Travel Executive

Ripik Technology; Dadri; On-site; INR 300,000 - 420,000; Full time

Job summary

Ripik.ai is seeking a proactive Travel Desk Executive to manage end-to-end travel arrangements for employees, leadership, and teams. You will coordinate domestic and international travel, accommodation, transportation, and related reporting to ensure a seamless travel experience.

The ideal candidate is highly organized, with strong communication, attention to detail, and the ability to manage multiple requests in a fast-paced environment while adhering to policy and budget guidelines.

Qualifications

• Graduate in any discipline; Travel & Tourism / Hospitality / Administration background preferred.
• 2-5 years of experience in Travel Desk, Corporate Travel, Travel Operations, Administration, or a similar role.
• Experience with domestic and international flight/hotel bookings will be an advantage.

Responsibilities

• Manage end-to-end domestic and international travel bookings for employees and leadership.
• Coordinate flights, hotels, cabs, and local transportation as per business requirements.
• Handle cancellations, rescheduling, last-minute changes, and emergency travel requests.
• Coordinate with travel vendors, agencies, hotels, and transportation partners.
• Ensure adherence to company Travel & Expense Policy and approved budgets.
• Maintain accurate travel records, booking details, invoices, and employee travel data.
• Prepare daily/weekly travel MIS and reports for management.
• Coordinate travel requirements for client visits, site visits, events, and business meetings.
• Track travel expenses and coordinate with Finance for billing, payments, and reconciliation.
• Resolve employee travel queries promptly and ensure a smooth travel experience.
• Monitor vendor performance and support cost optimization and service improvement.
• Maintain required travel documentation and support visa/international travel requirements, where applicable.

Skills

Organizational skills

Coordination skills

Verbal communication

Written communication

Attention to detail

Multitasking

Problem solving

MS Excel

Vendor management

Negotiation skills

Confidentiality

Education

Bachelor's degree

Tools

MS Excel

Google Sheets

Travel booking platforms

Job description

About us:

Ripik.ai is a fast-growing Industrial AI SaaS startup founded by IIT Delhi and BITS Pilani alumni with experience at McKinsey, Google, IBM, and more. Backed by Accel, Venture Highway, and 25+ top angel investors (including 14 unicorn founders), we build patented full-stack software to automate factory-floor decision-making.

Our products are deployed at 15+ industry leaders across steel, aluminium, cement, pharma, paints, and consumer goods. We're also official AI partners with GCP, Azure, AWS, and industry bodies like CII, ICC, and NASSCOM.

Join us as we scale fast and build the future of industrial AI.

About the Role

We are looking for a proactive and detail-oriented Travel Desk Executive to manage end-to-end travel arrangements for employees, leadership, and business teams. The role will be responsible for coordinating domestic and international travel, accommodation, transportation, travel documentation, vendor coordination, and travel-related reporting.

The ideal candidate should be highly organized, responsive, and comfortable managing multiple travel requests in a fast-paced business environment.

Key Responsibilities

• Manage end-to-end domestic and international travel bookings for employees and leadership.
• Coordinate flights, hotels, cabs, and local transportation as per business requirements.
• Handle cancellations, rescheduling, last-minute changes, and emergency travel requests.
• Coordinate with travel vendors, agencies, hotels, and transportation partners.
• Ensure adherence to company Travel & Expense Policy and approved budgets.
• Maintain accurate travel records, booking details, invoices, and employee travel data.
• Prepare daily/weekly travel MIS and reports for management.
• Coordinate travel requirements for client visits, site visits, events, and business meetings.
• Track travel expenses and coordinate with Finance for billing, payments, and reconciliation.
• Resolve employee travel queries promptly and ensure a smooth travel experience.
• Monitor vendor performance and support cost optimization and service improvement.
• Maintain required travel documentation and support visa/international travel requirements, where applicable.

Key Skills & Competencies

• Strong organizational and coordination skills.
• Excellent verbal and written communication.
• High attention to detail and accuracy.
• Ability to manage multiple travel requests simultaneously.
• Strong follow-up and problem-solving ability.
• Customer-service-oriented approach.
• Ability to work under pressure and manage last-minute requirements.
• Good knowledge of MS Excel / Google Sheets and travel booking platforms.
• Strong vendor management and negotiation skills.
• Ability to maintain confidentiality of employee and business information.

Qualification & Experience

• Graduate in any discipline; Travel & Tourism / Hospitality / Administration background preferred.
• 2-5 years of experience in Travel Desk, Corporate Travel, Travel Operations, Administration, or a similar role.
• Experience managing corporate/business travel will be preferred.
• Experience with domestic and international flight/hotel bookings will be an advantage.