Travel & Expense Experts

KNORR-BREMSE TECHNOLOGY CENTER INDIA PRIVATE LIMITED; Chennai District; On-site; INR 1,200,000 - 2,400,000; Full time

Job summary

KNORR-BREMSE TECHNOLOGY CENTER INDIA PRIVATE LIMITED is seeking an experienced Travel & Expense (T&E) Specialist to manage end-to-end employee expense reimbursement processes, ensuring policy compliance and efficiency within a global shared services setup.

You will audit expense reports, reconcile corporate cards (AMEX), process payments, support stakeholders across regions, and drive continuous process improvements using SAP Concur and ERP systems.

Qualifications

• Bachelor’s degree in commerce, finance, accounting, or business administration.
• 10–18 years of Travel & Expense and AP operations experience.
• Experience in Global Business Services (GBS) or Shared Service Centers with multi-region support.

Responsibilities

• Travel & Expense Operations: process and review employee expense reports through SAP Concur and ensure policy compliance.
• Expense Audit & Compliance: audit reports for policy adherence and identify non-compliant or fraudulent claims.
• Payment Processing: execute reimbursements and support payment runs; coordinate with Treasury for payments.

Skills

Travel & Expense Operations

SAP Concur

Employee Expense Processing

Corporate Card Management

Expense Audit

Policy Compliance

Reimbursement Processing

Payment Processing

Vendor & Employee Query Resolution

Shared Mailbox Management

SLA Management

Reporting & Analytics

Stakeholder Management

Education

Bachelor’s degree in commerce, Finance, Accounting or Business Administration

Tools

SAP S/4HANA

SAP Fiori

SAP VIM

SAP Ariba

Oracle JDE

Coupa

Freshdesk

Microsoft Excel (Advanced)

Job description

We are looking for an experienced Travel & Expense (T&E) Specialist to manage end-to-end employee expense reimbursement processes while ensuring compliance with corporate travel and expense policies. The role will be responsible for expense report auditing, corporate card reconciliation, payment processing, stakeholder support, and continuous process improvement within a global shared services environment.

The ideal candidate should possess strong knowledge of SAP Concur, ERP systems, travel policy compliance, and employee expense management.

Key Responsibilities

Travel & Expense Operations

• Process and review employee expense reports through SAP Concur.
• Validate receipts, supporting documents, business purpose, and policy compliance.
• Review expense claims for accuracy before approval and payment processing.
• Process employee reimbursements within agreed SLAs.
• Handle corporate credit card (AMEX) reconciliations and settlement.
• Support manual expense claims where required.

Expense Audit & Compliance

• Audit expense reports to ensure compliance with company travel and expense policies.
• Identify duplicate, non-compliant, and fraudulent claims.
• Verify VAT/GST applicability where relevant.

Payment Processing

• Execute employee reimbursement payments.
• Support payment scheduling and payment run activities.
• Resolve payment failures and banking issues.
• Coordinate with Treasury for payment execution.

Employee & Stakeholder Support

• Resolve employee queries related to travel expenses and reimbursements.
• Manage shared mailbox and ticketing system.
• Coordinate with HR, Payroll, Finance, and Business teams.
• Support global stakeholders across multiple regions.

Corporate Card Administration

• Monitor corporate card transactions.
• Ensure timely reconciliation of outstanding card balances.
• Coordinate with employees for missing receipts and pending submissions.
• Support monthly AMEX card settlements.

Reporting & Controls

• Prepare T&E dashboards and MIS reports.
• Track SLA performance and ageing reports.
• Support internal and external audits.
• Identify opportunities for process automation and continuous improvement.

Required Skills

• Strong experience in Travel & Expense (T&E) Operations
• SAP Concur
• Employee Expense Processing
• Corporate Card Management (AMEX)
• Expense Audit
• Policy Compliance
• Reimbursement Processing
• Payment Processing
• Vendor & Employee Query Resolution
• Shared Mailbox Management
• SLA Management
• Reporting & Analytics
• Stakeholder Management

Preferred Technical Skills

• SAP S/4HANA
• SAP Fiori
• SAP VIM
• SAP Ariba
• Oracle JDE
• Coupa
• Freshdesk or Ticketing Tools
• Microsoft Excel (Advanced)

Qualifications

• Bachelor’s degree in commerce, Finance, Accounting or Business Administration

Preferred Experience

• 10-18 years of experience in Travel & Expense and Accounts Payable operations.
• Experience working in Global Business Services (GBS) or Shared Service Centers.
• Experience supporting global regions such as EMEA, APAC, Americas, or ANZ.
• Experience in SAP Concur implementation, UAT, or process transition is an advantage.