Urgent Opening For Admin/ Sr.Admin Executive role

Walchand PeopleFirst Ltd.; Mumbai; Presencial; INR 600.000 - 900.000; Jornada completa

Descripción de la vacante

Walchand PeopleFirst Ltd. invites applications for an Executive/Senior Executive Administration to support daily office operations, travel desks, procurement and vendor coordination in Mumbai.

The role emphasizes coordination, service mindset and proactive issue resolution to keep business teams productive. The position covers travel arrangements, office facilities, expense tracking and vendor management, with oversight from the Manager Administration.

Formación

• Experience in managing Admin and travel desk.
• Strong coordination, follow-up and execution skills.
• Service-oriented mindset to support employees and business teams.

Responsabilidades

• Travel, Accommodation & Logistics: coordinate domestic/international travel, arrange flights/hotels/ground transport, support meetings/events.
• Vendor Management: coordinate with approved vendors, obtain quotations, maintain vendor agreements and service records.
• Office & Facilities Management: support day-to-day admin, monitor infrastructure, coordinate maintenance and asset management.
• Administrative Expense Tracking & Cost Support: assist with budgeting, expense trackers, MIS and variance reporting.

Descripción del empleo

Preference- looking someone who have experience in managing both Admin and travel desk.

Role Purpose

The Executive / Senior Executive Administration supports the smooth and efficient functioning of Walchand PeopleFirst's offices and day-to-day administrative operations. The role coordinates workplace facilities, vendors, procurement, travel and logistics, physical assets, administrative documentation and employee support activities under the guidance of the Manager Administration.The role requires strong coordination, follow-up and execution skills, along with a service-oriented mindset, to ensure employees and business teams receive timely and effective administrative support.

Key Responsibilities

1. Travel, Accommodation & Logistics

• Coordinate domestic and international travel arrangements for employees and leadership, as required.
• Arrange flight, hotel, ground transportation and related bookings in accordance with company policy and approved requirements.
• Support logistics for trainers, consultants, meetings, events and business programs where required.
• Compare available options and complete bookings that balance employee convenience, business requirements and cost efficiency, after obtaining the required approvals.
• Maintain necessary travel documentation and records.

2. Vendor Management

• Coordinate with approved vendors for administrative and facility-related requirements and support the onboarding of new vendors.
• Obtain quotations, prepare basic commercial comparisons and submit recommendations for review and approval.
• Maintain vendor agreements, documentation, renewal schedules and service records.
• Monitor vendor services against agreed service levels, follow up on gaps and escal ...?

3. Office & Facilities Management

• Support the day-to-day administration and upkeep of company offices.
• Monitor office infrastructure, utilities, housekeeping, security and common facilities, and coordinate timely corrective action where required.
• Coordinate preventive maintenance and repairs for office equipment, furniture, electrical systems, air-conditioning and other facilities.
• Conduct periodic workplace inspections, report maintenance or operational requirements and follow up until closure.
• Compile and consolidate requirements to support efficient purchasing and avoid unnecessary expenditure.
• Maintain adequate inventory levels while avoiding excessive stock.
• Coordinate allocation, movement, maintenance and recovery of assets.

5. Administrative Expense Tracking & Cost Support

• Assist in compiling information required for preparation and monitoring of the annual administration budget.
• Maintain expense trackers, compare actual expenditure with approved budgets and report material variances.
• Support cost-saving and process-improvement initiatives without compromising service quality.
• Maintain updated records of contracts, rentals, subscriptions, renewals and recurring administrative expenses.
• Prepare periodic MIS, expense summaries and status reports for review by the Manager Administration.