Travel & Logistics Coordinator

Quantum Leap Learning Solutions Pvt Ltd; Bengaluru Urban; On-site; INR 279,000 - 469,000; Full time

Job summary

Quantum Leap Learning Solutions Pvt Ltd in Bengaluru seeks a travel desk administrator to manage travel bookings, expense tracking, and related logistics. You will coordinate itineraries, handle changes, and monitor expenses for efficient operations.

The role requires 1–4 years of travel booking experience, strong Excel/Sheets skills, and meticulous attention to detail to ensure accurate records and timely reporting.

Qualifications

• 1–4 years of experience in travel ticket booking or travel desk operations.
• Proficient in MS Excel or Google Sheets with formulas, filters and pivot tables.
• Strong numerical aptitude with expense tracking and billing experience.
• Excellent attention to detail and organizational skills.
• Good communication skills and ability to coordinate with multiple teams.
• High integrity and accountability when handling company funds.

Responsibilities

• Book flight/train/bus tickets and arrange hotel accommodations for employees and authorised guests.
• Coordinate travel requirements with department POCs and share confirmed itineraries.
• Handle cancellations, rescheduling, refunds and last-minute travel changes.
• Manage the Uber for Business account, monitor usage, and ensure adherence to company guidelines.
• Maintain accurate trackers for travel bookings, expenses, payments, cancellations, and refunds.
• Prepare periodic reports on travel expenditure and logistics costs for review by the Facility Manager and Finance team.
• Track the issuance and return of IT equipment used for training programs and events.
• Maintain inventory records, coordinate stock dispatch, and reconcile quantities sold, returned, and remaining after events.
• Prepare inventory and sales reconciliation reports and flag discrepancies.

Skills

Travel desk operations

MS Excel

Google Sheets

Expense tracking

Attention to detail

Communication

Integrity

Job description

• Book flight/train/bus tickets and arrange hotel accommodations for employees and autorised guests.
• Coordinate travel requirements with department POCs and share confirmed
• Handle cancellations, rescheduling, refunds and last-minute travel changes.
• Manage the Uber for Business account, monitor usage, and ensure adherence to company guidelines.

Expense Tracking & Reporting

• Maintain accurate trackers for travel bookings, expenses, payments, cancellations, and refunds.
• Reconcile booking records with invoices and vendor statements, identifying and
• Prepare periodic reports on travel expenditure and logistics costs for review by the Facility Manager and Finance team.

Asset & Inventory Management

• Track the issuance and return of IT equipment used for training programs and events.
• Maintain book and other goods inventory records, coordinate stock dispatch, and reconcile quantities sold, returned, and remaining after events.
• Prepare inventory and sales reconciliation reports and flag discrepancies.

Qualifications & Skills

• 1 – 4 years of experience in travel ticket booking or travel desk operations, with hands-on experience booking flights, trains, and buses.
• Good working knowledge of MS Excel or Google Sheets, including formulas, filters, pivot tables, and report preparation.
• Strong numerical aptitude and experience handling expense tracking, billing, or
• Excellent attention to detail, organizational skills, and follow-up abilities.
• Good communication skills and the ability to coordinate with multiple teams and
• High integrity and accountability when handling company funds, records, and