Staffing Coordinator

UST; Bengaluru; On-site; INR 420,000 - 600,000; Full time

Job summary

UST is seeking a Staffing Coordinator with 3–5 years of recruitment coordination experience in Bengaluru. You will manage interview scheduling, candidate communications, and onboarding documentation to ensure a smooth onboarding process.

Responsibilities include offer letter preparation, background verification coordination, relocation cost estimation, and maintaining recruitment trackers while collaborating with recruiters and hiring managers in a fast-paced environment.

Qualifications

• 3–5 years of experience as a Staffing Coordinator or similar role.
• Strong communication and organizational skills.
• Ability to work quickly and accurately in a fast-paced environment.

Responsibilities

• Schedule interviews and coordinate candidate communications.
• Prepare offer letters and onboarding documents.
• Coordinate background verification and relocation cost estimation.
• Maintain recruitment trackers and data timely.

Skills

Staffing coordination

Communication skills

Proactive

Microsoft Excel

Interview coordination

Team collaboration

Relocation cost estimation

Onboarding documentation

Time management

Tools

Microsoft Excel

Job description

Who we are:

At UST, we help the world’s best organizations grow and succeed through transformation. Bringing together the right talent, tools, and ideas, we work with our client to co-create lasting change. Together, with over 30,000 employees in 30+ countries, we build for boundless impact—touching billions of lives in the process. Visit us at .

Role Description

UST is looking for an experienced Staffing Coordinator with 3–5 years of experience in recruitment/staffing coordination. The role involves interview scheduling, candidate communication, offer letter preparation, onboarding documentation, background verification, employee ID initiation, relocation cost estimation, and maintaining recruitment trackers.

Job Description

Required Skills

• 3 - 5 years of experience as a Staffing Coordinator or similar role.
• Good communication skills.
• Quick, proactive, and efficient in handling day-to-day tasks.
• Intermediate-level proficiency in Microsoft Excel.
• Fast learner with the ability to adapt quickly to new processes and tools.
• Candidates should preferably reside within 5-7 km of ITPL or have convenient metro connectivity, as cab transportation is not provided.
• Ability to work effectively in a fast-paced, high-pressure environment.
• Knowledge of staffing trends and best practices.
• Collaborate with recruiter & Hiring Managers to schedule interviews.
• Providing interview feedback to candidates.
• Preparation of cost estimation form for relocation candidates.
• Preparation of offer letter for selected candidates.
• Taking care of all documents related to joining of the candidates.
• Initiating Emp ID in the system and background verification
• Maintaining data timely in trackers.
• Outstanding organizational and time-management skills
• Excellent communication, interpersonal and leadership skills
• Ability to work in a team or individually as and when required.

What We Believe

We’re proud to embrace the same values that have shaped UST since the beginning. Since day one, we’ve been building enduring relationships and a culture of integrity. And today, it's those same values that are inspiring us to encourage innovation from everyone, to champion diversity and inclusion and to place people at the centre of everything we do.

Humility

We will listen, learn, be empathetic and help selflessly in our interactions with everyone.

Humanity

Through business, we will better the lives of those less fortunate than ourselves.

Integrity

We honour our commitments and act with responsibility in all our relationships.

Equal Employment Opportunity Statement

UST is an Equal Opportunity Employer. We believe that no one should be discriminated against because of their differences, such as age, disability, ethnicity, gender, gender identity and expression, religion, or sexual orientation.

All employment decisions shall be made without regard to age, race, creed, colour, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.

UST reserves the right to periodically redefine your roles and responsibilities based on the requirements of the organization and/or your performance.

• To support and promote the values of UST.
• Comply with all Company policies and procedures