Visa Processing Officer / Specialist (Kasna Greater Noida Mfg plant)

Kunshan Q Tech Microelectronics; Surajpur; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Kunshan Q Tech Microelectronics in India seeks a Mobility & Onboarding Specialist to manage end-to-end visa, immigration and work permit processes for expatriates, coordinate onboarding and relocation, and ensure compliance across all mobility activities.

You will liaise with embassies, travel partners and internal teams, maintain mobility records, produce dashboards, and drive cost optimization for travel and relocation while delivering timely support throughout assignments.

Responsibilities

• Manage visa, immigration and work permit processes for expatriates, including documentation, tracking and compliance.
• Coordinate FRRO registration, PAN documents, bank accounts, accommodation and onboarding for expatriates.
• Manage international travel, flight bookings, travel docs, transport and movement logistics.
• Coordinate with embassies, immigration authorities, travel agencies, relocation partners and consultants for timely mobility completion.
• Provide end-to-end support for expatriate onboarding, deployment, relocation and repatriation.
• Manage office administration, facilities, guest houses, transportation and other admin requirements.
• Coordinate employee transportation and liaise with vendors for vehicle availability, maintenance, safety and continuity.
• Maintain mobility trackers, immigration records, visa databases, travel records and compliance documentation.
• Prepare MIS reports and dashboards related to global mobility, immigration, travel, admin and vendor performance.
• Coordinate with HR, Finance and Procurement for tax, mobility, travel expenses and invoices.
• Manage vendor relationships including quotation evaluation, service quality, SLA adherence, invoice verification and performance monitoring.
• Ensure compliance with immigration, travel, employment and admin regulations; maintain audit records.
• Support cost optimization initiatives related to travel, accommodation, transportation, relocation and mobility services.
• Handle employee queries and provide timely support during assignments and relocations.
• Ensure effective stakeholder communication and timely closure of mobility and admin requirements.

Job description

Key Responsibilities & Job Overview:

• Manage end-to-end **visa, immigration and work permit processes** for expatriate and international employees, including documentation, application tracking and compliance.
• Coordinate **FRRO registration, PAN documentation, bank account opening, accommodation and other onboarding formalities** for expatriate employees.
• Manage international travel arrangements, including flight bookings, travel documentation, transportation and employee movement logistics.
• Coordinate with **embassies, immigration authorities, travel agencies, relocation partners and external consultants** for timely completion of mobility requirements.
• Provide end-to-end support for **expatriate onboarding, deployment, relocation and repatriation** activities.
• Manage office administration, facilities, guest house operations, transportation, stationery, infrastructure and other administrative requirements.
• Coordinate employee transportation and liaise with transport vendors for vehicle availability, maintenance, safety and service continuity.
• Maintain accurate **mobility trackers, immigration records, visa databases, travel records and compliance documentation**.
• Prepare MIS reports, dashboards and status reports related to global mobility, immigration, travel, administration and vendor performance.
• Coordinate with HR, Finance, Procurement and business teams for employee TAX, mobility, travel expenses, invoices and administrative requirements.
• Manage vendor and service partner relationships, including quotation evaluation, service quality, SLA adherence, invoice verification and performance monitoring.
• Ensure compliance with applicable **immigration, travel, employment and administrative regulations** and maintain records for audits.
• Support cost optimization initiatives related to travel, accommodation, transportation, relocation and mobility services.
• Handle employee queries and provide timely support throughout the international assignment and relocation lifecycle.
• Ensure effective stakeholder communication and timely closure of mobility and administrative requirements