Tender & Government Empanelment Executive – GeM / E-Procurement

Jeena Sikho Lifecare Limited; Chandigarh; On-site; INR 457,000 - 547,000; Full time

Job summary

Jeena Sikho Lifecare Limited in Zirakpur is hiring a Government Empanelment & Documentation Executive to manage documentation, government registrations, empanelments, tenders and vendor registrations. The role requires coordinating with multiple departments and maintaining records of government applications and approvals.

The candidate will prepare accurate documentation, complete online submissions, track deadlines and ensure all filings are compliant and timely. Travel may be required.

Qualifications

• Graduate in any discipline with knowledge of government tendering and documentation.
• Experience in government/ institutional documentation and back-office docs.
• Working experience with GeM and other e-procurement portals is preferred.

Responsibilities

• Prepare documents for government empanelments, tenders and vendor registrations.
• Handle GeM registrations, portal submissions and document uploads.
• Maintain organized physical and digital records of submissions and approvals.
• Coordinate with HR, Finance, Legal, Operations to collect required documents.
• Track submission deadlines, statuses and renewals; ensure timely renewals.
• Prepare document checklists for tenders, empanelments and registrations.

Skills

GeM Portal

Vendor Registration

E-Procurement

Document Management

MS Excel

MS Word

Online Portal Handling

MIS Reporting

Written Communication

Education

Graduate in any discipline

Tools

GeM Portal

Job description

Job Title: Government Empanelment & Documentation Executive

Department: Government Business / Documentation

Location: Zirakpur (Travel will be there)

Employment Type: Full-Time

Working Days: 6 Days a Week

Budget :upto 45k (Experienced candidates with No salary bar)

Job Overview

We are looking for a detail-oriented Government Empanelment & Documentation Executive to manage documentation, government registrations, empanelments, tender submissions, and vendor registration processes.

The candidate will be responsible for preparing accurate documentation, completing online submissions, coordinating with internal departments, and maintaining proper records of government applications and approvals.

Key Responsibilities

• Prepare and compile documents required for government empanelments, tenders, and vendor registrations .
• Handle GeM registrations , online applications, portal submissions, and document uploads.
• Manage registrations on government and other e-procurement portals.
• Maintain company documents, certificates, declarations, affidavits, agreements, and statutory records.
• Review tender and empanelment requirements and eligibility criteria.
• Ensure all submissions are complete, accurate, and submitted within deadlines.
• Coordinate with HR, Finance, Legal, Operations, and other departments to collect required documents.
• Prepare document checklists for tenders, empanelments, and registrations.
• Track submission deadlines, clarification requests, application status, approvals, and renewals.
• Follow up on pending applications and coordinate with concerned departments/portal authorities.
• Maintain organised physical and digital records of all submissions, approvals, registrations, and renewals.
• Maintain an updated database/MIS of government empanelments and tender applications.
• Ensure timely renewal of registrations, certificates, and empanelments.
• Support the Government Business/BD team with documentation and proposal requirements.

Required Experience

• 3–5 years of relevant experience in:
• Government/Institutional Documentation
• Back-Office Documentation
• Working experience with GeM and other e-procurement portals will be preferred.

Educational Qualification

• Graduate in any discipline.
• Knowledge of government tendering and documentation processes will be an added advantage.

Required Skills

Government Empanelment | Tender Documentation | GeM Portal | Vendor Registration | E-Procurement | Document Management | MS Excel | MS Word | Online Portal Handling | MIS Reporting | Compliance Documentation | Written Communication

• Excellent attention to detail.
• Strong documentation and organisational skills.
• Good written and verbal communication.
• Ability to understand tender and empanelment requirements.
• Strong follow-up and coordination skills.
• Ability to manage multiple submissions and deadlines.
• Good knowledge of MS Office.
• Ability to maintain confidential company documents.

Key Performance Indicators

• Accuracy and completeness of submissions
• Timely completion of registrations and empanelments
• Number of successful applications/submissions
• Timely document collection from internal departments
• Proper maintenance of government documentation
• Timely tracking of renewals and application status