Sr Executive

Nitika Pharmaceutical Specialities Pvt. Ltd; Nagpur District; Sur place; INR 2 500 000 - 4 000 000; Plein temps

Résumé du poste

Nikita Pharmaceutical Specialities Pvt. Ltd in Nagpur seeks a Purchase Executive/Manager for CAPEX procurement in pharmaceutical manufacturing.

The role covers end-to-end sourcing of CAPEX equipment, project materials, and engineering items, ensuring cost, quality, and timely delivery in line with approved specs. You will evaluate vendors, prepare CSQ and CAPEX cost controls, negotiate terms, and coordinate with Engineering, Projects, QA and Finance to keep projects on schedule.

Qualifications

• Strong knowledge of CAPEX procurement.
• Knowledge of pharmaceutical manufacturing equipment.
• Ability to read and understand BOQ, URS, GA drawings and technical specifications.
• Cost analysis and market-rate benchmarking.
• Technical & commercial comparison.
• Knowledge of pumps, tanks, reactors, machinery, utilities and engineering equipment.

Responsabilités

• Handle end-to-end CAPEX procurement from RFQ to final delivery.
• Procure pharmaceutical manufacturing equipment such as reactors, pumps, HVAC, stability chambers, BOD incubators, tablet compression machines, utility equipment, electrical panels and equipment.
• Evaluate vendor capability, manufacturing capacity, and service support; negotiate price, payment terms, delivery, warranty and AMC; maintain vendor database.
• Prepare Technical & Commercial Comparative Statements (CSQ) and ensure like-for-like quotations.
• Coordinate with Engineering, Projects, QA, Production and other departments for technical evaluation and BOQ/URS compliance.
• Maintain Vendor Performance Rating and track PO delivery schedules; ensure complete documentation.
• Track long-lead items and ensure timely ordering; monitor change-control requests and price escalation; ensure proper technical justification.
• Prepare and release POs with approved specs, scope, price, GST, delivery, warranty, and documentation requirements.

Connaissances

CAPEX procurement

BOQ/URS/GA drawings

Cost analysis & benchmarking

Excel/ERP/Procurement software

Coordination with Eng/Projects/QA/Fin

Analytical thinking

Formation

B.E./B.Tech – Mechanical / Production / Industrial Engineering

MBA/PG Diploma in Supply Chain / Procurement

Outils

ERP software

MS Office

Description du poste

Nitika Pharmaceutical Specialities Pvt. Ltd | Full time

Job Description – Purchase Executive / Manager – CAPEX Procurement

Position

Department

Purchase / Procurement

Pharmaceutical Manufacturing

Location

Nagpur / Butibori

Reporting To

Head – Purchase / Procurement Head

1. Job Purpose

To manage end-to-end procurement of CAPEX materials, machinery, equipment, utilities, engineering items and project-related requirements for pharmaceutical manufacturing facilities, ensuring optimum cost, quality, timely delivery and compliance with approved specifications and company procedures.

2. Key Responsibilities

A. CAPEX Procurement

Handle complete procurement of CAPEX equipment and project materials from RFQ to final delivery.

Procure pharmaceutical manufacturing equipment such as:

Reactors

Pumps

HVAC equipment

Stability chambers

BOD incubators

Tablet compression machines

Utility equipment

Electrical panels and equipment

SS/HDPE/PP/FRP equipment

Piping, valves and engineering materials.

Purchase MS, SS304, SS316/316L, HDPE, PP, FRP and other engineering materials as per approved specifications.

Understand BOQ, URS, technical specifications, GA drawings and vendor offers before floating RFQs.

Identify and develop reliable manufacturers and suppliers for CAPEX requirements.

Maintain an updated approved / qualified vendor database .

Obtain quotations from multiple vendors and ensure competitive bidding.

Evaluate vendor capability, manufacturing capacity, previous pharma references and service support.

Negotiate:

Price

Payment terms

Delivery

Warranty

AMC

Documentation.

C. Technical & Commercial Evaluation

Prepare Technical & Commercial Comparative Statements (CSQ) .

Compare quotations on a like-for-like basis .

Identify deviations, exclusions, optional items and hidden costs in vendor quotations.

Coordinate with Engineering, Projects, QA, Production and other departments for technical evaluation.

Identify cases where vendors have proposed non-BOQ / higher-cost alternatives and challenge them where technically acceptable alternatives already exist.

Verify:

Material of construction

Thickness

Capacity

Dimensions

Motor rating

Make

Design pressure

Design temperature

Utility requirements

Performance parameters

Testing requirements.

D. Cost Control & Negotiation

Establish market-rate benchmarks for CAPEX materials and equipment.

Conduct price negotiations with vendors and achieve maximum cost savings.

Compare current vendor rates with:

Market rates

Approved BOQ rates

Budgeted CAPEX values.

Prepare cost-saving and negotiation reports .

Identify opportunities for:

Rate reduction

Payment-term improvement

Bulk procurement.

E. Project Procurement

Prepare procurement schedules based on project requirements.

Track long-lead items and ensure timely ordering.

Coordinate with Project/Engineering teams regarding:

URS

RFQ

Technical clarifications

Drawing approval

PO release

Manufacturing

FAT

Dispatch

SAT

Closely monitor critical project equipment to avoid project delays.

F. Change Control & Variation Management

Review vendor change-control requests, variation statements and price escalation claims .

Verify whether the claimed change is actually outside the original PO/BOQ scope.

Recalculate:

Weight increase

Rate impact

Fabrication charges

Additional accessories.

Challenge unsupported additional-cost claims.

Ensure no commercial amendment is approved without proper technical justification and management approval.

G. Purchase Order Management

Prepare and release purchase orders after final approval.

Ensure PO contains:

Approved technical specification

Scope of supply

Price

GST

Payment terms

Delivery period

Warranty

Inspection/FAT requirements

Documentation requirements.

Track PO commitments and vendor delivery schedules.

Coordinate amendments wherever technically or commercially required.

H. Quality & Documentation

Ensure required documentation is obtained from vendors, including where applicable:

GA drawings

Manufacturing drawings

BOM

Material Test Certificates

Test certificates

Inspection reports

FAT protocols/reports

IQ/OQ/PQ documents

DQ documents

Welding certificates

MOC certificates

Operation & Maintenance manuals

Warranty certificates

Spare-parts lists.

Quality

Cost

Delivery

Documentation

Technical compliance

Maintain a Vendor Performance Rating and recommend corrective action or replacement where required.

3. Key KPIs

KPI

Measurement

CAPEX Cost Saving
Actual saving vs budget / quoted price

Purchase Price Variance
PO rate vs benchmark/previous rate

RFQ Coverage
Minimum 3 competitive quotations wherever practical

On-Time Delivery
% CAPEX orders delivered within committed date

Vendor Development
Number of qualified alternate vendors developed

Payment-Term Improvement
Improvement from advance to PDC/credit terms

Change-Control Saving
Amount prevented/reduced against vendor claims

Technical Compliance
% orders meeting approved specification

CSQ Accuracy
Technical & commercial deviations correctly identified

Project Procurement Completion
Procurement completed as per project schedule

Emergency Purchase
Reduction in emergency / last-minute procurement

Documentation Compliance
% orders with complete required documentation

4. Required Skills

Strong knowledge of CAPEX procurement

Knowledge of pharmaceutical manufacturing equipment

Ability to read and understand BOQ, URS, GA drawings and technical specifications

Cost analysis and market-rate benchmarking

Technical & commercial comparison

Knowledge of MS/SS/HDPE/PP/FRP materials

Knowledge of pumps, tanks, reactors, machinery, utilities and engineering equipment

Excel / ERP / procurement software proficiency

Strong coordination with Engineering, Projects, QA and Finance.

5. Preferred Experience

Experience: 5–10 years in Purchase/Procurement, preferably in:

Pharmaceutical manufacturing

API / formulation plants

Chemical manufacturing

Pharma CAPEX procurement.

Experience in greenfield/brownfield pharmaceutical projects will be preferred.

6. Educational Qualification

Preferred:

B.E./B.Tech – Mechanical / Production / Industrial Engineering

Diploma in Mechanical Engineering with strong CAPEX procurement experience

MBA/PG Diploma in Supply Chain / Procurement will be an advantage.

7. Core Competencies

Analytical thinking

Decision making

Project coordination

Problem solving

Requirements

Strong knowledge of CAPEX procurement

Knowledge of pharmaceutical manufacturing equipment

Ability to read and understand BOQ, URS, GA drawings and technical specifications

Cost analysis and market-rate benchmarking

Technical & commercial comparison

Knowledge of MS/SS/HDPE/PP/FRP materials

Knowledge of pumps, tanks, reactors, machinery, utilities and engineering equipment

Excel / ERP / procurement software proficiency

Strong coordination with Engineering, Projects, QA and Finance.