Truck Transport / Fleet Manager

MSP Group; Raigarh; On-site; INR 1,200,000 - 2,400,000; Full time

Job summary

MSP Group in Raigarh seeks an experienced Fleet Manager Commercial & Cargo Trucks to plan, manage and optimize transportation and fleet operations across company-owned, leased and contracted vehicles. You will oversee ~100 trucks/trailers, coordinating cargo across Raigarh–Barbil and pan-India routes.

The role requires hands-on leadership, expertise in GPS tracking, fuel and cost management, and strong vendor relationships to improve uptime, route efficiency and service quality.

Qualifications

• Graduate in any discipline from a recognized university.
• Diploma / BE in Automobile or Mechanical Engineering preferred.
• MBA / PG Diploma in Logistics, Supply Chain Management or Transportation Management preferred.

Responsibilities

• Plan, organize and monitor daily transportation operations for company-owned, leased and contracted vehicles.
• Manage full truckload (FTL) transportation and cargo movement across Raigarh–Barbil and pan-India operations.
• Develop transportation schedules, route plans and vehicle deployment strategies.
• Monitor GPS tracking and telematics for real-time movement and ensure timely deliveries.
• Lead fleet performance reviews, KPI tracking and cost optimization initiatives.
• Coordinate with internal stakeholders and external transporters for efficient operations.

Skills

Fleet Planning

Team Leadership

Negotiation

Analytical Skills

Problem Solving

Education

Graduate in any discipline

Diploma/BE in Automobile or Mechanical Engg

MBA / PG Diploma in Logistics or Transportation

Tools

MS Excel

ERP

Fleet Management Software

Job description

1. Job Purpose

The Fleet Manager Commercial & Cargo Trucks will be responsible for planning, managing and optimizing the organisation's overall transportation and fleet operations, including company-owned, leased and contracted commercial vehicles.

The incumbent will oversee a fleet of approximately 100 trucks and trailers, managing cargo movement across the Raigarh–Barbil corridor and pan-India routes. The role involves end-to-end responsibility for transportation planning, fleet utilization, GPS-based vehicle tracking, trip scheduling, carrier management, fuel management, vehicle maintenance, driver performance, statutory compliance and transportation cost optimization.

The incumbent will ensure timely and safe movement of materials, maximize fleet productivity, minimize vehicle downtime and transportation costs, and establish operational discipline through effective monitoring systems and MIS.

2. Key Roles & Responsibilities

A. Fleet Planning & Transportation Operations

• Plan, organize and monitor daily transportation operations for company-owned, leased and contracted commercial vehicles.
• Manage full truckload (FTL) transportation and cargo movement across designated routes, including Raigarh–Barbil and pan-India operations.
• Develop efficient transportation schedules, route plans and vehicle deployment strategies.
• Ensure optimum fleet utilization and minimize vehicle idle time, empty running and turnaround time.
• Coordinate with dispatch, warehouse, production, procurement and customer teams to ensure timely material movement.
• Monitor vehicle availability and ensure uninterrupted transportation operations.

B. GPS Tracking & Trip Management

• Monitor real-time vehicle movement through GPS, telematics and fleet tracking software.
• Track vehicle movement against defined transit time (TAT) and delivery schedules.
• Monitor route deviations, unauthorized stoppages, delays and vehicle idling.
• Establish escalation mechanisms for delayed deliveries and en-route breakdowns.
• Conduct daily performance reviews and root cause analysis (RCA) for delayed trips and underperforming routes.
• Ensure effective utilization of digital tracking systems for operational control.

C. Commercial & Carrier Management

• Identify, evaluate and manage external transporters, fleet owners, logistics partners and freight service providers.
• Negotiate transportation rates, commercial terms, service-level agreements (SLAs) and contractual conditions.
• Develop and maintain a reliable network of transport vendors and fleet operators.
• Monitor transporter performance against delivery timelines, service quality, vehicle availability and agreed rates.
• Evaluate freight costs, transportation quotations and route-wise commercial viability.
• Ensure timely verification and settlement of transporter bills, freight invoices and operational expenses.
• Maintain strong relationships with transporters, vendors and logistics partners.

D. Fuel & Transportation Cost Management

• Monitor fuel consumption, mileage, fuel cost per kilometre and overall transportation expenditure.
• Control fuel pilferage, unauthorized fuel consumption and operational inefficiencies.
• Manage FASTag accounts, fuel cards, recharges and fuel settlement processes, including IOCL.
• Analyse vehicle-wise KMPL performance and take corrective action for vehicles performing below the 4.10 KMPL benchmark.
• Monitor cost per kilometre, freight cost per tonne and overall fleet operating expenses.
• Identify opportunities for transportation cost reduction and operational efficiency improvement.

E. Vehicle Maintenance & Breakdown Management

• Ensure preventive and scheduled maintenance of commercial vehicles, trucks and trailers.
• Monitor vehicle fitness, maintenance schedules, servicing and repair activities.
• Manage maintenance requirements for heavy commercial vehicles, including 32-ft and 46-ft vehicles.
• Coordinate with workshops, service centres and maintenance teams for timely repairs.
• Establish effective mechanisms for handling en-route breakdowns and emergency vehicle support.
• Maintain vehicle-wise maintenance history, repair records and documentation.
• Minimize vehicle downtime and maximize fleet availability.

F. Driver Management & Performance Monitoring

• Recruit, deploy, train and supervise drivers and transportation support personnel.
• Monitor driver productivity, driving behaviour, trip completion, fuel efficiency and adherence to delivery schedules.
• Conduct regular driver performance evaluations and feedback sessions.
• Ensure compliance with pre-departure vehicle inspection, fuelling and operational SOPs.
• Implement driver training programmes covering road safety, defensive driving and fuel efficiency.
• Address driver absenteeism, misconduct, operational indiscipline and performance-related issues.

G. Safety, Statutory Compliance & Risk Management

• Ensure compliance with the Motor Vehicles Act and applicable transportation regulations.
• Ensure validity of vehicle registration (RC), fitness certificates, insurance, permits, PUC and driver licences.
• Monitor vehicle weight restrictions, road safety standards and statutory documentation.
• Implement safety standards and defensive driving practices across fleet operations.
• Manage accident reporting, insurance claims and incident investigations.
• Identify transportation-related operational risks and implement preventive measures.
• Develop contingency plans for accidents, breakdowns, route disruptions and other unforeseen situations.

H. MIS, Reporting & Team Leadership

• Lead and manage fleet operations teams, drivers, administrative personnel and transport coordinators.
• Prepare daily, weekly and monthly fleet performance reports.
• Monitor key operational parameters such as:
• Fleet utilization and vehicle availability.
• Trip turnaround time (TAT).
• On-time delivery performance.
• Fuel consumption and KMPL.
• Cost per kilometre.
• Vehicle maintenance and downtime.
• Driver productivity and performance.
• Transporter performance and freight costs.
• Conduct periodic operational reviews and implement corrective action plans.
• Ensure accurate fleet data management through ERP, GPS tracking software and MS Excel.
• Coordinate with internal stakeholders and senior management for effective transportation planning and decision-making.

3. Educational Qualifications

• Graduate in any discipline from a recognized university.
• Diploma / B.E. in Automobile or Mechanical Engineering preferred.
• MBA / PG Diploma in Logistics, Supply Chain Management or Transportation Management preferred.

4. Experience Required

• 8–12 years of experience in Fleet Management, Transportation, Logistics or Commercial Vehicle Operations.
• Minimum 4 years of experience managing a fleet of 50+ heavy commercial vehicles.
• Experience managing company-owned as well as outsourced/contracted truck fleets.
• Strong hands-on experience in commercial cargo transportation and Full Truck Load (FTL) operations.
• Experience in managing heavy commercial vehicles, trailers and long-distance transportation operations.
• Experience in mining, steel, manufacturing or bulk material transportation will be preferred.
• Experience in GPS-based fleet tracking, telematics, FASTag, fuel card management and transportation MIS is essential.
• Experience in transporter negotiations, vendor management and freight cost optimization.

5. Technical & Functional Competencies

• Fleet Planning & Transportation Management.
• Commercial Cargo & FTL Operations.
• Heavy Commercial Vehicle Management.
• Truck & Trailer Fleet Operations.
• GPS Tracking & Telematics Systems.
• Route Optimization & Trip Scheduling.
• Transporter & Vendor Management.
• Freight Negotiation & Commercial Management.
• Fuel Management & Pilferage Control.
• Fleet Cost Control (Cost/KM, KMPL).
• Preventive Maintenance & Breakdown Management.
• Driver Management & Performance Monitoring.
• Motor Vehicles Act & Statutory Compliance.
• Transportation Risk & Safety Management.
• FASTag, Fuel Cards & E-way Bill Processes.
• MS Excel, ERP and Fleet Management Software.

6. Key Behavioural Competencies

• Strong Leadership & Team Management.
• Ownership & Accountability.
• Commercial Acumen and Cost Consciousness.
• Analytical & Problem-Solving Skills.
• Decision-Making Ability.
• Negotiation & Vendor Management.
• Communication & Coordination Skills.
• Result Orientation.
• Planning & Execution.
• Integrity and Safety Orientation.

7. Key Performance Indicators (KPIs)

The incumbent will be evaluated on the following performance parameters:

1. Fleet utilization and vehicle availability.
2. On-time delivery and trip turnaround time (TAT).
3. Reduction in transportation cost per kilometre.
4. Fuel efficiency and vehicle-wise KMPL performance.
5. Reduction in vehicle downtime and breakdown frequency.
6. Reduction in empty running and vehicle idle time.
7. Transporter performance and freight cost optimization.
8. Driver productivity, discipline and safety compliance.
9. Statutory documentation and vehicle compliance.
10. Accuracy and timely submission of fleet MIS reports.

8. Industry Preference

Candidates from the following industries will be preferred:

• Steel & Metals Manufacturing.
• Mining & Mineral Transportation.
• Cement & Infrastructure.
• Logistics & Transportation.
• Bulk Cargo & Industrial Material Transportation.
• Large-scale Commercial Trucking & Fleet Operations.

Preferred Candidate Profile:

A hands-on Fleet / Transport Manager with strong commercial acumen, proven experience in managing large-scale heavy commercial vehicle operations, expertise in GPS-based tracking systems, transporter management, fuel and cost control, and the ability to manage both owned and outsourced cargo truck fleets efficiently.