Travel Administrator

Collective Artists Network; Mumbai; On-site; INR 350,000 - 550,000; Full time

Job summary

Collective Artists Network in Mumbai is seeking a Travel Coordinator to manage end-to-end employee travel, ensuring timely bookings, policy compliance, cost efficiency and a seamless employee experience.

You will handle air, rail, hotel and cab bookings, coordinate with agencies and vendors, monitor service levels, and drive cost-saving opportunities while maintaining accurate travel records and preparing monthly MIS reports.

Qualifications

• Strong coordination and organisational skills.
• Excellent communication and stakeholder management.
• Good understanding of corporatetravelprocesses.

Responsibilities

• Manage air, rail, hotel and cab bookings, including cancellations, rescheduling and emergency travel.
• Coordinate with travel agencies, airlines, hotels and cab vendors and monitor service levels.
• Ensure travel bookings comply with company policy, budgets and approval processes.
• Track travel expenses, refunds, cancellations and identify cost-saving opportunities.
• Verify and process vendor invoices and maintain accurate travel records and documentation.
• Prepare monthly Travel MIS, expense and budget reports.
• Handle employee travel queries and resolve issues promptly.
• Ensure compliance with travel SOPs and processes.
• Identify opportunities to improve travel processes, automation and employee experience.

Skills

Coordination

Vendor management

MIS reporting

Excel

Google Sheets

Budgeting

Tools

MS Excel

Google Sheets

Travel MIS tools

Job description

Role & responsibilities

Responsible for managing end-to-end employee travel, ensuring timely bookings, policy compliance, cost efficiency and a seamless employee experience. The role will also manage travel vendors, invoices, MIS and process improvements.

Key Responsibilities

• Manage air, rail, hotel and cab bookings, including cancellations, rescheduling and emergency travel.
• Coordinate with travel agencies, airlines, hotels and cab vendors and monitor service levels.
• Ensure travel bookings comply with company policy, budgets and approval processes.
• Track travel expenses, refunds, cancellations and identify cost‑saving opportunities.
• Verify and process vendor invoices and maintain accurate travel records and documentation.
• Prepare monthly Travel MIS, expense and budget reports.
• Handle employee travel queries and resolve issues promptly.
• Ensure compliance with travel SOPs and processes.
• Identify opportunities to improve travel processes, automation and employee experience.

Preferred candidate profile

• Strong coordination and organisational skills.
• Excellent communication and stakeholder management.
• Good understanding of corporatetravelprocesses.
• Vendor negotiation and relationship management.
• Strong attention to detail and documentation.
• Good analytical and reporting skills.
• Proficiency in MS Excel / Google Sheets and MIS preparation.
• Ability to work under pressure and manage urgent/emergencytravel requirements.
• Strong follow-up and problem‑solving skills.
• Ability to identify cost‑saving and process‑improvement opportunities.