US Billing Specialist

Buro Happold; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Buro Happold Bengaluru is seeking a detail-oriented Billing Specialist to support monthly billing operations across the US region. The role focuses on invoice preparation, portfolio reconciliation, and monitoring project financial health while coordinating with Project Directors, Project Leaders, and the US Finance team.

You are highly organized, responsive, and comfortable handling financial data, with strong Excel skills and client service mindset.

Qualifications

• Experience in project accounting, invoicing, or related field.
• Strong Excel skills and data handling capabilities.
• Excellent verbal and written communication; professional demeanor.

Responsibilities

• Prepare and generate invoice drafts based on project and contractual requirements.
• Create customized client-facing invoices and tailor content to client preferences.
• Ensure accuracy and completeness of invoices prior to submission.
• Support monthly billing cycles across assigned partner portfolios.
• Perform invoice and portfolio reconciliations aligning financial systems and budgets.
• Maintain billing records and documentation for audits and reporting.
• Build relationships with Project Directors, Project Leaders, and the US Finance team.
• Act as point of contact for billing inquiries and ensure timely responses.

Skills

Excel

Communication

Time management

Relationship building

Customer service

Tools

ERP systems

Billing software

Job description

Job Summary

We are seeking a detail-oriented and proactive Billing Specialist to support monthly billing operations across the US region. This role is responsible for invoice preparation, portfolio reconciliation, project financial health monitoring, and maintaining strong working relationships with Project Directors, Project Leaders, and the US Finance team. The ideal candidate is highly organized, responsive, and comfortable working with financial data, while demonstrating strong communication and client service skills.

Responsibilities

• Prepare and generate invoice drafts for review based on project and contractual requirements.
• Create custom, client-facing invoices, tailoring format and content to client preferences.
• Ensure accuracy and completeness of invoices prior to submission.
• Support timely monthly billing cycles across assigned partner portfolios.
• Perform invoice and project portfolio reconciliations, ensuring alignment between financial systems, budgets, and billed amounts.
• Identify and resolve discrepancies in a timely manner.
• Maintain accurate billing records and documentation for audit and reporting purposes.
• Build and maintain effective working relationships with Project Directors, Project Leaders and the US Finance team.
• Act as a key point of contact for billing-related inquiries, ensuring a high level of service and collaboration.
• Engage regularly with stakeholders to understand project status and billing needs.
• Track and record communications related to collections efforts.
• Perform consistent follow-up to ensure timely resolution of aged receivables, as needed.
• Proactively monitor and maintain project financial health, highlighting risks such as unbilled work, aging WIP, or overdue receivables.
• Escalate concerns and recommend corrective actions to stakeholders.
• Support portfolio reviews and provide relevant insights.
• Respond to internal and external inquiries within 24 hours.
• Demonstrate a proactive approach to managing project health and resolving issues.
• Maintain a high degree of accuracy and attention to detail.
• Effectively prioritize workload across multiple partners and deadlines.

Required Qualifications

• Experience in project accounting, invoicing, or related field (or equivalent experience).
• Strong Excel skills (required) - ability to work with data, perform reconciliations, and organize information efficiently.
• Strong verbal and written communication skills.
• Organizational and time management abilities.
• Ability to build relationships and collaborate with cross-functional teams.
• High level of professionalism and customer service mindset.

Preferred Qualifications

• Prior experience in billing, accounting, or finance.
• Experience working with ERP or billing systems is a plus.
• Attention to Detail.
• Accountability.
• Responsiveness.
• Proactive Problem Solving.
• Relationship Building.
• Collaboration.
• Financial Acumen (developing).

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.