Assistant Manager - Vendor Accounting - Freight

Varun Beverages Limited; Gurugram District; On-site; INR 420,000 - 680,000; Full time

Job summary

Varun Beverages Limited is seeking a detail-oriented accounts professional to process vendor invoices and manage SAP freight module activities. You will prepare service entries, verify vouchers, and coordinate with plant officials for clarifications. Strong knowledge of SAP, ERP systems, and MS Office is required.

The role emphasizes accuracy, timely posting, and collaboration with plant accounting and HR teams to ensure compliance and smooth vendor payments.

Qualifications

• Bachelor's degree in accounting, finance, or a related field.
• 1 to 3 years of experience on Freight Module of SAP.
• Familiarity with basic accounting principles and processes is advantageous.

Responsibilities

• Process vendor invoices accurately and in line with company policies.
• Prepare SAP service entries after tax invoices are received.
• Verify service entry vouchers and approvals from designated signatories.

Skills

Attention to detail

Time management

Team collaboration

Education

Bachelor's degree in accounting/finance

Tools

SAP

ERP systems

MS Office (Excel)

Job description

Key Role & Responsibilities

• Perform the processing of vendor invoices, ensuring accuracy and adherence to company policies and procedures
• Prepare service entry in SAP after receiving tax invoice
• Verify service entry voucher and authorized signatory approval
• Verify invoices from the supporting documents provided by plant officials and coordinate with plant user departments in case of any clarifications
• Ensure invoices are parked and posted in SAP within defined timeline.
• Handling of vendor portal for processing of invoice
• Collaborate with plant accounting manager and commercial heads for approving exceptional invoices and resolving discrepancies
• Support payment processing activities, including verifying payment details and preparing payment batches
• Assist in reconciling vendor accounts and resolving any discrepancies or issues in a timely manner
• Coordinate with GL accounting team for provision entries to be posted in the ERP
• Maintain a tracker for statutory compliance related to ESI and PF for service bills. Share this tracker with the plant accounting manager and plant HR to ensure ongoing compliance.
• Coordinate with scanning officials for archiving of documents at plant
• Provide administrative support to the vendor accounting team, including data entry, and document management
• Collaborate with team members to achieve departmental goals and objective

Job specifications Experience

• 1 to 3 years of previous experience on Freight Module of SAP (applicable for freight team)
• Relevant previous experience in accounting or finance field
• Familiarity with basic accounting principles and processes is advantageous

Qualification

• Bachelor’s degree in accounting, Finance, or a related field

Certifications

• Professional certifications in the field of accounts, finance or P2P are preferable

Competence Behavioural

• Strong attention to detail and accuracy in performing tasks
• Excellent organizational and time management skills, with the ability to prioritize workload effectively
• Ability to work collaboratively in a team environment and communicate effectively with colleagues

Functional

• Proficiency in using Microsoft Office applications, particularly Excel and Word
• Basic understanding of accounting software and ERP systems is advantageous

Technical

• Ability to learn and adapt to new systems and processes quickly
• Basic knowledge of financial documents and terminology
• Familiarity with ERP systems (SAP) and vendor portal

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