Commercial Head| Procurement| Sourcing | F&A & Administration | Pharma

East African India Overseas; Dehradun; On-site; INR 4,000,000 - 7,000,000; Full time

Job summary

East African India Overseas is seeking an experienced Commercial Head to lead procurement, sourcing, vendor management, costing, contracts, and Finance & Administration for its pharmaceutical contract manufacturing facility in Dehradun. The role emphasizes strategic procurement across RM, PM, chemicals, equipment and CAPEX/OPEX, with a focus on cost reduction and supplier development.

The candidate will drive budgeting, compliance, and performance management, coordinating closely with QA/QC,

Qualifications

• 12–20 years of experience in commercial management, procurement, sourcing or vendor management in pharma manufacturing or contract manufacturing.
• Proven track record in end-to-end procurement across RM/PM, chemicals, engineering materials, CAPEX and OPEX.
• Strong negotiation, cost optimization and supplier development capabilities.
• Experience in budgeting, costing, MIS and financial coordination with cross-functional teams.
• Exposure to pharmaceutical manufacturing procurement processes and quality-system requirements is desirable.

Responsibilities

• Lead end-to-end procurement and strategic sourcing for RM/PM, chemicals, chemicals, CAPEX and other consumables to support manufacturing.
• Negotiate terms, payment conditions and supplier contracts; establish cost savings and value engineering programs.
• Develop and manage supplier base, performance monitoring and risk management; ensure competitive bidding and transparent procurement.
• Coordinate with QA/QC, Regulatory Affairs and Finance for budgeting, costing, MIS reporting and cost control.
• Plan CAPEX procurement for plant expansion, maintenance and utilities; monitor OPEX budgets and administration activities.
• Ensure compliance with procurement policies, approvals and statutory requirements; maintain auditable records.
• Lead and develop cross-functional teams; present procurement performance, risks and cost-saving initiatives to senior management.

Skills

Strategic procurement

Vendor management

Contract negotiation

Cost optimization

ERP / SAP

MS Excel

Cross-functional leadership

Analytical

Education

B.Com / M.Com

MBA Finance

MBA Supply Chain

Tools

SAP

MS Excel

Job description

Dear Candidates,

Greetings!

Urgent Hiring | Commercial Head Procurement, Finance & Administration

• Location: Dehradun / Selaqui, Uttarakhand


• Industry: Pharmaceutical Manufacturing / Contract Manufacturing


• Experience: 12- 20 Years


• Qualification: B.Com / M.Com / MBA Finance / MBA Supply Chain; relevant professional qualifications preferred


• Department: Commercial / Procurement / Finance & Administration


• Employment Type: Full-time

Job Summary

We are seeking an experienced Commercial Head to lead the company's commercial operations, procurement, sourcing, vendor management, costing, contracts, Finance & Accounts coordination, and Administration functions at our pharmaceutical contract manufacturing facility.

The role will be responsible for strategic procurement across Raw Materials (RM), Packaging Materials (PM), Chemicals, Engineering, Maintenance, Miscellaneous items, Capital Expenditure (CAPEX) and Operating Expenditure (OPEX). The candidate will drive cost optimisation, commercial negotiations, vendor development, budgetary control, compliance, operational efficiency and effective team management.

Key Responsibilities

1. Procurement & Strategic Sourcing

• Lead end-to-end procurement and sourcing activities for:
  




• Raw Materials (RM), including APIs and excipients.


• Packaging Materials (PM), including primary and secondary packaging.


• Chemicals, laboratory reagents and QC/QA consumables.


• Engineering, electrical, mechanical and maintenance materials.


• Miscellaneous and general consumables.


• CAPEX purchases, including plant machinery, equipment, utilities and infrastructure.


• OPEX requirements, including maintenance, services, utilities and operating expenses.




• Develop and implement procurement strategies aligned with production plans, business requirements and approved budgets.


• Ensure timely availability of materials to support uninterrupted manufacturing operations.


• Negotiate pricing, payment terms, credit periods, delivery schedules and other commercial conditions.


• Drive cost reduction, value engineering, alternate sourcing and annual procurement savings.


• Establish and maintain a reliable vendor base, including vendor evaluation, development, performance monitoring and risk management.


• Ensure appropriate documentation, purchase approvals, purchase orders and procurement controls.

2. Vendor Management & Contracts

• Develop long-term relationships with suppliers, contractors and service providers.


• Negotiate and manage annual rate contracts, supply agreements, service contracts and commercial terms.


• Monitor vendor performance, quality-related coordination, delivery commitments and service levels.


• Ensure competitive bidding, comparative statements and transparent procurement practices.


• Manage vendor disputes, price variations, payment issues and contract renewals.


• Coordinate with QA/QC and Regulatory Affairs for qualification and approval of vendors supplying regulated materials, as applicable.

3. Commercial Operations & Costing

• Lead commercial activities related to procurement, material costing, purchase-price analysis and cost optimisation.


• Review product and material costs, supplier quotations, freight, duties and other applicable commercial expenses.


• Support product costing, customer quotations, contract manufacturing pricing and margin analysis in coordination with Finance, Production and Business Development.


• Monitor purchase budgets, cost variances, working capital, inventory levels and supplier payment terms.


• Establish commercial MIS reports covering procurement spend, savings, outstanding orders, supplier performance and budget utilisation.


• Identify opportunities to improve profitability and operational efficiency.

4. Finance & Accounts Coordination

• Lead or coordinate Finance & Accounts operations, including budgeting, cash-flow planning, accounts payable, receivables monitoring and financial reporting.


• Monitor vendor outstanding balances, payment schedules, credit terms and working capital requirements.


• Coordinate monthly and annual financial closing, reconciliations, cost reports and management MIS.


• Ensure appropriate financial controls, expense monitoring and compliance with applicable statutory requirements.


• Coordinate with internal and external auditors, tax consultants and other professional advisers.


• Work closely with senior management on financial planning, cost control and commercial decision-making.

5. CAPEX, OPEX & Administration

• Plan and control CAPEX procurement for plant expansion, machinery, utilities, projects and infrastructure.


• Review technical-commercial offers, cost comparisons, project budgets and vendor proposals with the concerned technical teams.


• Monitor OPEX budgets covering maintenance, services, facility management, utilities and general operating requirements.


• Oversee Administration activities, including facility management, security, housekeeping, transport, infrastructure and other support services, as assigned.


• Ensure appropriate utilisation of company resources and adherence to approved budgets and policies.

6. Compliance & Internal Controls

• Ensure compliance with company procurement policies, delegation-of-authority matrices, approval procedures and applicable statutory requirements.


• Maintain complete and auditable records of quotations, negotiations, purchase orders, contracts and commercial approvals.


• Support internal audits, statutory audits and management reviews.


• Coordinate with QA, QC, Production, Engineering, Regulatory Affairs and other departments to meet pharmaceutical manufacturing requirements.


• Promote ethical sourcing, transparency, segregation of duties and effective internal controls.

7. Team Leadership & Stakeholder Management

• Lead and develop teams across Procurement, Sourcing, Commercial, Finance & Accounts and Administration.


• Define responsibilities, performance indicators and departmental objectives.


• Coordinate with Production, PPIC, QA, QC, Engineering, Warehouse, HR, Sales and Business Development.


• Present procurement performance, cost-saving initiatives, budget status and commercial risks to senior management.


• Drive process improvements, standardisation and continuous improvement across commercial functions.

Required Candidate Profile

• 1220 years of relevant experience in commercial management, strategic procurement, sourcing and vendor management, preferably in pharmaceutical manufacturing or pharma contract manufacturing.


• Proven experience handling procurement across RM, PM, chemicals, engineering materials, miscellaneous items, CAPEX and OPEX.


• Strong experience in commercial negotiations, cost optimisation, contract management and supplier development.


• Experience in budgeting, costing, commercial MIS, working capital and Finance & Accounts coordination.


• Exposure to pharmaceutical manufacturing procurement processes and quality-system requirements is highly desirable.


• Strong leadership skills with experience managing cross-functional teams.


• Excellent analytical, negotiation, communication and decision-making abilities.


• Proficiency in ERP systems, SAP or similar procurement/finance platforms, and MS Excel.

Key Performance Indicators (KPIs)

• Procurement cost savings and budget adherence.


• Timely material availability and purchase-order closure.


• Supplier delivery performance and vendor service levels.


• CAPEX and OPEX cost control.


• Inventory and working-capital optimisation.


• Commercial compliance, audit observations and closure of corrective actions.


• Accuracy and timeliness of commercial MIS and financial reporting.


• Team productivity and cross-functional coordination.

Immediate Joiners Preferred

Thanks & Regards

HR Department