Tendering Manager

Kent Constructions; Ernakulam; On-site; INR 300,000 - 520,000; Full time

Job summary

Kent Constructions in India seeks an experienced Tender Executive to assist in preparing tenders, standard templates, and coordinating with internal teams to gather required information for bid submissions.

You will maintain vendor lists, ensure regulatory compliance, upload tender documents, track approvals, and generate status reports while collaborating with Finance and other departments to improve the bidding process.

Qualifications

• 2+ years of experience in tendering, preferably in the same or related industry.
• B.Tech/Civil qualification.
• Strong understanding of the tendering process and requirements.
• Excellent communication and negotiation skills.
• Detail-oriented with strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office and tendering software.

Responsibilities

• Assist in the preparation of tenders and standardized templates and paperwork.
• Coordinate with internal teams to gather information for bid preparation.
• Maintain a list of eligible vendors for upcoming bids.
• Compile inputs to create competitive bid documents.
• Check evaluations and assist in contract negotiations.
• Ensure compliance with regulations and requirements.
• Communicate with vendors during the tender process (NDAs, interest confirmations).
• Assemble and maintain procurement documents and track approvals.
• Maintain a database of tender documents and related information.
• Prepare status reports and projected timelines for tenders.
• Coordinate with Financial Services for evolving demands and prospects.
• Prepare & upload tender documents online and final submission including BOQ.
• Stay up-to-date with tendering regulations and industry trends.
• Collaborate with internal teams to improve the tendering process.

Skills

Communication skills

Negotiation skills

Detail oriented

Time management

Independent work

Team collaboration

Microsoft Office

Tendering software

Education

B.Tech/Civil

Tools

Microsoft Office

Tendering software

Job description

• Assist in the preparation of tenders and standardized tender templates and paperwork and coordinate with internal teams to gather necessary information for bid preparation.
• TENDERING AND ESTIMATION EXP COMPLULSORYEXP:2+ YEARS
• Maintain a list of eligible vendors, particularly for upcoming bids.
• Compilation of varied input to create a more competitive bid document
• Checking on evaluation and contract negotiation
• Ensure compliance with all relevant regulations and requirements.
• Communicate with vendors as needed during the tender process, such as non-disclosure agreements, confirmation of interest, etc.
• Assemble and maintain internal procurement documents about the tendering process, including tracking management approval for tendering and contracting actions.
• Maintain a comprehensive database of tender documents and related information following the completion of the tender.
• Prepare status reports and projected timelines for tenders regularly, as needed.
• Coordinate and communicate with Financial Services. In light of the company’s evolving and changing demands and prospects during this early stage.
• Prepare & upload the tender documents online & final submission of tender or bid including BOQ.
• Keep up-to-date with industry trends and changes in tendering regulations and requirements.
• Collaborate with internal teams to continually improve the tendering process.

Qualifications:

• 2+ years of experience in tendering, preferably in the same or related industry.
• B.Tech/Civil
• Strong understanding of the tendering process and relevant regulations and requirements.
• Excellent communication and negotiation skills.
• Detail-oriented with strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office and tendering software.