Travel & Administration Executive

ORBIT & SKYLINE; Mohali; On-site; INR 420,000 - 540,000; Full time

Job summary

ORBIT & SKYLINE is seeking a Travel and Administrative Coordinator to manage end-to-end travel arrangements and office support. You will coordinate with HR, operations, employees, vendors, and other stakeholders to ensure smooth execution of domestic and international travel, deployments, and admin services.

You will oversee bookings, approvals, policy compliance, vendor liaison, and reporting on travel expenses while maintaining confidential records and ensuring a safe, efficient workplace.

Qualifications

• Experience in planning and managing business travel for domestic and international trips.
• Ability to coordinate travel with HR, employees, vendors and other stakeholders.
• Proficient in handling office admin tasks and facilities coordination.

Responsibilities

• Manage domestic and international travel arrangements, including bookings and itineraries.
• Coordinate travel for client visits, meetings, training, and deployments.
• Ensure approvals and policy compliance; handle changes and emergencies.

Skills

Travel management

HR coordination

Office administration

Vendor coordination

Tools

MS Office

Job description

To manage end-to-end travel arrangements and administrative activities while ensuring smooth coordination with HR, Operations, employees, vendors, and other stakeholders. The role will support employee domestic and international travel, overseas deployments, office administration, and cost-effective delivery of administrative services.

Key Responsibilities

Travel Management

• Manage domestic and international travel arrangements, including flight bookings, hotel reservations, visa assistance, airport transfers, and travel itineraries.
• Coordinate travel arrangements for employees attending client visits, business meetings, training programs, and overseas assignments.
• Ensure timely bookings, appropriate approvals, and compliance with the company's travel policy.
• Handle changes, cancellations, and emergency travel requirements efficiently.

Coordination with HR

• Coordinate closely with HR for travel arrangements, relocation requirements, and domestic and international travel/deployments.
• Coordinate with HR for travel approvals, visa documentation, insurance requirements, and deployment-related formalities, wherever applicable.
• Share booking confirmations, travel itineraries, and relevant updates with HR and employees within agreed timelines.
• Address employee travel and administrative concerns in coordination with HR and the respective department heads.

Office Administration

• Manage day-to-day office administration, including housekeeping, security, stationery, facilities, and transport coordination, as assigned.
• Coordinate with facility management and other service providers to maintain a safe, clean, and efficient workplace.
• Support office events, employee meetings, and other administrative requirements.
• Ensure timely resolution of administrative issues raised by employees and internal stakeholders.

Reporting and Compliance

• Maintain accurate records of employee travel, bookings, expenses, and administrative activities.
• Prepare periodic reports on travel expenditure, vendor performance, and administrative costs.
• Ensure compliance with company policies, approval matrices, and applicable documentation requirements.
• Maintain confidentiality of employee information, travel documents, and company records.