US Bookkeeper Job ID: 389185

Virtual Admins; India; On-site; INR 6,232,000 - 8,629,000; Full time

Job summary

Virtual Admins is seeking an experienced US Bookkeeper to join our growing team from India. You will manage day-to-day bookkeeping for US-based clients using QuickBooks Online, prepare financial statements, and ensure accurate month-end closing.

The role emphasizes accuracy, timely deliverables, and proactive process improvements in a remote setting. The ideal candidate has 8–10+ years of bookkeeping experience, strong knowledge of US accounting practices, and excellent English communication

Qualifications

• 5+ years of hands-on experience with QuickBooks Online (QBO).
• 8–10+ years of bookkeeping/accounting experience, preferably US-based clients.
• Strong understanding of US bookkeeping and accounting practices.
• Experience with bank and credit card reconciliations.
• Familiarity with financial statements and month-end closing.
• Experience handling AP/AR, invoicing and payments.
• Knowledge of US revenue < $15 million is preferred.
• Excellent written and verbal English communication.
• Strong analytical and problem-solving abilities.
• High attention to detail and ability to manage multiple clients.

Responsibilities

• Manage day-to-day bookkeeping for US-based clients using QuickBooks Online (QBO).
• Maintain accurate financial records per US accounting practices.
• Prepare and review Profit & Loss, Balance Sheets, Cash Flow and other reports.
• Perform bank, credit card, and other account reconciliations.
• Review transactions for discrepancies and errors.
• Support month-end and year-end closing processes.
• Handle accounts payable, accounts receivable, invoicing, and payments.
• Ensure proper transaction categorization in QBO.
• Review payroll-related entries for mapping discrepancies.
• Prepare monthly reports, KPIs, and management reporting.
• Assist in financial analysis, forecasting, and budgeting.
• Support executives and stakeholders with accounting needs.
• Identify process improvements and maintain SOPs.
• Coordinate with internal teams and US clients.

Skills

QBO hands-on experience

US bookkeeping practices

Bank reconciliations

Financial reporting

Month-end closing

Accounts payable/receivable

Payment processing

Detail-oriented

English communication

Education

Bachelor's degree in Accounting/Finance/Commerce

Accounting certifications (advantage)

Job description

About the Role

We are looking for an experienced and detail-oriented US Bookkeeper to join our growing team. The ideal candidate will have strong hands‑on experience in US bookkeeping, QuickBooks Online (QBO), financial reporting, reconciliations, and accounting operations.

The selected candidate will be responsible for maintaining accurate financial records, managing bookkeeping activities, preparing financial reports, supporting month‑end and year‑end closing, and ensuring timely completion of accounting deliverables for US‑based clients.

Key Responsibilities

• Manage day‑to‑day bookkeeping activities for US‑based clients using QuickBooks Online (QBO).

• Maintain accurate and up‑to‑date financial records in accordance with US accounting practices.

• Prepare and review Profit & Loss Statements, Balance Sheets, Cash Flow Statements, and other financial reports.

• Perform bank, credit card, and other account reconciliations.

• Review financial transactions and identify discrepancies, errors, or unusual activities.

• Assist with month‑end and year‑end closing activities.

• Manage accounts payable, accounts receivable, invoicing, and payment‑related activities as required.

• Ensure accurate categorization and mapping of transactions in QuickBooks Online.

• Review payroll‑related entries and identify payroll mapping or accounting discrepancies.

• Prepare monthly financial reports, KPIs, and other management reports.

• Assist in basic financial analysis, forecasting, and budgeting activities.

• Support CFOs, CEOs, Accounting Managers, and other client stakeholders with accounting‑related requirements.

• Identify opportunities to improve bookkeeping processes and maintain proper accounting SOPs.

• Coordinate effectively with internal teams, reporting managers, and US‑based clients.

• Ensure all assigned deliverables are completed accurately and within deadlines.

• Maintain confidentiality and security of client financial information.

Required Qualifications & Skills

• 5+ years of hands‑on experience with QuickBooks Online (QBO) is mandatory.

• 8–10+ years of overall bookkeeping/accounting experience, preferably supporting US‑based clients.

• Strong understanding of US bookkeeping and accounting practices.

• Hands‑on experience with bank and credit card reconciliations.

• Strong knowledge of financial statements and month‑end closing processes.

• Experience handling accounts payable, accounts receivable, invoicing, and payment transactions.

• Experience working with businesses with annual revenue below $15 million is preferred.

• Strong understanding of accounting principles and bookkeeping best practices.

• Excellent written and verbal English communication skills.

• Strong analytical and problem‑solving abilities.

• High attention to detail and accuracy.

• Ability to independently manage multiple clients, priorities, and deadlines.

• Strong organizational and stakeholder management skills.

Preferred Candidate Profile

• Previous experience working with US accounting/bookkeeping firms or US‑based clients.

• Advanced hands‑on proficiency in QuickBooks Online.

• Experience managing complete bookkeeping functions independently.

• Familiarity with US financial reporting and accounting workflows.

• Comfortable communicating directly with international clients and stakeholders.

• Proactive approach with strong business and financial acumen.

• Ability to work independently while collaborating effectively with remote teams.

Education

• Bachelor's degree in Accounting, Finance, Commerce, or a related field preferred.

• Relevant accounting certifications will be an added advantage.

Key Requirement

Candidates must have a minimum of 5 years of hands‑on experience working with QuickBooks Online (QBO).