Specialist-Administration & Infrastructure

Ujjivan Small Finance Bank; Bengaluru; On-site; INR 1,000,000 - 1,500,000; Full time

Job summary

A leading financial institution in Bengaluru is seeking a Specialist for Administration & Infrastructure. This mid-senior level role involves budget preparation, compliance submission, and vendor management. You will coordinate administrative services ensuring user satisfaction and adherence to timelines for documentation. The ideal candidate should have experience in the banking or financial services sector and strong organizational skills. The position is full-time, offering an opportunity to impact the efficiency of operations significantly.

Qualifications

• Strong communication skills for stakeholder collaboration and report sharing.
• Experience in administrative services and budget management.
• Ability to manage vendor relationships and compliance tasks.

Responsibilities

• Prepare and monitor departmental budget in coordination with regional teams.
• Coordinate compliance submissions for audits and inspections.
• Ensure satisfaction of internal users through efficient service deployment.
• Manage vendor relationships and monitor work performance quality.
• Share regular reports on administrative support activities.

Job description

Specialist-Administration & Infrastructure

Responsibilities

• This role is responsible for preparing the budget for the department in coordination with regional teams and for updating on the progress made.
• This role coordinates submission of fixed assets reconciliation reports of all regions and gets them reviewed with audit & accounts heads at regional and head office level.
• This role serves as the Single Point of Contact (SPOC) for all compliance-related submissions at head office for inspections and audits (rental agreements, TL and S & E Act).
• This role coordinates admin services & user support, ensuring service satisfaction by internal users through efficient deployment of services and connectivity.
• Prepare and analyse the spends against budget, update it monthly on the progress made and highlight any exceptions.
• Enable empanelment of vendors with a strong national presence for site sourcing, material procurement and admin related works (Travel, Accommodation & Assets).
• Ensure periodic review jointly with regional teams and vendors to understand challenges, status and prepare a Plan of Action.
• Monitor work performance and quality of material of empaneled vendors with PAN‑India tie‑ups, and also ensure healthy relationships between vendors and regional teams.
• Organise meetings with stakeholders and prepare Minutes of meeting.
• Manage database and documents of admin & infra related agreements, compliance, vendor agreements, FAMS reports etc.
• Adhere to timelines for all official communications & documentation such as contracts, agreements and compliance.
• Responsible for all weekly, fortnightly & monthly reports to be shared with different stakeholders to show admin’s report card on business‑support works.

Seniority Level

• Mid‑Senior level

Employment Type

• Full-time

Job Function

• Administrative

Industry

• Banking and Financial Services