Executive - Travel And Admin

Ayr Energy, Inc.; Hyderabad; On-site; INR 350,000 - 650,000; Full time

Job summary

Ayr Energy, Inc. in Hyderabad, India is seeking a proactive Travel & Administration Executive to manage employee travel, office administration, onboarding, IT coordination and HR activities.

You will collaborate with internal teams and vendors to ensure smooth operations for the India team. The role requires strong organizational skills, multi-tasking ability, and ownership of administrative tasks in a fast-paced environment.

Qualifications

• 3–5 years in travel management or office operations.
• Experience coordinating bookings, accommodations, and vendors.
• Strong organization and stakeholder management.

Responsibilities

• Manage travel bookings, itineraries and cost optimization.
• Oversee day-to-day office administration and facilities coordination.
• Coordinate onboarding, IT asset allocation and vendor relations.
• Support HR activities and employee engagement events as needed.
• Track invoices and service requests with Finance for timely payments.

Skills

Travel management

Office administration

Vendor management

Stakeholder management

MS Office/Google Workspace

Tools

MS Office

Google Workspace

Travel booking platforms

Expense management platforms

Job description

Job Description:

About the Role

We are looking for a proactive, detail-oriented, and highly organized Travel & Administration Executive to manage employee travel, office administration, and day-to-day operational requirements. The role will also support employee onboarding, IT coordination, HR activities, and office events, ensuring smooth and efficient operations across the India team.

The ideal candidate should be comfortable managing multiple priorities, coordinating with internal teams and external vendors, and taking ownership of administrative tasks in a fast-paced, growing organization.

Key Responsibilities

1. Travel & Accommodation Management

• Coordinate domestic and international travel bookings, including flights, trains, hotels, and local transportation.
• Manage travel requests, itineraries, and accommodation arrangements while ensuring cost optimization.
• Coordinate with travel agencies, vendors, and booking platforms to secure competitive rates and resolve travel-related issues.
• Ensure adherence to company travel policies, approval workflows, and documentation requirements.

2. Office Administration & Facilities

• Oversee day-to-day office administration, including meeting room arrangements, visitor management, office supplies, and workplace readiness.
• Maintain office inventories, vendor records, invoices, and administrative documentation.
• Coordinate with external vendors and service providers to ensure timely delivery of office-related services.
• Manage ID cards, visiting cards, letter printing, employee documentation, and onboarding kits.

3. Employee Onboarding & IT Coordination

• Act as the primary point of contact for new joiners on administrative and office-related requirements.
• Coordinate with the IT team on laptop allocation, asset tracking, inventory management, and employee onboarding and offboarding requirements.
• Follow up on IT requests and ensure timely availability of equipment and access-related requirements in coordination with the relevant teams.
• Maintain accurate records of company assets and employee-issued equipment.

4. HR & Employee Support

• Support the HR team with interview scheduling, candidate coordination, follow-ups, and interview logistics.
• Assist with employee engagement activities, office events, team gatherings, and internal coordination initiatives.
• Support employee communications and other HR and administrative activities as required.
• Help ensure adherence to company administrative processes, policies, and operational standards.

5. Vendor & Operational Coordination

• Manage relationships with travel partners, accommodation providers, and other administrative vendors.
• Track vendor invoices, service requests, and payments in coordination with the Finance team.
• Identify opportunities to improve administrative processes, optimize costs, and enhance employee experience.
• Maintain organized records and ensure timely resolution of operational issues.

Requirements

• 3–5 years of experience in travel management, office administration, facilities, or a similar operations-focused role.
• Experience coordinating travel bookings, accommodation, transportation, and vendor relationships.
• Strong organizational, communication, and stakeholder management skills.
• Proficiency in MS Office and Google Workspace; experience with travel booking or expense management platforms is an advantage.
• Ability to manage multiple requests, prioritize tasks, and follow through independently.
• High attention to detail, a proactive approach, and a strong sense of ownership.
• Comfortable working with cross-functional teams, including HR, IT, Finance, and external service providers.