure specific projects are delivered efficiently.
• Traveling to onsite inspections and project managing events.
• Adhere to timelines, will need to make decisions on final copy, final art, print files etc.
• Vendor identification and selection.
• Cost and budget management with different teams - licensing, talent management, F&B, operations, sales, volunteer, security, production, ticketing, show running etc.
• Tactical innovation to deliver superior event experience.
• Work closely with the creative team to understand design and communication objectives.
• Handling large event operation, production projects for big brands/IPs and working with vendors across the country

Skills

Event planning

Timeline management

Vendor coordination

Team leadership

Client relations

Budget management

MS Office & Google Sheets

Tools

Microsoft Office

Google Sheets

Gantt charts

Job description

The World of BookMyShow

Launched in 2007, BookMyShow, owned and operated by Big Tree Entertainment Pvt. Ltd. (founded in 1999), is India's leading entertainment destination with global operations and the one-stop shop for every entertainment need. The firm is present in over 650 towns and cities in India and works with partners across the industry to provide unmatched entertainment experiences to millions of customers.

Over the years, the company has evolved from a purely online ticketing platform for movies across 6,000 plus screens, to end-to-end management of live entertainment events including music concerts, live performances, theatricals, sports and more. Some of the key properties that BookMyShow has brought to its markets include U2's The Joshua Tree Tour, NBA's debut games in India, Disney's Aladdin, Cirque du Soleil BAZZAR as well as international artists such as Coldplay, Ed Sheeran, and Justin Bieber. BookMyShow is invested in providing the best user experience, whether on-ground or online.

The company has developed 'BookMyShow Stream', India's largest home-grown transactional video-on-demand (TVOD) platform.

Your Profile:

1. Development, production and delivery of projects from proposal right up to delivery
2. Work closely with the business team to understand and convert event objectives
3. Work closely with department heads and internal stakeholders to conceptualise, develop and conduct the event based on defined goals and deliverables, and within timelines
4. Communicating, maintaining and developing client + vendor relationships
5. Managing operational and administrative functions to ensure specific projects are delivered efficiently
6. Providing leadership, motivation, direction and support to your team
7. Traveling to onsite inspections and project managing events
8. Ensuring excellent customer service and quality delivery
9. Adhere to timelines, will need to make decisions on final copy, final art, print files etc.
10. Vendor identification and selection
11. Cost and budget management with different teams - licensing, talent management, F&B, operations, sales, volunteer, security, production, ticketing, show running etc.
12. Tactical innovation to deliver superior event experience
13. Work closely with the creative team to understand design and communication objectives
14. Handling large event operation, production projects for big brands/IPs and working with vendors across the country

Your Checklist:

1. Have experience 8 - 12 years in planning IPs/live events
2. Experience of running meetings, creating workflows, timelines charts/gantt charts & consolidating briefs
3. Excellent planning, execution, organizational and time management skills
4. Strong vision with an understanding of business and event objectives
5. Team player with effective communication skills and eye for detailing
6. Ability to work collaboratively with different teams and departments to create something great
7. Should be resourceful and nimble thinking without dependence on big budgets or stacked staffing for projects, basically someone who won’t shy away from getting her/his own hands dirty
8. Experience in creating presentations and can collate all information to maintain event guides, debrief documents, venue walkthroughs, etc.
9. Love music, comedy, theatre or any kind of project that comes your way
10. Ability to work well under pressure and meet deadlines
11. Proficient in Microsoft Office, Google Drives and sheets