Virtual Assistant

Intellectual Capital HR Consulting Pvt. Ltd.; Mumbai Suburban; On-site; INR 260,000 - 460,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. in Mumbai Suburban seeks a capable Virtual Assistant to support daily operations. You will manage calendars, draft emails, and handle lead research for clients and consultants.

The role requires strong organizational skills, fluency in English, and proficiency with Google Workspace. Prior HR/recruitment exposure is a plus, with confidentiality and initiative as core expectations.

Qualifications

• Experience as Virtual Assistant, Administrative Assistant, or similar
• HR or recruitment exposure is a plus
• Excellent written and verbal English communication

Responsibilities

• Schedule and manage consultant calendars, coordinate meetings with clients and internal stakeholders
• Draft and send professional emails and manage inbox
• Maintain and update lead database; perform initial lead research and outreach
• Follow up on proposals, interviews, and networking opportunities to avoid misses
• Assist with social media presence, especially LinkedIn, including post scheduling
• Perform general administrative tasks and basic reporting, organize documents in Google Drive

Skills

Organizational skills

Communication

Proactive attitude

Confidentiality

Multi-tasking

Tools

Google Workspace

WhatsApp

Slack

CRM

Job description

Responsibilities

As our Virtual Assistant, you will be the backbone of our daily operations. Your key responsibilities will include:

• Scheduling and Calendar Management: Efficiently manage the consultants calendar, including scheduling and confirming meetings with clients, candidates, and internal stakeholders. Use tools like Google Calendar and Calendly to coordinate complex schedules.
• Email Management: Draft and send professional emails for follow-ups, meeting confirmations, and general correspondence. You will also help manage and organize the consultant's inbox.
• Lead Management: Maintain and update our lead database using Google Sheets or a CRM. You will be responsible for conducting initial research on new leads and sending introductory emails as instructed.
• Follow-ups: Proactively manage follow-ups for all business activities, including client proposals, candidate interviews, and networking connections, ensuring no opportunities are missed.
• Social Media Support: Assist with managing the consultant's professional social media presence, primarily on platforms like LinkedIn. This includes scheduling posts and engaging with the network.
• General Administrative Tasks: Perform various administrative tasks, such as creating basic reports, organizing documents in Google Drive, and assisting with data entry.

Qualifications

• Experience: Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar role. Experience in an HR or recruitment setting is a plus.

Skills

• Exceptional Organizational Skills: Ability to manage multiple tasks and priorities effectively with a high degree of attention to detail.
• Tech-Savvy: Proficient in using Google Workspace (Gmail, Calendar, Docs, Sheets) and communication tools like WhatsApp and Slack.
• Strong Communication: Excellent written and verbal communication skills in English.
• Proactive Attitude: A self-starter who can anticipate needs and take initiative without constant supervision.
• Work Ethic: A strong sense of responsibility, a professional demeanor, and a commitment to maintaining confidentiality.