Tender Coordinator

Heaven Green Energy; Surat; On-site; INR 400,000 - 700,000; Full time

Benefits offered by this job

12 days trainings per year

Sport activity with colleagues

Attractive salary package

Job summary

Heaven Green Energy seeks a detail-oriented Tender Coordinator to support and manage tender documentation for our Solar EPC business. You will oversee the tendering process from reviewing requirements to compiling documents and coordinating with internal teams to ensure timely bids.

The role involves preparing, verifying, and maintaining technical, commercial, financial, and statutory documents, tracking deadlines, approvals, and portal activities, ensuring accuracy and compliance with

Qualifications

• Graduate in any discipline; commerce, business administration, or related field preferred.
• 0–3 years in tender coordination, documentation, or administrative support.
• Basic understanding of government and private tendering processes.
• Strong documentation, coordination, follow-up, and time-management skills.
• Excellent attention to detail and ability to manage multiple deadlines.

Responsibilities

• Prepare, compile, verify, and organize tender-related documents and supporting paperwork.
• Identify and review tender requirements, eligibility criteria, and submission guidelines.
• Manage online tender portal registrations, document uploads, and bid submissions.
• Assist in preparing comparative statements, tender summaries, and basic reports.
• Track tender results, technical and commercial bid status, and upcoming opportunities.

Education

Graduate in any discipline; commerce/business administration preferred

0–3 years of tender coordination experience

Attention to detail and time-management

Documentation and coordination skills

Tools

GeM Portal

CPPP Portal

e-procurement portals

Job description

We are looking for a detail-oriented, proactive, and well-organized Tender Coordinator to support and manage tender-related documentation and coordination activities within our Solar EPC business. The candidate will play a key role in ensuring the smooth execution of the tendering process, from reviewing tender requirements and compiling necessary documents to coordinating with internal departments and supporting timely bid submissions.

The role involves preparing, verifying, and maintaining technical, commercial, financial, and statutory documentation as per tender requirements. The candidate will be responsible for tracking tender deadlines, coordinating for necessary approvals and supporting documents, managing online tender portal activities, and ensuring that all submissions are accurate, complete, and compliant with the specified guidelines.

Tender Documentation and Management

MS Excel and Data Management

Administrative Work

Technical Expertise

Responsibilities

• Prepare, compile, verify, and organize tender-related documents and supporting paperwork
• Identify and review tender requirements, eligibility criteria, and submission guidelines
• Manage online tender portal registrations, document uploads, and bid submissions
• Assist in preparing comparative statements, tender summaries, and basic reports
• Track tender results, technical and commercial bid status, and upcoming opportunities

Must Have

• Graduate in any discipline; relevant qualifications in Commerce, Business Administration, or a related field are preferred
• 0–3 years of experience in tender coordination, tender documentation, back-office operations, or administrative support
• Basic understanding of government and private tendering processes
• Strong documentation, coordination, follow-up, and time-management skills
• Excellent attention to detail and the ability to manage multiple deadlines

Nice to have

• Experience in the solar EPC, renewable energy, electrical, infrastructure, or engineering industry
• Basic knowledge of EMD, tender fees, eligibility criteria, technical bids, and financial bids
• Familiarity with GeM, CPPP, state government e‑procurement portals
• Strong analytical skills

What's great in the job?

• Great team of smart people, in a friendly and open culture
• No waste of time in enterprise processes, real responsibilities and autonomy
• Expand your knowledge of various business industries
• Create content that will help our users on a daily basis
• Real responsibilities and challenges in a fast evolving company

Each employee has a chance to see the impact of his work.You can make a real contribution to the success of the company.
Several activities are often organized all over the year, such as weeklysports sessions, team building events, monthly drink, and much more

A full-time position
Attractive salary package.

Trainings

12 days / year, including
6 of your choice.

Sport Activity

Play any sport with colleagues,
the bill is covered.