Tendering Officer

Arabian Industries (AI); Pune District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Arabian Industries (AI) in Pune seeks a Senior Quantity Surveyor to lead tendering, cost estimation, and commercial decision making for large-scale hotel, resort, and mixed-use projects. You will drive BOQ preparation across architectural, structural, and MEP disciplines.

You will oversee quantity takeoffs, develop cost plans and cash flows, coordinate subcontractor & supplier quotes, negotiate terms, and prepare tender documentation.

Qualifications

• Bachelors degree in Quantity Surveying, Civil Engineering, or related field.
• Minimum 7 years of experience, with at least 5 years in tendering/estimation.
• Experience with hotel, resort, highrise, or large-scale mixed-use projects is an advantage.
• Professional accreditation such as RICS or equivalent is preferred.

Responsibilities

• Lead preparation of detailed BOQ for all disciplines (Architectural, Structural, MEP).
• Oversee quantity takeoffs and verify team calculations for accuracy.
• Develop cost estimates, pricing models, and tender strategies.
• Prepare and manage tender documentation, clarifications, and compliance submissions.
• Prepare tender status reports, executive summaries, and management presentations.
• Lead tender adjudication meetings and provide commercial reports to management.
• Recommend value engineering to optimise cost and improve efficiency.
• Conduct commercial risk assessments for tender submissions.
• Support contract drafting: LOIs, preaward agreements, and final contract documents.
• Prepare preliminary and detailed cost plans for various design stages.
• Advise on budget impacts from design revisions or specification changes.

Skills

Quantity surveying

Tender analysis

Cost planning

Negotiation

Communication

Leadership

Education

Bachelor's degree in Quantity Surveying

Tools

CostX

Planswift

AutoCAD

Excel

MS Project

Job description

Key Responsibilities

1. Tender Management & Cost Estimation

• Lead preparation of detailed Bill of Quantities (BOQ) for all disciplines (Architectural, Structural, MEP).
• Oversee quantity takeoffs and verify team calculations for accuracy.
• Develop cost estimates, pricing models, and tender strategies.
• Prepare and manage tender documentation, clarifications, and compliance submissions.
• Ensure competitive and accurate rate build-ups (materials, labor, productivity norms, preliminaries, overheads & profit).

2. Subcontractor & Supplier Coordination

• Prepare detailed RFQ packages and manage the full inquiry process.
• Evaluate and negotiate subcontractor and supplier quotations.
• Develop price comparison sheets, technical commercial evaluations, and recommendations for award.

3. PreContract Commercial Duties

• Lead tender adjudication meetings and provide commercial reports to management.
• Recommend value engineering solutions to optimise cost and improve efficiency.
• Conduct commercial risk assessments for tender submissions.
• Support contract drafting: LOIs, preaward agreements, and final contract documents.

4. Cost Planning & Budgeting

• Prepare preliminary and detailed cost plans for various stages of design.
• Advise on budget impacts from design revisions or specification changes.
• Develop cash flow forecasts for tendered projects.

5. Documentation & Reporting

• Maintain pricing databases, cost benchmarks, and supplier logs.
• Prepare tender status reports, executive summaries, and management presentations.
• Ensure all tender files comply with company policies and audit requirements.

Required Skills & Competencies

• Expert-level knowledge in quantity surveying, tender analysis, and cost planning.
• Strong understanding of contracts (FIDIC or equivalent).
• Excellent negotiation and communication skills.
• High proficiency in QS and estimation software: CostX, Planswift, AutoCAD, Excel (advanced), MS Project, etc.
• Strong analytical and problemsolving abilities.
• Ability to manage multiple complex tenders simultaneously.
• Strong leadership and mentoring capabilities for junior QS staff.

Qualifications

• Bachelors degree in Quantity Surveying, Civil Engineering, or related field.
• Minimum 7 years of experience, with minimum 5 years in tendering/estimation roles.
• Experience with hotel, resort, highrise, or largescale mixeduse projects is an advantage.
• Professional accreditation such as RICS or equivalent is preferred.