Specialist - Administration

Protiviti India Member Firm; New Delhi; On-site; INR 350,000 - 550,000; Full time

Job summary

Protiviti India Member Firm in New Delhi is seeking a Specialist - Administration to oversee office operations, travel arrangements, vendor relations, and event coordination. This role supports the Director and expatriates, ensuring administrative tasks run smoothly and securely.

The ideal candidate has 4–7 years of administrative experience, strong MS Office skills, and a proactive, detail‑oriented approach.

Qualifications

• 4–7 years of administrative experience supporting executive level management in a corporate environment.
• Strong communication skills and proactive, detail-oriented approach.
• Experience coordinating office operations, travel, and events is preferred.

Responsibilities

• Oversee office environment, space management, equipment and technology resources.
• Coordinate domestic and international travel arrangements including visa processing and accommodations.
• Manage vendor relationships, contracts, and timely delivery of office services.
• Assist with budget management, expense reports, and procurement of office supplies.
• Supervise housekeeping staff and support personnel, ensuring high-quality service.
• Plan and coordinate company events, meetings, and team-building activities.
• Provide administrative support to the Director (MD) and expatriates, including schedules and travel.

Skills

Office management

Travel coordination

Vendor management

Budgeting

Staff supervision

Event planning

Executive support

Microsoft Office

Tools

Microsoft Office

Job description

Job Description:

JOB REQUISITION

Specialist - Administration

LOCATION

NEW DELHI

ADDITIONAL LOCATIONS

JOB DESCRIPTION

Role & responsibilities

Office Management:

• Oversee the overall office environment to ensure it meets the needs of staff and visitors. This includes space management, maintaining office equipment, and managing technology resources.
• Ensure the office environment is clean, safe, and well-maintained. Coordinate with building management and housekeeping vendors for maintenance, repairs, and utilities.
• Ensure that all aspects of the office are functioning smoothly, from utilities to maintenance requests. Implement and oversee facilities projects such as office renovations or moves.

Travel Management:

• Coordinate domestic and international travel arrangements for employees, including visa processing, ticketing, and accommodations.
• Maintain accurate travel-related data and ensure timely billing and payment.

Vendor Management

• Oversee vendor relationships, ensuring quality service and timely delivery of goods/services.
• Manage contracts and liaise with vendors for office-related supplies and services.

Budget and Expense Management:

• Assist with budget management, prepare regular reports on expenses, and handle procurement of office supplies.
• Monitor expenses directly related to facility management and operational supplies.
• Approve and process invoices for housekeeping and maintenance services.

Staff Supervision:

• Manage the housekeeping staff and other support personnel, ensuring all tasks are completed efficiently and to a high standard.
• Manage relationships with housekeeping vendors and ensure high-quality service delivery.
• Develop a system to monitor and evaluate housekeeping staff performance and accountability.

Event Planning and Coordination

• Execute company events, meetings, and team-building activities as directed by People and Culture teams.
• Coordinate logistics, catering, and arrangements for such events.

Executive Support

• Provide administrative support to the Director (MD) and expatriates, including managing their schedules, travel, and special requirements.

Preferred candidate profile

• Between 4 7 yr, with a minimum of at least 3 yr of administrative experience supporting executive level management in a corporate environment and managing projects and events from pre-planning to execution.
• Self-motivated, proactive and possess good communication skills
• Confident and able to interact with stakeholders locally and overseas
• Possess good analytical skills and with good attention to details
• Should be proficient in Microsoft office
• Exposure to working in a multinational company would be an advantage
• Excellent Interpersonal skills .
• Ability to stick to time constraints and meet deadlines

Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services.