Travel & Logistics Coordinator

Quantum Leap Learning Solutions; Bengaluru; On-site; INR 350,000 - 550,000; Full time

Job summary

Quantum Leap Learning Solutions in Bengaluru requires a Travel Desk Coordinator to handle travel bookings (flights, trains, and buses), arrange hotel accommodations for employees and authorised guests, and coordinate itineraries with department POCs while following company guidelines.

Responsibilities include processing cancellations, rescheduling, refunds, and last-minute changes; managing Uber for Business usage; maintaining expense trackers; reconciling invoices; and overseeing IT equipment

Qualifications

• 2–4 years of travel ticket booking or travel-desk experience.
• Hands-on experience booking flights, trains and buses.
• Proficient in MS Excel or Google Sheets with formulas, filters, pivot tables, and reporting.
• Strong numerical aptitude with expense tracking, billing or reconciliation.
• Detail-oriented with strong organizational and follow-up abilities.
• Good communication and ability to coordinate with multiple teams and vendors.
• High integrity and accountability when handling company funds, records and assets.

Responsibilities

• Travel & Accommodation: book tickets, arrange hotel stays for employees and approved guests, and coordinate itineraries with department POCs.
• Handle cancellations, rescheduling, refunds, and last-minute travel changes.
• Manage Uber for Business usage and ensure compliance with company guidelines.

Skills

Flight bookings

Train bookings

Bus bookings

Excel/Sheets

Expense tracking

Vendor coordination

Communication

Tools

Uber for Business

Job description

Role & responsibilities

Travel & Accommodation

Book flight/train/bus tickets and arrange hotel accommodations for employees

and autorised guests.

Coordinate travel requirements with department POCs and share confirmed

itineraries.

Handle cancellations, rescheduling, refunds and last-minute travel changes.

Manage the Uber for Business account, monitor usage, and ensure adherence to

company guidelines.

Expense Tracking & Reporting

Maintain accurate trackers for travel bookings, expenses, payments, cancellations,

and refunds.

Reconcile booking records with invoices and vendor statements, identifying and

resolving discrepancies.

Prepare periodic reports on travel expenditure and logistics costs for review by the

Facility Manager and Finance team.

Asset & Inventory Management

Track the issuance and return of IT equipment used for training programs and events.

Maintain book and other goods inventory records, coordinate stock dispatch, and

reconcile quantities sold, returned, and remaining after events.

Prepare inventory and sales reconciliation reports and flag discrepancies.

Preferred candidate profile

2 4 years of experience in travel ticket booking or travel desk operations, with

hands-on experience booking flights, trains, and buses.

Good working knowledge of MS Excel or Google Sheets, including formulas,

filters, pivot tables, and report preparation.

Strong numerical aptitude and experience handling expense tracking, billing, or

financial reconciliation.

Excellent attention to detail, organizational skills, and follow-up abilities.

Good communication skills and the ability to coordinate with multiple teams and

vendors.

High integrity and accountability when handling company funds, records, and

assets.