Travel Desk Executive

Acutaas Chemicals Limited; Surat; On-site; INR 300,000 - 420,000; Full time

Job summary

Acutaas Chemicals Limited seeks an experienced Travel Desk Coordinator to manage end-to-end travel arrangements for employees and executives. The role involves bookings across air, rail, bus and hotel, along with itinerary planning, cost optimisation, and policy compliance.

You will coordinate with multiple offices, vendors and management, ensuring smooth travel for visitors and staff, with strong attention to detail and problem-solving skills.

Qualifications

• 2-5 years experience in travel desk/administration.
• Knowledge of travel planning, ticketing and hotel bookings.
• Vendor coordination and negotiation skills.
• Good communication, follow-up and problem-solving abilities.
• Proficiency in MS Excel and travel booking platforms.

Responsibilities

• Handle air, rail, bus, hotel and local transportation bookings for official travel.
• Plan end-to-end travel itineraries, including routes and inter-site movement.
• Coordinate travel requirements across all company offices, plants and facilities.
• Arrange accommodation, transfers, and other local transportation.
• Coordinate travel arrangements for employees, senior management, visitors, consultants, auditors and customers.
• Manage cancellations, rescheduling, refunds and last-minute travel requirements.
• Coordinate with airlines, travel agencies, hotels, and vendors.
• Compare options and negotiate rates to optimise costs.
• Ensure bookings comply with Travel Policy and approval matrix.
• Maintain travel records, invoices and MIS, including expenditure tracking.
• Resolve travel-related issues promptly and provide employee support throughout the journey.

Skills

Travel planning

Ticketing

Hotel bookings

Vendor coordination

Negotiation

Communication

MS Excel

Travel platforms

Education

Graduate degree

Tools

Travel booking platforms

Job description

Role & responsibilities

• Handle air, rail, bus, hotel and local transportation bookings for official travel.
• Plan end-to-end travel itineraries, including shortest/practical routes, connecting travel and inter-site movement.
• Coordinate travel requirements across all company offices, plants and facilities.
• Arrange accommodation, airport/railway transfers, cabs and other local transportation.
• Coordinate travel arrangements for employees, senior management, visitors, consultants, auditors and customers.
• Manage cancellations, rescheduling, refunds and last-minute/emergency travel requirements.
• Coordinate with airlines, travel agencies, hotels, cab operators and other vendors.
• Compare travel options and negotiate rates to ensure cost optimisation.
• Ensure bookings comply with the companys Travel Policy and approval matrix.
• Maintain travel records, invoices and travel MIS, including expenditure tracking.
• Resolve travel-related issues promptly and provide employee support throughout the journey.

Preferred candidate profile

• Graduate in any discipline with 2-5 years experience in a travel desk / administration role.
• Good knowledge of travel planning, ticketing and hotel bookings.
• Vendor coordination and negotiation skills.
• Good communication, follow-up and problem-solving abilities.
• Proficiency in MS Excel and travel booking platforms.