Team Lead - Freight (Accounts Payable)

PeopleStrong; Vadodara; On-site; INR 2,000,000 - 2,800,000; Full time

Job summary

PeopleStrong is seeking a Team Lead - Invoice Processing (Freight) in Vadodara, with 10-12 years in accounts payable and a CA Inter/MBA Finance background. You will lead the AP team, manage freight billing, and ensure compliance across processes.

You will drive vendor data quality, reports for management, and continuous improvement in controls and SOP adherence. Strong leadership is essential for high-performance delivery.

Qualifications

• CA Inter/MBA Finance qualified with 10-12 years in accounts payable.
• Experience in freight invoice processing and vendor payment cycles.
• Strong leadership and process improvement mindset.

Responsibilities

• Lead and develop the accounts payable team.
• Ensure statutory compliance and tax handling.
• Implement SOPs and delegation policies.
• Manage vendor master data and reporting.
• Oversee freight bill passing and reconciliations.

Skills

Accounts payable

Vendor management

Team leadership

Finance controls

Freight billing

Education

CA Inter

MBA Finance

Job description

Master of Business Admin

CERTIFICATION

Job Description

Job Title: Team Lead - Invoice Processing (Freight)

Work Experience: 10- 12 years

Qualification: CA Inter, MBA Finance

Job Purpose

Manage account payable operations which include vendor invoice processing, payment processing and other related activities for all plants

Key Result Areas

KRA (Accountabilities)

Supporting Actions

KRA1 People Development:

• Maintain congenial work culture by effective management of people to improve productivity, growth & motivation levels to institutionalize best organizing practices in the unit
• Set performance targets & KRAs and conduct performance assessment, training need identification of team members and communicate role clarity to each one
• Maintain discipline and grievance handling of the team
• Inculcate in team the group values/policies/ vision/ mission & objectives
• Motivate employees for stretch targets through team building and two-way communication
• Develop the team members for retention and provide the team with technical support on various issues
• Coordinate with HR team for monitoring the development

KRA2 Statutory compliances:

• Ensure timely and accurate compliance with various laws and explore and avail all incentives and tax benefits
• Ensure TDS/TCS certificates are received from vendors on timely basis
• Ensure compliance of legal provision & procedure of Income tax, Custom & GST across the assigned activities
• Ensure compliance of company law matters, SEBI Guidelines & other various Govt. Statutory provisions
• Implement SOPs to ensure Corporate Governance and regulatory compliances

KRA3 Compliance of SOPs & Delegation Manual:

• Review Standard Operating Procedures (SOP) to identify gaps in the process wrt to SOPs
• Ensure implementation of provisions specified in Business delegation manual
• Coordinate with other teams to ensure effective gap analysis & implementation of SOPs

KRA4 Vendor Management & Reporting:

• Create & maintain accurate vendor records and prepare reports for management
• Validate the vendor data for updating the vendor master data
• Review reports for Accounts payables such as Variance report, ageing report etc.
• Prepare adhoc reports related to accounts payable as required by management from time to time

KRA5 Freight Bill Passing:

• Timely bill passing and payments to vendors
• Ensure that freight invoices are accurately validated for any scanning errors and then recorded into accounting system within agreed turnaround times with approval by authorized staff
• Reviewing inward and outward freight invoice posting for deductions by verifying the lorry receipt copy, sales order, freight master and other supporting documents and reverse the documents as required
• Allocate the vendor bills among team as per priority and load balance
• Review the freight clearing, GR/IR clearing, vendor clearing, debit balance as required
• Review the collected data from unit F&A for provisions, prepaid entries
• Coordinate with concern unit team (Technical & Finance) for any discrepancy in Vendor bills and other details related to invoice processing
• Ensure balance confirmation of vendors are updated on timely basis and coordinate with vendor in case of any deviations during reconciliation