Virtual Executive Assistant

Assist World; India; Remote; INR 743,000 - 849,000; Full time

Benefits offered by this job

100% remote

Birthday bonus ($50)

Testimonial bonus ($200)

No tracker

Job summary

Assist World is seeking an experienced Executive Assistant to own travel, conference coordination, calendar management and inbox load for the founder. You will handle end-to-end travel, airline changes, and track conference deadlines across multiple events, keeping a shared tracker for quick access.

The role requires 3–4+ years of EA experience, strong travel management and daily use of AI tools. This is a 100% remote position with a fast-paced, results-driven culture.

Qualifications

• 3–4+ years of Executive Assistant experience, ideally supporting a founder or frequent traveler.
• Strong travel management experience with multi-city and international itineraries.
• Daily use of AI tools (Claude, ChatGPT/OpenAI); coding assistants a plus.
• Proficient in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets).
• Excellent written English and fast, reliable communication.

Responsibilities

• Book and manage all travel end to end: flights, hotels, ground transport, and changes or cancellations when plans shift.
• Handle airline changes directly when needed, including working with priority airline loyalty lines on the founder's behalf.
• Track every conference commitment and its deadlines: registrations, hotel blocks, speaker bios, slide deck submissions.
• Maintain a shared travel and events tracker so dates, cities, confirmations, and deadlines are easy to find.
• Prepare the founder before each trip with a clear brief: where they are going, what they are doing, and what is booked.
• Manage the founder's calendar across businesses and keep it accurate and up to date.
• Manage the founder's email inbox: triage, organize, flag what needs attention, and handle routine items.
• Send gifts to clients, partners, and contacts on the founder's behalf.
• Support CRM upkeep for the software startup.
• Use AI tools daily to work faster and keep shared documents organized.
• Work behind the scenes. No client-facing or phone work apart from occasional airline calls.

Skills

EA experience

Travel management

AI tools (daily)

Excellent written English

Proactive problem-solver

Slack/WhatsApp communication

CRM experience

Tools

Google Workspace

CRM software

1Password

Job description

Company Overview

The founder of a wealth management firm with about 30 employees has a strong management team running day-to-day operations. The founder now operates at the board level, while also building a software startup and running a podcast. They speak at multiple conferences across the US and abroad, taking around 50 flights a year.

Role Overview

The founder needs an experienced Executive Assistant to take ownership of the travel, conference, calendar, and inbox load. With several trips every month and a constant stream of conference deadlines (hotel bookings, registrations, speaker bios, slide deck submissions), they need someone who keeps everything organized in one place, stays one step ahead, and can answer "what's the deadline for this again?" in minutes over Slack or WhatsApp. The right person brings answers, not problems.

Key Responsibilities

• Book and manage all travel end to end: flights, hotels, ground transport, and changes or cancellations when plans shift.
• Handle airline changes directly when needed, including working with priority airline loyalty lines on the founder's behalf.
• Track every conference commitment and its deadlines: registrations, hotel blocks, speaker bio updates, and slide deck submissions.
• Maintain a shared travel and events tracker so dates, cities, confirmations, and deadlines are always easy to find.
• Prepare the founder before each trip with a clear brief: where they are going, what they are doing, and what is booked.
• Manage the founder's calendar across businesses and keep it accurate and up to date.
• Manage the founder's email inbox: triage, organize, flag what needs attention, and handle routine items.
• Send gifts to clients, partners, and contacts on the founder's behalf.
• Support CRM upkeep for the software startup.
• Use AI tools daily to work faster and keep shared documents organized.
• Work behind the scenes. There is no client-facing or phone work apart from occasional airline calls.

Skills & Tools

• 3–4+ years of Executive Assistant experience, ideally supporting a founder or frequent traveler.
• Strong travel management experience, including complex multi-city and international itineraries.
• Daily, confident use of AI tools: Claude, ChatGPT/OpenAI, and coding assistants (a plus).
• Google Workspace (Gmail, Google Calendar, Drive, Docs, Sheets).
• Slack and WhatsApp for day-to-day communication.
• Secure, shared credential management tools (e.g., 1Password).
• CRM experience; modern relationship management platforms are a plus, but any CRM background will transfer.
• Highly organized, detail-oriented, and proactive. Solves problems and comes back with options, not questions.
• Excellent written English and fast, reliable communication.

$700 - $800 a month

Why Join Assist World?

• 100% REMOTE
• $50 birthdaybonus
• $200 testimonial bonus
• NO TRACKER. NO PROBLEM