Executive - Purchase

Mars Therapeutics; Hyderabad; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Mars Therapeutics seeks a detail-oriented Executive - Purchase to support daily procurement for its pharmaceutical manufacturing facility. You will handle vendor communications, quotations, PO processing, and interdepartmental coordination to ensure timely material availability.

The role requires strong Excel skills, ERP/SAP familiarity, and the ability to manage multiple purchase orders while maintaining accurate documentation.

Qualifications

• Bachelors or diploma in Pharmacy, Chemistry, Commerce, or related field.
• Approximately 14 years of purchasing experience preferred.
• Freshers with strong communication and Excel skills may be considered for junior positions.

Responsibilities

• Receive purchase requisitions from Production, Stores, QA/QC, Engineering, Administration, and other departments.
• Obtain quotations from approved vendors and prepare comparative statements.
• Prepare and process purchase orders after obtaining the required approvals.
• Follow up with suppliers to ensure timely delivery of materials.
• Maintain accurate purchasing records and documentation.
• Enter purchase-related data into ERP/SAP and maintain SOP-compliant records.
• Coordinate with multiple departments to ensure material requirements are met.

Skills

Vendor communication

Excel skills

Coordination

Documentation

Education

Bachelor's degree or diploma in related field

Tools

MS Excel

ERP/SAP

Job description

Job Title: Executive - Purchase

Department: Purchase / Procurement

Industry: Pharmaceutical Manufacturing

Reports To: Purchase Manager

Experience: 14 years in pharmaceutical purchasing preferred

Job Summary

We are seeking a detail-oriented and organized Purchase Executive to support daily procurement operations for our pharmaceutical manufacturing facility. The candidate will handle vendor communication, quotation collection, purchase order processing, material follow-ups, procurement documentation, and coordination with internal departments to ensure timely availability of materials.

Key Responsibilities

1. Daily Purchasing Activities

• Receive purchase requisitions from Production, Stores, QA/QC, Engineering, Administration, and other departments.
• Obtain quotations from approved vendors and prepare comparative statements.
• Prepare and process purchase orders after obtaining the required approvals.
• Follow up with suppliers to ensure timely delivery of ordered materials.
• Maintain accurate purchasing records and documentation.

2. Vendor Coordination

• Communicate with suppliers regarding prices, availability, delivery schedules, and payment terms.
• Identify potential suppliers and collect quotations for new materials.
• Coordinate with the Purchase Manager for vendor negotiations and commercial approvals.
• Maintain an updated vendor database and supplier contact list.

3. Pharmaceutical Material Procurement

• Assist in purchasing APIs, excipients, chemicals, solvents, packaging materials, labels, cartons, and other production-related materials.
• Coordinate with QA/QC and Stores to ensure that materials are sourced from approved suppliers and meet specified requirements.
• Follow up on COAs, specifications, SDS/MSDS, and other required supplier documents.
• Support procurement activities for creams, ointments, gels, lotions, tablets, capsules, sachets, and other formulations.

4. Order and Delivery Follow-up

• Track open purchase orders and maintain pending-order reports.
• Coordinate with suppliers, transporters, and Stores regarding dispatch and receipt of materials.
• Inform the Purchase Manager about delays, shortages, price changes, or supply issues.
• Assist in resolving discrepancies in quantity, documentation, or delivery.

5. Documentation and ERP

• Maintain purchase requisitions, purchase orders, quotations, comparative statements, and supplier records.
• Enter purchase-related data accurately into ERP/SAP or other company systems.
• Maintain records according to company SOPs and document-control requirements.
• Prepare daily, weekly, and monthly procurement reports.

6. Interdepartmental Coordination

• Coordinate with Production Planning, Stores, QA/QC, Finance, and Accounts for material requirements and purchase-related issues.
• Follow up on invoice discrepancies, delivery challans, and other relevant documents.
• Assist in monitoring stock levels and identifying materials requiring replenishment.

Qualifications

• Bachelor's degree or diploma in Pharmacy, Chemistry, Commerce, Business Administration, Supply Chain Management, or a related field.
• 14 years of relevant purchasing experience preferred.
• Freshers with strong communication and Excel skills may be considered for junior positions.

Required Skills

• Good communication and vendor-follow-up skills.
• Working knowledge of MS Excel, Word, and email correspondence.
• Familiarity with ERP/SAP systems is preferred.
• Strong coordination, organization, and documentation skills.
• Attention to detail and ability to manage multiple purchase orders.

Key Performance Indicators (KPIs)

• Timely processing of purchase orders.
• On-time supplier delivery follow-up.
• Accuracy of purchase documentation and ERP entries.
• Timely collection of quotations and comparative statements.
• Reduction in pending purchase orders.
• Compliance with approved vendor and purchasing procedures.

Preferred Candidate

A responsible and systematic professional who can manage routine purchasing activities efficiently, maintain good supplier relationships, and coordinate with internal departments to ensure uninterrupted production.