Sr. Executive - Administration

Brigade Group; Chennai District; On-site; INR 350,000 - 650,000; Full time

Job summary

Brigade Group is seeking an organized Admin & HR coordinator for Chennai area to manage day-to-day office and site admin functions. You will coordinate with HO HR/Admin, handle procurement, housekeeping, security, and bill processing, while ensuring statutory compliance and timely MIS reporting.

You will supervise office assistance, support events, manage petty cash and asset records, and liaise with local authorities to ensure smooth project execution and sales operations.

Qualifications

• Administrative support skills for office branches and sites.
• Vendor coordination and procurement basics.
• Budgeting and asset management awareness.
• MIS reporting related to HR & Admin processes.
• Experience with HR & Admin billing workflows.
• Knowledge of safety and statutory compliance basics.

Responsibilities

• Day-to-day administration-related work / Support services at Branch, Project Office (both Engineering & Marketing offices).
• Coordinate with HO- HR and Admin and implement policy procedures at par with HO.
• Collect data, compile, procure, and distribute stationery, housekeeping, pantry, and PPE with Purchase Dept.
• Oversee housekeeping, pantry, and security at Project Site and Marketing Office.
• Process HR & Admin bills: receipt, verification, approvals, handover to HO Admin/Accounts, cheques to vendors.
• Handle petty cash: indenting, expenses with proper bills, accounting and replenishment.
• Prepare MIS reports of statutory compliance, HR & Admin in coordination with HO.
• Supervise deployment of Office Assistants for Bank, HO & other work.
• Budgeting and Asset Management: indenting, procurement, tagging, maintenance, inventory updates.
• Support events such as Brigade Sales Pitch, show case, Sports and Brigade Bash (Picnic) / Fest etc.
• Coordinate with Project in-charge, Vendors, HO/consultants for Labour Statutory related work.
• Coordinate with HO Functional Depts such as IT, HR & Admin, Accounts, Engineering for project support.
• Liaise with local authorities for smooth project execution / completion.
• Site rounds to ensure safety measures and avoid child labour as per policy.
• Coordinate for project launch activities and office inaugurations.
• Coordinate with inspections like OC/Fire, Labour dept., municipal authorities, electricity board.
• Ensure Labour Statutory compliance documents and reminders to contractors.
• Monitor site staff compliance with company rules and report violations.
• Track help desk tickets and ensure closure within SLA.
• Project visits as per HO schedule.
• Provide necessary support for emergency admin works.

Skills

Administration

Vendor coordination

Budgeting

MIS reporting

HR & Admin billing

Safety compliance

Job description

Roles & Responsibilities -

• Day-to-day administration-related work / Support services at Branch, Project Office (both Engineering & Marketing offices)
• Coordinate with HO- HR and Admin and implement the policy procedure at par with HO.
• Collection of data, compilation, procurement, and distribution of Stationery, Housekeeping, Pantry, and other materials such as PPE (with Purchase Dept) from different Departments.
• To oversee and optimize housekeeping, pantry, and security activities at the Project Site, including the Marketing Office.
• Day to day processing of HR & Admin bills: on time Receipt of bills, verification, approvals, handing over to HO Admin/ Accounts , cheques collection & issuing to vendors.
• Petty Cash: Indenting, expenses with proper support of bills, accounting and timely replenishment.
• To prepare MIS Reports of Statutory compliance, HR & Admin in co-ordination with persons concerned in HO.
• To supervise / coordinate the deployment / movement of Office Assistants on day to day basis for Bank, HO & other work.
• Budgeting and Asset Management (Indenting, procuring, Tagging, Maintenance, & updating in inventory application on real time basis)
• Support for Events such as Brigade Sales Pitch, show case, Sports and Brigade Bash (Picnic) / Fest etc.,
• To coordinate with Project i/c , Vendors, HO / consultant for Labour Statutory related work.
• To Coordinate with HO Functional Depts such as IT, HR & Admin, Accounts, Engineering etc., for required support in terms of Project execution / Sales & Marketing operations
• To liaise with local authorities (Corporator, Police /Fire Depts etc.,) for smooth & hindrance-free project execution / completion.
• Site rounds, checking for safety measures like: not to deploy child labour (below 18 years), aged persons who are not able to work, to check whether the workers are working with safety equipment.
• Coordination for project launch like Bhoomi Pooja, new office setup, New office Pooja/inauguration, Marketing & Sales event, project handing over/inauguration function arrangements, staff birthday celebrations, Fests etc.,
• Coordination & support for site team during inspections like OC/Fire inspections, Labour dept., Local municipal authority, Electricity board or other govt. dept site inspection etc.
• Checking & following up with contractors to keep necessary Labour Statutory compliance documents like WCP, CLA, BOCW, Beneficiary cards, ESI, PF, etc. and also reminding them for timely compliance.
• Monitoring site staffs to follow company rules & regulations, any violations/irresponsible activities will be informed to HR & Admin Head & to Project Head.
• Effectively track the help desk ticket and ensure it is closed within the SLA period.
• Project visits as per the given schedule by HO.
• For any emergency works related to the Admin dept. attending & providing necessary support for smooth work completion.