Specialist - Warehouse Management

Excelsis Group; Pune District; On-site; INR 450,000 - 650,000; Full time

Job summary

Excelsis Group in Pune district, Maharashtra, seeks a Warehouse Operations professional to manage end-to-end warehouse activities, including receipt, storage, movement, and dispatch of materials. You will coordinate with QA/QC for inspections, maintain traceability, and ensure ERP-record accuracy.

The role emphasizes inventory availability, stock reconciliation, and compliance with 5S and safety standards. Strong collaboration with Procurement, Planning, and Production is required.

Qualifications

• Experience in warehouse operations within manufacturing facilities.
• Knowledge of inventory control and ERP transactions.
• Ability to coordinate with QA/QC and procurement teams.

Responsibilities

• Oversee receipt, inspection, storage, and movements of materials.
• Maintain accurate bin locations and stock records in ERP.
• Coordinate with QA/QC for inspection and release of incoming materials.
• Manage finished goods dispatch planning and documentation.
• Support cycle counts and periodic stock verification.
• Prepare reports on stock position and discrepancies.

Skills

Warehouse Operations

Inventory Management

ERP

MS Excel

Binning Storage

Stock Reconciliation

Cycle Counting

Material Traceability

5S Safety

Material Handling

Communication Coordination

Problem Solving

Tools

ERP

MS Excel

Job description

1. Warehouse Operations, Receiving Material Handling

• Manage end-to-end warehouse activities including receipt, identification, inspection coordination, storage, put-away, issue, return, transfer, and movement of materials
• Receive materials against Purchase Orders, Delivery Challans, Goods Receipt Notes, and internal transfer documents, verifying part number, description, quantity, condition, and supporting documentation
• Coordinate with QA/QC for inspection, release, quarantine, or rejection of incoming materials and ensure appropriate segregation and identification
• Maintain correct bin locations and ensure materials are properly labelled, stored, and traceable
• Coordinate material movement between receiving, storage, production, testing, maintenance, projects, and dispatch areas

2. Inventory Control Material Availability

• Maintain accurate inventory of raw materials, consumables, compressor parts, spares, project materials, accessories, and finished goods
• Ensure accurate identification, coding, location, and traceability of critical and high-value materials
• Monitor stock levels and highlight shortages, excess inventory, slow-moving, obsolete, damaged, and dead stock
• Issue materials to Production, Maintenance, Testing, Projects, and other functions against approved requisitions and priorities
• Manage material returns, surplus, rejected, and damaged materials and ensure appropriate physical and system records
• Coordinate with Procurement, Planning, Production, Projects, and Dispatch to ensure timely material availability

3. ERP, Stock Records Inventory Reconciliation

• Ensure all warehouse transactions, including receipts, issues, returns, transfers, adjustments, and dispatches, are accurately and promptly recorded in the ERP
• Maintain accurate bin records, stock cards, inventory documentation, and other warehouse records as applicable
• Conduct periodic cycle counts and physical stock verification
• Reconcile physical inventory with ERP records and investigate shortages, excesses, transaction errors, and location mismatches
• Escalate material and inventory discrepancies and ensure appropriate corrective actions are documented
• Support annual physical inventory counts, internal audits, external audits, and statutory stock verification

4. Finished Goods Dispatch Management

• Coordinate with Production, QA/QC, Planning, and Dispatch to ensure finished goods are available as per dispatch requirements
• Verify quantity, identification, condition, accessories, and documentation before staging finished goods for dispatch
• Ensure finished goods and project materials are correctly labelled, protected, segregated, and staged
• Ensure all finished goods and dispatch-related material movements are accurately recorded in the ERP and supporting documents

5. Warehouse Safety, 5S Storage Standards

• Maintain warehouse areas in accordance with 5S, housekeeping, safety, and storage standards
• Ensure safe and efficient use of racks, bins, pallets, lifting equipment, and other material-handling equipment
• Maintain appropriate stacking, segregation, labelling, and storage practices
• Monitor and report damaged packaging, leaks, unsafe conditions, fire hazards, pest issues, and other warehouse risks
• Ensure compliance with PPE, fire safety, emergency response, and applicable warehouse safety procedures

6. Reporting, Coordination Continuous Improvement

• Prepare daily and periodic reports covering stock position, receipts, issues, material shortages, discrepancies, ageing, and other warehouse exceptions
• Provide timely updates to management on material availability, inventory risks, and warehouse issues requiring attention
• Coordinate with Procurement, Planning, Production, QA/QC, Projects, Maintenance, Finance, and Dispatch on material and inventory-related matters
• Identify opportunities to improve warehouse layout, storage utilization, material flow, inventory accuracy, and handling efficiency
• Support implementation and improvement of warehouse procedures, controls, work instructions, and inventory management practices
• Drive corrective actions for recurring warehouse discrepancies, material losses, damage, and process gaps

Key Skills

• Warehouse Operations
• Inventory Management
• ERP
• MS Excel
• Binning Storage
• Stock Reconciliation
• Cycle Counting
• Material Traceability
• 5S Safety
• Material Handling
• Communication Coordination
• Problem Solving
• Experience working in manufacturing units, CNG compressor/equipment manufacturing, industrial equipment, engineering, heavy engineering, or similar industrial warehousing environments
• Exposure to mechanical components, bought-out parts, spares, project materials, and Indian industrial warehouse practices is preferred

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.