Accounts Payable Executive

Safe Enterprises Retail Fixtures Limited; Navi Mumbai; On-site; INR 350,000 - 500,000; Full time

Job summary

Safe Enterprises Retail Fixtures Limited in Navi Mumbai, India, seeks a focused finance professional to handle day-to-day payment processing for vendors and business expenses. The role involves verifying details, preparing payment instructions, and coordinating approvals to keep cash flow healthy.

You will support accounts payable, vendor invoicing, and basic accounting tasks, including TDS/GST checks, ledger reconciliation, and payment tracking.

Qualifications

• Basic understanding of accounting and vendor payments.
• Good understanding of the payment processing cycle.
• Good working knowledge of MS Excel.
• Basic knowledge of TDS and GST.
• Ability to handle high-volume transactions.
• Good attention to detail, particularly while checking payment details and bank information.
• Good coordination and follow-up skills.
• Ability to work under tight payment timelines.
• Tally/ERP knowledge will be preferred.

Responsibilities

• Handle day-to-day payment processing for vendors and other business expenses.
• Receive and check payment requests along with necessary supporting documents and approvals.
• Verify basic payment details such as vendor name, invoice amount, bank details and approved amount.
• Prepare payment batches / payment instructions as per the company's process.
• Coordinate with the concerned teams for missing documents or approvals before processing payments.
• Track pending payments and ensure timely follow-up for release.
• Maintain a daily/weekly payment tracker.
• Coordinate with the accounts and management team for payment approvals.
• Ensure that duplicate or incorrect payment requests are identified before processing.
• Follow up with the relevant teams regarding urgent and overdue payments.
• Maintain proper records of processed and pending payments.
• Assist in resolving vendor queries relating to payment status.
• Assist in checking and recording vendor invoices.
• Assist with vendor ledger reconciliation wherever required.
• Follow up on outstanding and pending invoices.
• Assist in maintaining vendor ageing and outstanding-payables reports.
• Identify basic discrepancies between invoices, ledgers and payment records.
• Assist the accounts team in routine accounting activities related to vendor payments.
• Assist in checking TDS/GST-related deductions in payment requests.
• Coordinate with the accounts/tax team where clarification is required regarding TDS/GST.
• Provide payment-related documents and information for audit and reconciliation purposes.
• Maintain payment trackers and basic MIS related to payments.
• Provide regular updates on processed, pending and blocked payments.
• Coordinate with Procurement, Stores, Accounts and other departments for payment-related matters.
• Perform other routine finance activities as assigned by the reporting manager.

Skills

Payment processing

Vendor payments

Excel

TDS/GST knowledge

High-volume transactions

Attention to detail

Coordination

Follow-up

Tally/ERP

Tools

Tally/ERP

Job description

Role & responsibilities

Key Responsibilities

1. Payment Processing Primary Responsibility

Handle day-to-day payment processing for vendors and other business expenses.

Receive and check payment requests along with necessary supporting documents and approvals.

Verify basic payment details such as vendor name, invoice amount, bank details and approved amount.

Prepare payment batches / payment instructions as per the company's process.

Coordinate with the concerned teams for missing documents or approvals before processing payments.

Track pending payments and ensure timely follow-up for release.

Maintain a daily/weekly payment tracker.

Coordinate with the accounts and management team for payment approvals.

Ensure that duplicate or incorrect payment requests are identified before processing.

Follow up with the relevant teams regarding urgent and overdue payments.

Maintain proper records of processed and pending payments.

Assist in resolving vendor queries relating to payment status.

2. Accounts Payable Support

Assist in checking and recording vendor invoices.

Assist with vendor ledger reconciliation wherever required.

Follow up on outstanding and pending invoices.

Assist in maintaining vendor ageing and outstanding-payables reports.

Identify basic discrepancies between invoices, ledgers and payment records.

3. Basic Accounting & Compliance Support

Assist the accounts team in routine accounting activities related to vendor payments.

Assist in checking TDS/GST-related deductions in payment requests.

Coordinate with the accounts/tax team where clarification is required regarding TDS/GST.

Provide payment-related documents and information for audit and reconciliation purposes.

4. Reporting & Coordination

Maintain payment trackers and basic MIS related to payments.

Provide regular updates on processed, pending and blocked payments.

Coordinate with Procurement, Stores, Accounts and other departments for payment-related matters.

Perform other routine finance activities as assigned by the reporting manager.

Key Skills Required

Basic understanding of accounting and vendor payments.

Good understanding of the payment processing cycle.

Good working knowledge of MS Excel.

Basic knowledge of TDS and GST.

Ability to handle high-volume transactions.

Good attention to detail, particularly while checking payment details and bank information.

Good coordination and follow-up skills.

Ability to work under tight payment timelines.

Tally/ERP knowledge will be preferred.

What We Are Looking For

The ideal candidate should be strong in payment processing, follow-up and coordination, with sufficient accounting knowledge to identify basic issues in invoices and payment requests.

This is primarily an execution-oriented payment role and does not require independent ownership of finalisation, taxation, audit or financial reporting.