Virtual Assistant

RemoteJobsOne; Mumbai; Remote; INR 1,991,000 - 3,982,000; Full time

Job summary

RemoteJobsOne is seeking a proactive Virtual Assistant to support day-to-day operations across our distributed team. You’ll own general administrative work, scheduling, and gifting for internal teams, extended team, and clients.

The role requires excellent organization, strong written and verbal communication, and the ability to take ownership with minimal direction in a fast-paced, remote environment.

Qualifications

• 3+ years in administrative support, operations, or similar role.
• Excellent organization and attention to detail.
• Strong written and verbal communication.
• High ownership, reliability, and follow-through.
• Strong research and problem-solving skills.
• Ability to work independently in a fast-moving environment.

Responsibilities

• Own scheduling, research, documentation, and general administrative tasks.
• Maintain internal trackers, records, and operational information.
• Coordinate purchasing, vendors, shipping, expenses, and reimbursements.
• Support onboarding, team logistics, and ad hoc requests.
• Own gifting operations across our team and clients.
• Source gifts and manage ordering, personalization, shipping, and delivery.
• Track gifting budgets, recipient information, orders, and vendors.
• Anticipate needs and drive tasks through completion.

Skills

Organization

Communication

Ownership

Research

Independent work

Judgement

Tools

Google Workspace

Slack

Project management tools

Job description

Pay: $15–$30/hr

Job Title: Virtual Assistant

Job Type: Full time

Location: Remote

The Role

We’re looking for a proactive, highly organized Virtual Assistant to support day‑to‑day operations across our distributed team. You’ll own general administrative work, team logistics, and gifting for our internal team, extended team, and clients.

You should be resourceful, detail‑oriented, and comfortable taking ownership with minimal direction.

What You’ll Do

1. Own scheduling, research, documentation, and general administrative tasks.
2. Maintain internal trackers, records, and operational information.
3. Coordinate purchasing, vendors, shipping, expenses, and reimbursements.
4. Support onboarding, team logistics, and ad hoc requests.
5. Own gifting operations across our team and clients.
6. Source gifts and manage ordering, personalization, shipping, and delivery.
7. Track gifting budgets, recipient information, orders, and vendors.Anticipate needs and drive tasks through completion.

What We're Looking For

1. 3+ years in administrative support, operations, or a similar role.
2. Excellent organization and attention to detail.
3. Strong written and verbal communication.
4. High ownership, reliability, and follow-through.
5. Strong research and problem‑solving skills.
6. Ability to work independently in a fast‑moving environment.
7. Good judgment when handling sensitive information.

Preferred

1. Experience in a startup, technology company, or distributed team.
2. Experience with gifting, vendors, purchasing, or logistics.
3. Familiarity with Google Workspace, Slack and project management tools.
4. Comfortable using AI tools to work faster and automate repetitive tasks.