Talent Acquisition Operations Specialist - HR

adani capital pvt ltd; Ahmedabad District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

adani capital pvt ltd is seeking an experienced TA Operations professional to lead HR responsibilities across BGV, PMHC, onboarding, and vendor management. You will drive governance, ensure compliance, and deliver efficient employee lifecycle processes while maintaining data privacy and audit readiness.

The role focuses on end-to-end onboarding, candidate experience, and building MIS dashboards to monitor metrics such as BGV TAT, PMHC completion, and joining speed.

Qualifications

• MBA/PGDM in HR or equivalent required.
• 10–15 years in HR Operations or related fields.
• 5+ years in BGV/onboarding/shared services in large organization/GCC environment.
• Experience with high-volume hiring preferred.
• Certifications in HR Operations or Compliance preferred.

Responsibilities

• Manage end-to-end BGV operations across business units; coordinate with empaneled vendors; monitor TAT, discrepancies, red flags, and approvals; ensure data privacy and audit readiness.
• Lead PMHC management for pre-employment medical examinations; coordinate with hospitals and health partners; track medical fitness reports and keep timelines.
• Oversee onboarding from offer to Day 1; ensure documentation, system updates, and induction coordination; drive automation and SLAs.
• Act as primary contact for stakeholders and vendors; governance reviews; negotiate service standards; monitor KPIs.
• Develop SOPs, controls, and documentation; drive automation and compliance with labor laws and data privacy; support audits.

Skills

BGV & onboarding

PMHC compliance

Vendor management

Stakeholder coordination

Process governance

HRMS/ATS

MIS reporting

Escalation management

Data privacy

Education

MBA / PGDM in HR

HR Ops/Compliance certs

Tools

HRMS/ATS

Onboarding platforms

Job description

TA Operations - HR Responsibilities

Key Responsibilities

1. Background Verification (BGV) Operations Manage end-to-end background verification processes for all new hires across business verticals. Coordinate with empaneled BGV vendors for timely initiation, tracking, escalation management, and closure. Ensure verification of education, employment, address, criminal checks, identity validation, and reference checks as per company policy. Monitor BGV turnaround time (TAT), discrepancies, red-flag cases, and exception approvals. Drive governance and compliance standards aligned with internal audit and legal requirements. Prepare periodic MIS dashboards and analytics on BGV status, aging, vendor performance, and risk indicators. Handle confidential and sensitive employee information with high integrity and data privacy compliance.
2. Pre-Medical Health Checkup (PMHC) Management Lead the operational management of pre-employment medical examinations for candidates. Coordinate with hospitals, diagnostic centers, and occupational health partners. Ensure medical appointments are scheduled within defined timelines for smooth onboarding. Monitor medical fitness reports, escalations, and special case handling in consultation with HR and medical teams. Maintain compliance with occupational health, safety, and company medical standards. Track PMHC completion metrics and improve candidate experience through process efficiency.
3. Onboarding Operations Manage end-to-end onboarding activities from offer acceptance to Day-1 joining. Ensure timely documentation, system updates, joining formalities, and induction coordination. Collaborate with HRBP, TA, IT, Admin, Payroll, Compliance, and Business stakeholders for seamless onboarding. Ensure all onboarding documentation complies with company policies and statutory requirements. Drive automation and process improvements in onboarding workflows and employee lifecycle management. Maintain onboarding SLAs and improve joining experience for new hires.
4. Stakeholder & Vendor Management Act as the primary point of contact for internal stakeholders and external service providers. Conduct regular governance reviews with BGV and medical vendors. Negotiate service standards, monitor vendor KPIs, and ensure operational efficiency. Partner with Talent Acquisition teams to support high-volume and critical hiring initiatives.
5. Process Excellence & Compliance Develop SOPs, operational controls, and process documentation. Drive continuous improvement initiatives, automation, and digitization of onboarding operations. Ensure compliance with labor laws, data privacy, information security, and audit requirements. Support internal and external audits related to onboarding, BGV, and medical compliance.

Key Skills & Competencies

• Strong knowledge of Background Verification and onboarding operations
• Expertise in pre-employment medical processes and compliance
• Vendor management and stakeholder coordination
• Process governance and operational excellence
• HRMS / ATS / onboarding platform knowledge
• Analytical and MIS reporting capabilities
• Strong communication and escalation management skills
• High attention to detail and confidentiality handling
• Ability to manage high-volume operations and tight timelines

Key Performance Indicators (KPIs)

• BGV completion TAT
• PMHC completion timelines
• Joining success rate
• Candidate onboarding experience score
• Vendor SLA adherence
• Compliance and audit closure rate
• Documentation accuracy and process efficiency

Preferred Attributes

• Ability to work in a fast-paced, matrix organization
• Strong problem-solving and operational leadership skills
• Process automation and transformation mindset
• High ownership and execution orientation

Qualifications

• Educational Qualification MBA / PGDM in Human Resources or equivalent
• Additional certifications in HR Operations / Compliance preferred
• Experience 10–15 years of experience in HR Operations, Talent Acquisition Operations, or Employee Lifecycle Management
• Minimum 5+ years managing BGV, onboarding, or shared services operations in a large organization/GCC environment
• Experience handling high-volume hiring operations preferred