Senior HR Executive

TechSpawn Solutions; Pune District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

TechspawnSolutions Pvt. Ltd. in Pune seeks a Senior HR Executive to manage day-to-day HR operations, recruitment, and compliance using GreytHR in an IT environment.

You will support HR policy implementation, payroll inputs, reporting, onboarding, vendor coordination, and employee lifecycle activities, collaborating with Directors and the HR team.

Qualifications

• Graduate or Postgraduate in HR/Management or related field.
• Around 5+ years of experience in HR operations/executive role, preferably in IT/technology companies.
• Working knowledge of GreytHR or similar HRMS (attendance, leaves, payroll inputs, documents).
• Understanding of basic Indian labour-laws and statutory compliance requirements (PF, ESIC, PT, etc.).

Responsibilities

• Manage day-to-day HR operations, recruitment, and compliance activities.
• Support payroll inputs, attendance, and HRMS data entry in GreytHR.
• Coordinate end-to-end recruitment and onboarding for IT and support roles.
• Prepare HR reports and MIS for management.
• Maintain employee lifecycle records and ensure policy compliance.
• Assist in vendor management and office administration as needed.

Skills

Attention to detail

Communication skills

Professional, employee-friendly

Confidential information handling

Education

Graduate or Postgraduate in HR/Management

Tools

GreytHR

Job description

≠JD for Sr HR Executive

Role overview

Job Title:Senior HR Executive
Company:TechspawnSolutions Pvt. Ltd.
Location:Pune, Maharashtra
Department:Human Resources
Reporting To: Directors

The Senior HR Executive will manage day-to-day HR operations, recruitment, and compliance activities, and support implementation of HR policies and processes using HRMS tools like GreytHRin an ITenvironment.

Key responsibilities

HR operations & HRMS (GreytHR)

• Maintain and update employee master data, attendance, leave, and basic payroll inputs inGreytHR
• Generate standard HR reports (attendance, leave, headcount) and share periodic MIS with the Senior HR Manager.
• Support implementation of HR workflows, document management, and employee self-service features inGreytHR.

Payroll Calculation & Management

• Conduct salary reconciliation and accuracy verification
• Analyze salary structure andprovidecompensation insights
• Calculate bonuses, incentives, and performance-based pay
• Review salary revisions for promotions and increments
• Prepare payroll reports and analytics for cost trends
• Coordinate with finance for reimbursements and advances
• Manage employee payroll queries

General Administration & Facility Management

• Manage office budget allocation and track expenditures
• Evaluate and negotiate vendor contracts for cost-effectiveness
• Conduct periodic vendor performance reviews
• Oversee office spaceutilizationand optimization
• Maintain office safety and compliance standards
• Manage office communications (phones, email, reception)
• Prepare maintenance checklists forcommon areas
• Coordinate office relocations or expansions
• Manage office inventory and supplies
• Process vendor invoices and billing

Recruitment & onboarding

• Coordinate end-to-end recruitment: sourcing, screening, scheduling interviews, feedback follow-up, and offer coordination for IT and support roles.
• Prepare and issue offer letters, appointment letters, and onboarding documents; ensure smooth joining and induction.
• Maintain candidate database and track recruitment status through HRMS/ATS orGreytHRRecruit where applicable

Employee lifecycle & engagement

• Handle documentation for confirmations, transfers, increments, and separations, including exit formalities and F&F coordination.
• Assistin planning and executing employee engagement activities, celebrations, and communication initiatives
• Support resolution of basic employee queries related to HR policies, attendance, and payroll.

Compliance & documentation (India specific)

• Assistin statutory compliance activities such as PF, ESIC, PT, Shops & Establishment, and maintenance of related registers and documents
• Maintainaccuraterecords of employee files, contracts, and policy acknowledgements for audit readiness
• Stay updated with basic changes inlabourlaws and elevate complex issues to Senior HR Manager or consultants

Performance & training support

• Coordinate performance appraisal cycles: data collation, reminders, and documentation of ratings and letters
• Assistin arranging internal and external trainings,maintaintraining attendance and feedback record

Required qualifications

• Graduate or Postgraduate inHR / Managementor related field.
• Around5+yearsof experience in HR operations/executive role, preferably in IT/technology companies
• Working knowledge ofGreytHRor similar HRMS (attendance, leaves, payroll inputs, documents)
• Understanding of basic Indianlaborlaws and statutory compliance requirements (PF, ESIC, PT, etc.)

Skills and competencies

• Strongattention to detailand documentation discipline
• Good communicationskills (email drafting, employee interaction, coordinationwith management).
• Proficiencyin MS Excel, Word, and HRMS tools for reports and data management
• Ability to handle confidential information with integrity andmaintaina professional, employee-friendly approach