Team Member - Accounts Payable

Aditya Birla Health Insurance Company Limited; Maharashtra; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Aditya Birla Health Insurance Company Limited is seeking a Finance professional to manage vendor payments, employee reimbursements, and fixed asset controls. The role emphasizes accurate GL coding, timely settlements, and strict adherence to internal controls and FDOA.

You will coordinate with multiple functions across locations, prepare monthly expense dashboards, and support audits. This position requires meticulous accounting discipline and the ability to implement automation to improve

Responsibilities

• Ensure posting of vendor invoices to the correct GL code and cost center on a daily basis
• Ensure invoice processors comply with defined SLA
• Respond to vendor/invoice queries in relation to payments on time
• Build internal controls to support compliance with ICFR and FDOA
• Prepare monthly dashboard to highlight team performance to Unit Head
• Handle internal and statutory audits for related areas
• Define standard SLAs with vendor payments
• Ensure compliance with Procurement policy and approval matrix
• Ensure smooth closure of Internal, Statutory & Tax Audits without material observations

Job description

Job Purpose

The purpose of the role is to ensure accurate accounting and payment of expenses to vendors and employees, ensure that the necessary policy compliance, intern control requirements and the inherent risks are appropriately addressed in all expense processing. The role also needs to take care of proper booking and control over fixed assets of the organization, necessary tax compliance in all the transaction processing and ensuring that all the related account balances for the area is appropriately reconciled.

Key Challenges for the role

• Processing and ensuring all payment is made for authorized goods and services only with proper approval,
• Processing timely payments processing for Vendor payouts, Utility payments,
• Petty cash management- Managing petty cash for all branches (approx. 60) & timely transfer of Petty cash disbursals across all the branches within TAT,
• Identify opportunities for improving the efficiency of the process.
• Resolving exceptions in a timely manner,
• Coordination with various function for clearing their outstanding queries
• Resolving escalations for all queries from vendors and Branches,
• Constant TAT management,
• Documentation for Internal control over financial reporting (ICFR),
• Physical verification of assets and matching with Books
• Meeting vendors / employee expectation on terms of timely payments and sharing of necessary details across different locations and geographies
• Strict control as per organizational FDOA to ensure no leakages
• Audit and other reporting requirements amidst intensive transaction processing environment

Vendor/Broker Invoice & Employee Reimbursement Processing

• Ensuring that posting of invoice as checker for vendor payments is done with accuracy in correct GL code and cost center on daily basis
• Ensuring that the processors of invoice comply with defined SLA
• Ensuring the queries desk responds to the queries raised in relation to the Invoices and vendor payment on time,
• Ensure that necessary controls are built in system to ensure compliance with Internal Control and FDOA to reduce manual dependence.
• Prepare Monthly dashboard to highlight the team performance to the Unit Head.
• Handling of internal and stat audit for the related areas
• Definition of standard SLAs with vendor payments
• Ensuring compliance with Procurement policy and approval matrix
• Ensuring smooth closure of Internal, Statutory & Tax Audits without any material observation and as per prescribed time limit.

Expense Provisioning & Analysis

• Ensuring that the internal functions are informed appropriately for sharing expenses provisions
• Necessary Expense analysis should be done on a monthly basis
• Expense tracking and publishing of functional expenses

Automation & Process Excellence

• Drive initiatives to automate payment workflows and reduce manual intervention.
• Implement process enhancements to improve vendor and employee experience.
• Establish and monitor internal controls to ensure compliance and efficiency in payment operations.
• Develop new control reports to track any exceptions.

Petty Cash Management

• Managing Petty cash for all branches.
• Ensuring branch should get the fund on time in compliance with internal control.
• Tracking of expenses on a monthly basis.

Monthly Expense Tracking

• Review of expense control reports and highlighting exceptions to management as per defined SLA.
• Track expenses across functions monthly.
• Highlight trends and anomalies for management review.
• Implementing quality controls to mitigate financial risk.

GL Code Reconciliations

Maintain financial hygiene through timely reconciliations. Ensuring all GL codes gets reconciled within agreed TAT and reporting of same.

Relationships

• Internal – All functions and employees – Daily – For Processing of Vendors invoices, clarifications related to taxes and invoices, system related development etc.
• External – Vendors and Auditors – Need based – Various reports Resolution of queries, Vendor reconciliation,

Organizational Relationships

Provide the structure for a level above and below the position for which this job description is written. Use position titles in the structured and indicate all the reports of the position.

Sign-off

SIGN-OFF: Provide the name of the Manager and the jobholder. Signature needed for the hard copy of the JD. Hard copy to be maintained in the organizational record.

Job Holder

Reports to – Manager

Name

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