Tendering Executive

JobItUs; Mumbai; On-site; INR 500,000 - 700,000; Full time

Job summary

JobItUs is seeking a Tendering Executive in Mumbai to manage tender documents, BOQs, and vendor coordination. The role supports contracts, scheduling, and pre-contract coordination with clients and internal teams.

Ideal candidates have 3–5 years in tendering/estimation within design & build sectors. Strong Excel and MSP skills, plus attention to detail, are required for timely submissions.

Qualifications

• Graduate in Civil Engineering / Interior Design / Architecture.
• 3–5 years of Tendering, Estimation, or Pre-Contracts experience in design & build/construction.
• Prior experience in Design and Build fit-out industry.

Responsibilities

• Review tender documents, drawings, specifications, and BOQs.
• Prepare BOQs and perform quantity take-offs from project drawings.
• Analyze BOQs and obtain quotations from vendors and suppliers.
• Prepare and manage RFQs, RFIs, and technical documentation.
• Coordinate with clients and vendors for project-related information and quotations.
• Prepare comparative statements and support bid evaluation.
• Assist in preparing baseline schedules using MS Project.
• Maintain tender, contract, and procurement-related documentation.
• Support project handover with tender-related information to execution teams.
• Ensure timely and compliant submission of tenders as per client requirements.

Skills

BOQ Preparation & Quantity Take-Off

Tender Documentation

Vendor Coordination

Communication & Documentation

Time Management & Attention to Detail

Education

Graduate in Civil Engineering / Interior Designing / Architecture

Tools

AutoCAD

Microsoft Excel

Microsoft Project (MSP)

Job description

Role Overview

The Tendering Executive is responsible for preparing tender documents, BOQs, quantity take-offs, vendor coordination, and technical documentation to ensure accurate, compliant, and timely submission of bids. The role also supports contract documentation, project scheduling, and coordination with clients, vendors, and internal teams during the pre-contract stage.

Roles and Responsibilities

• Review tender documents, drawings, specifications, and BOQs.
• Prepare BOQs and perform quantity take-offs from project drawings.
• Analyze BOQs and obtain quotations from vendors and suppliers.
• Prepare and manage RFQs, RFIs, and technical documentation.
• Coordinate with clients and vendors for project-related information and quotations.
• Prepare comparative statements and support bid evaluation.
• Assist in preparing baseline schedules using Microsoft Project (MSP).
• Maintain tender, contract, and procurement-related documentation.
• Support project handover by providing tender-related information to execution teams.
• Ensure timely and compliant submission of tenders as per client requirements.

Qualifications

• Graduate in Civil Engineering / Interior Designing / Architecture
• 3–5 years of experience in Tendering, Estimation, or Pre-Contracts in the Design & Build/Construction industry.
• Prior experience working in Design and Build fit out industry

Preferred Skills

• BOQ Preparation & Quantity Take-Off
• Tender Documentation
• Vendor Coordination
• Microsoft Excel & MSP
• AutoCAD Drawing Reading
• Communication & Documentation
• Time Management and Attention to Detail

Industry and Projects

Industry: Architecture, Interior Design & Construction

Nature of Projects: Commercial, Hospitality