Urgent Hiring - Executive Assistant To Managing Director For Dehradun

East African India Overseas; Dehradun; In loco; INR 1.800.000 - 2.800.000; Tempo pieno

Descrizione del lavoro

East African India Overseas is seeking an experienced Executive Assistant to the Managing Director in Dehradun. The role demands high organization, proactive communication, and discreet handling of confidential information in a pharmaceutical contract manufacturing setting.

The EA will manage the MD’s calendar, meetings, and travel; coordinate with senior leaders, plant teams, clients and vendors; prepare agendas, minutes, and MIS reports; and support special projects and board communications

Competenze

• Graduate in any discipline; MBA preferred.
• 10–20 years of relevant experience as an Executive Assistant/PA to MD or senior leadership.
• Experience in pharmaceutical manufacturing or related industries is a plus.

Mansioni

• Manage the MD's calendar, appointments, meetings and travel arrangements.
• Coordinate with senior management, plant heads, clients and vendors for meetings and follow-ups.
• Prepare agendas, minutes, reports and action-taken reports.
• Draft and manage confidential correspondence and important documents.
• Coordinate with Production, QA, Regulatory, Purchase, Finance, HR, Sales and SCM teams.
• Assist in MIS reports, dashboards and business review documents.

Conoscenze

Communication

Organization & time management

Stakeholder management

MS Office (Excel/Word/PP)

Report preparation

Confidentiality

Multitasking

Formazione

Graduate in any discipline

MBA preferred

Strumenti

MS Office

Excel

PowerPoint

Descrizione del lavoro

Urgent Hiring | Executive Assistant to Managing Director (EA to MD) | Pharma Contract Manufacturing

Dear Candidates,

Greetings!

• Job Title: Executive Assistant to Managing Director (EA to MD)


• Industry: Pharmaceutical / Pharma Contract Manufacturing


• Department: Management / MD Office


• Experience: 10-20 Years


• Qualification: Graduate in any discipline; MBA preferred


• Job Location: Dehradun / Selaqui, Uttarakhand


• Employment Type: Full-time

Job Summary

We are looking for a highly organised, proactive and professional Executive Assistant to the Managing Director to provide executive-level administrative, coordination and confidential support. The candidate will be responsible for managing the MD's calendar, meetings, correspondence, follow-ups and coordination with senior management, plant teams, customers, vendors and other stakeholders in a pharmaceutical contract manufacturing environment.

Key Responsibilities

• Manage the Managing Director's calendar, appointments, meetings, travel arrangements and daily schedule.


• Coordinate meetings with departmental heads, plant heads, clients, vendors, consultants and other business associates.


• Prepare meeting agendas, presentations, minutes of meetings and action-taken reports.


• Follow up with department heads on pending tasks, management decisions, deadlines and business priorities.


• Draft, review and manage professional emails, letters, reports and confidential correspondence.


• Coordinate with Production, QA, QC, Regulatory Affairs, Purchase, Finance, HR, Sales and Supply Chain teams to obtain updates and facilitate timely decisions.


• Track key business activities, operational reports, management instructions and important deliverables.


• Assist in preparing MIS reports, management dashboards, presentations and business review documents.


• Handle confidential company information, sensitive documents and management communications with discretion.


• Coordinate domestic and international travel, hotel bookings, itineraries and meeting logistics.


• Maintain records of important documents, approvals, agreements and correspondence.


• Support the MD in special projects, business reviews, client visits, audits and other management assignments.


• Ensure timely communication of management decisions and monitor their implementation.


• Handle additional responsibilities assigned by the Managing Director.

Required Skills and Competencies

• Excellent verbal and written communication skills.


• Strong organisational, planning and time-management abilities.


• Proficiency in MS Office, particularly Excel, Word and PowerPoint.


• Strong follow-up, coordination and stakeholder-management skills.


• Ability to prepare professional reports, presentations and meeting minutes.


• High level of confidentiality, integrity and professionalism.


• Ability to multitask, prioritise urgent assignments and work under pressure.


• Strong attention to detail and problem-solving ability.

Preferred Candidate Profile

• Previous experience as an Executive Assistant, Personal Assistant, Executive Secretary or Management Assistant to a MD, CEO, Director or senior business leader.


• Experience in pharmaceutical manufacturing, pharma contract manufacturing, healthcare or another manufacturing organisation preferred.


• Exposure to coordination with plant operations and senior departmental heads.


• Candidates with strong executive communication and management reporting skills will be preferred.

Immediate Joiners Preferred

Thanks & Regards

HR Department