Lead Site Construction Administration

Apraava Renewable Energy; Mumbai; On-site; INR 800,000 - 1,100,000; Full time

Job summary

Apraava Renewable Energy seeks an experienced Site Admin professional to manage daily office operations at the Mumbai site. You will oversee site office setup, guest house facilities, transport arrangements, and vendor coordination to ensure smooth project execution.

The role requires 5–7 years in a similar admin capacity, graduate education, and strong knowledge of statutory and labor compliance for site environments, with effective people management and clear communication skills.

Qualifications

• Educational background: Graduate.
• Functional skills in HR & Admin operations, site processes, and compliance.
• Experience in managing people and coordinating with internal/external teams, with good communication.

Responsibilities

• Overseeing daily office operations
• Setting up and maintaining site office & guest house
• Setting up and maintaining requisite transport arrangements at site
• Local purchases of housekeeping and stationery items
• Managing administrative staff
• Site-imprest management and voucher management
• Developing/ implementing site admin related policies
• Ensuring efficient administrative support for site activities
• Printing of stationery
• Coordination with vehicle vendors and drivers; verifying vehicle logs and supporting invoice processing
• Coordinating with other functions for smooth site admin activities
• Ensuring statutory compliance related to admin
• Ensuring all logistical needs are met to facilitate smooth project execution
• Implement and maintain consistent administrative systems for onboarding, timekeeping, records management, and general office flow
• Ensure timely payment of all admins related contracts
• Gram Panchayat and NA tax follow up and payment
• Coordination with Tahasildar or ZP
• CSR oversight coordination with HO CSR/ NGOs
• Annual medical check up of site employees
• Invoice processing
• Security oversight
• Other miscellaneous tasks as required

Skills

Operations HR Admin

Statutory compliance

Labor compliance

People management

Communication skills

Education

Graduate

Job description

PRINCIPAL ACCOUNTABILITIES

Accountabilities Major Activities Administrative support

• Overseeing daily office operations
• Setting up and maintaining site office & guest house
• Setting up and maintaining requisite transport arrangement at site
• Local purchases of housekeeping and stationery items
• Managing administrative staff
• Site-imprest management and voucher management
• Developing/ Implementing Site Admin related Policies
• Ensuring efficient administrative support for site activities
• Printing of stationery
• Coordination with vehicle vendors, drivers. Verifying vehicle log sheets. Maintaining and verifying all support required for invoice processing.
• Coordinating with other functions for smooth site admin activities
• Ensuring Statutory compliance related to admin
• Ensure all logistical needs are met to facilitate smooth project execution
• Implement and maintain consistent administrative systems for onboarding, timekeeping (timesheets), records management, and general office flow.
• Ensure timely payment of all admins related contracts
• Gram Panchayat and NA tax follow up and payment
• Coordination with Tahasildar or ZP
• CSR oversight coordination with HO CSR/ NGOs
• Annual medical check up of site employees
• Invoice processing
• Security oversight
• Other miscellaneous jobs as and when they are required to be done from time to time

Statutory Compliance

INTERACTIONS

Internal Clients

Roles you need to interact with inside the organization to enable success in your day-to-day work

Site employees, Project Planning & Control Team, IT, Commercial, Finance, CSR, HR/ Admin at Apraava HO

External Clients

CSR Partners, O&M Contractors, Vendors

Government Authorities/Panchayats/Police Compliance with laws

SKILLS AND KNOWLEDGE

Educational Qualifications

• Mandatory Qualification: Graduate

Functional Skills

• Understanding of operations / key processes of HR & Admin
• Understanding of statutory compliance, labor compliance for sites
• People management and interpersonal skills
• Communication skills

Relevant and total years of Experience

Having total 5 to 7 years of experience in a similar role