Assistant Manager-Travel & Expense

Vrinda Global; Dadri; On-site; INR 700,000 - 1,000,000; Full time

Job summary

Vrinda Global in India is seeking an experienced AP Travel & Expense specialist to manage end-to-end AP-T&E operations, process travel claims, and ensure compliance with company policies.

You will handle 3-way matching, ERP postings, and month-end closings, while maintaining strong controls and timely MIS reporting. 4+ years of relevant experience and ability to work under SLA-driven environments are required.

Qualifications

• 4+ years of experience in Accounts Payable, Travel & Expense (T&E) or Finance operations.
• Experience with employee expense reimbursement and invoice processing.
• Solid understanding of accounting principles and AP controls.
• Experience with ERP systems such as SAP, Oracle, Workday or Concur.
• Advanced Excel skills (VLOOKUP/XLOOKUP, Pivot Tables) and data analysis.

Responsibilities

• Manage end-to-end Accounts Payable – Travel & Expense operations.
• Process employee travel and expense claims according to company policy.
• Review expense reports, receipts, supporting documents, and approvals.
• Perform invoice and expense validation, coding, and posting in the ERP system.
• Handle employee reimbursements and resolve payment-related queries.
• Conduct 3-way matching and identify discrepancies.
• Perform vendor and employee account reconciliations.
• Monitor duplicate or non-compliant expense submissions and resolve issues.
• Coordinate with employees, approvers, vendors and internal teams for exceptions.
• Support month-end closing, accruals and AP reporting.

Skills

Accounts Payable

Travel & Expense

Excel (VLOOKUP/XLOOKUP)

ERP systems (SAP/Oracle/Workday/Concur

Reconciliation

Analytical skills

Stakeholder management

Deadline-driven

Tools

SAP

Oracle

Workday

Concur

Excel

Job description

Job Description AP (Travel & Expense)

Position: AP Travel & Expense
Experience: 4+ Years
Notice Period: Maximum 30 Days
Employment Type: Full-Time

Key Responsibilities

• Manage end-to-end Accounts Payable – Travel & Expense (T&E) operations.
• Process employee travel and expense claims, ensuring accuracy and compliance with company policies.
• Review expense reports, receipts, supporting documents, and approvals.
• Perform invoice and expense validation, coding, and posting in the ERP system.
• Handle employee reimbursements and resolve payment-related queries.
• Conduct 3-way matching where applicable and identify discrepancies.
• Perform vendor and employee account reconciliations.
• Monitor duplicate, incorrect, or non-compliant expense submissions.
• Coordinate with employees, approvers, vendors, and internal finance teams to resolve exceptions.
• Support month-end closing activities, accruals, and AP reporting.
• Ensure adherence to internal controls, SOPs, and applicable accounting policies.
• Prepare and maintain MIS reports related to T&E and AP activities.
• Identify process gaps and contribute to process improvement and automation initiatives.

Required Skills

• Strong knowledge of Accounts Payable and Travel & Expense processes.
• Experience in employee expense reimbursement and invoice processing.
• Good understanding of accounting principles and AP controls.
• Experience with ERP/accounting systems such as SAP, Oracle, Workday, Concur, or similar platforms.
• Good Excel skills, including VLOOKUP/XLOOKUP, Pivot Tables, and basic data analysis.
• Strong reconciliation, analytical, and problem-solving skills.
• Good communication and stakeholder-management skills.
• Ability to work effectively within strict deadlines and SLA-driven environments.

Candidate Profile

• 4+ years of relevant experience in AP, T&E, Expense Management, or Finance Operations.
• Candidates with experience in global/multinational organizations or shared services will be preferred.
• Notice Period: Immediate joiners to maximum 30 days.
• Strong attention to detail and ability to manage high-volume transactions.