Travel Desk Manager

SAT n paper; Dadri; Hybrid; INR 350,000 - 550,000; Full time

Job summary

SAT n paper in Delhi/NCR is seeking a Travel & Events Coordinator to manage travel bookings, vendor coordination, and on-ground support for company events. The role requires coordinating flights, trains, hotels, and transportation, with readiness to travel and to work from the office as needed.

The position involves maintaining records, trackers, and ensuring timely execution of travel and event logistics, while collaborating with internal teams and external partners.

Qualifications

• Based in Delhi / NCR.
• Willingness to travel for company events and business requirements whenever required.
• Flexible to work from the office based on needs.
• Comfortable with occasional changes in schedule and travel plans.
• Strong coordination, communication, follow-up, and organizational skills.
• Ability to manage multiple activities and time-sensitive requirements.
• Comfortable handling last-minute operational requirements.

Responsibilities

• Book flights, trains, and other tickets as per travel requirements and approved plans.
• Check options for feasibility, schedule suitability, and cost efficiency before booking.
• Coordinate and support travel arrangements for company events, meetings, training programs, and business requirements.
• Be available for business travel as and when required by the company.
• Handle last-minute travel changes and coordination requirements effectively.
• Provide on-ground coordination support during company events and training programs.
• Coordinate with employees, vendors, hotels, transport partners, and internal stakeholders.
• Ensure smooth execution of travel and logistics requirements before, during, and after events.
• Maintain flexibility to work from the office as per requirements.
• Support office-based coordination, documentation, vendor communication, and administrative activities.
• Coordinate with internal teams to ensure timely completion of assigned responsibilities.
• Coordinate with travel agencies, hotels, transport vendors, and other service providers.
• Ensure timely communication, confirmations, follow-ups, and resolution of operational issues.
• Maintain professional relationships with internal and external stakeholders.
• Maintain accurate travel, event, vendor, and expense-related records.
• Prepare and maintain trackers, confirmations, invoices, and other required documentation.
• Ensure timely reporting and closure of assigned activities.

Skills

Coordination

Communication

Follow-up

Organizational skills

Job description

Key Result Areas

1. Ticket Booking & Cost-Efficient Travel Planning

• Book flights, trains, and other tickets as per the travel requirements and approved plans.
• Check available options for feasibility, schedule suitability, and cost efficiency before booking.
• Compare suitable travel options and ensure timely confirmation and ticket issuance.

2. Travel & Event Coordination

• Coordinate and support travel arrangements for company events, meetings, training programs, and business requirements.
• Ensure timely coordination of flights, trains, hotels, local transportation, and other travel requirements.
• Be available for business travel as and when required by the company.
• Handle last-minute travel changes and coordination requirements effectively.

3. Event & On-Ground Support

• Provide on-ground coordination support during company events and training programs.
• Coordinate with employees, vendors, hotels, transport partners, and internal stakeholders.
• Ensure smooth execution of travel and logistics requirements before, during, and after events.

4. Office & Administrative Coordination

• Maintain flexibility to work from the office as per requirements.
• Support office-based coordination, documentation, vendor communication, and administrative activities.
• Coordinate with internal teams to ensure timely completion of assigned responsibilities.

5. Vendor & Stakeholder Management

• Coordinate with travel agencies, hotels, transport vendors, and other service providers.
• Ensure timely communication, confirmations, follow-ups, and resolution of operational issues.
• Maintain professional relationships with internal and external stakeholders.

6. Documentation & Reporting

• Maintain accurate travel, event, vendor, and expense-related records.
• Prepare and maintain trackers, confirmations, invoices, and other required documentation.
• Ensure timely reporting and closure of assigned activities.

Essential Candidate Attributes

• Based in Delhi / NCR.
• Willingness to travel for company events and business requirements whenever required.
• Flexible to work from the office based on needs.
• Comfortable with occasional changes in schedule and travel plans.
• Strong coordination, communication, follow-up, and organizational skills.
• Ability to manage multiple activities and time-sensitive requirements.
• Comfortable handling last-minute operational requirements.

Travel: Candidates should be willing and available to travel for company events, training programs, meetings, and other official requirements as and when required.

Office Attendance: Candidates should be flexible to report to the office based on requirements, including occasional changes in working location or schedule.