Sr. Executive

KSB Limited; Pimpri; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

KSB Limited is seeking a Project Coordinator in Pimpri, Maharashtra to act as a single point of contact for customers and vendors, manage contracts, and ensure on-time project delivery. The role involves creating schedules, coordinating with multiple departments, and expediting approvals with customers and consultants.

The position requires coordinating with procurement, RAC, and engineering teams to maintain the project timeline and address scope and technical requirements.

Responsibilities

• Act as single point contact for customers and vendors/internal departments.
• Review contracts for orders periodically to ensure orders are on track.
• Prepare project schedules in MS Project/Excel and progress reports for customers.
• Coordinate with Purchase/Planning for timely placement of raw materials and bought outs.
• Coordinate with RAC team on scope, specs, and compliance of order requirements.
• Ensure timely submission and approval of documents.
• Coordinate with procurement/vendors on documents and technical matters.
• Ensure manufacturing clearances for bought equipment to maintain delivery schedule.
• Track cash flow of orders and ensure advances/receipts are timely.
• Coordinate with concerned dept for timely submission of progress reports.
• Coordinate with engineers and clients/consultants to resolve scope/tech requirements.
• Organize and attend meetings with customers/clients/consultants/vendors to expedite approvals and advances.
• Review project progress regularly to ensure schedule adherence.
• Provide management with project progress updates and potential risks.
• Coordinate to redress issues across PM&PS, RAC, Order Engineering and manufacturing.
• Communicate and coordinate with other KSB offices for smooth project execution.
• Arrange customer visits post-order for kick-off and clarifications meetings

Job description

• 1. To act as a single point contact for customer and vendors / internal departments.
• 2. To conduct contract review for orders received on a periodic basis ensuring that the order is on track.
• 3. To prepare project schedule in MS Project / Excel (as applicable) and progress reports for customers Information and records.
• 4. To co-ordinate with Purchase / Planning dept. for timely placement of orders for raw materials and bought outs Items.
• 5. To coordinate with RAC team regarding scope & specifications and compliance of all order requirements.
• 6. To ensure timely submission of documents and their approval.
• 7. To coordinate with procurement / vendors for documents and technical matters.
• 8. To ensure that manufacturing clearances for bought equipment are provided on time to maintain delivery schedule.
• 9. To track cash flow of order and ensure claims and receipts of advances and other payments on time.
• 10. Coordinate with concerned dept. and timely submission of progress reports.
• 11. Coordination with concerned dept / engineer and client / consultant to resolve issues regarding scope, technical requirements, specification compliance etc.
• 12. Organising and attending meeting with customer / client / consultant / vendors to expedite approvals, advances and / or any other requirements to maintain pump / project schedule.
• 13. To review regularly the project progress and ensure the project is on schedule.
• 14. To provide and appraise the management of project progress and inform anticipated problems and risks (if any) in advance.
• 15. Co-ordinate for redressal of issues related to various internal departments like PM&PS, RAC, Order Engineering and manufacturing to ensure smooth progress of project.
• 16. Communication and co-ordination with other KSB offices (as applicable) for smooth execution of the project.
• 17. Customer visits post order for Kick-off and clarifications meetings and expediting approvals.

This profile requires domestic travelling for approximately 20% of the time. KSB is a leading supplier of pumps, valves and related service. Our reliable, high-efficiency products are used in applications wherever fluids need to be transported or shut off, covering everything from building services, industry and water transport to waste water treatment, power plant processes and mining. Founded in 1871 in Frankenthal, Germany, the company has a presence on all continents with its own sales and marketing organisations and manufacturing acilities. Around the globe, more than 190 service centres and around 3,500 service specialists are on hand to provide local inspection, servicing, maintenance and repair services under the KSB SupremeServ brand. Innovative technology that is the fruit of KSB’s research and development activities forms the basis for the company’s success. At KSB, we recognise that it is people who actually make the difference – the people we employ and the people we serve. This is why we are committed to equal rights and treatment worldwide and never lose sight of the aspects ecology and sustainability when manufacturing our products.

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