soft Facility Coordinator

Genius Consultants; Gurugram District; On-site; INR 750,000 - 1,100,000; Full time

Job summary

Genius Consultants in Gurugram district, Haryana, seeks a proactive Site Operations Manager to oversee housekeeping, consumables, pest control, mailroom, and reporting. The role interfaces with client staff and audits.

You will lead facility maintenance, vendor management, and administrative tasks, coordinate with space planners for moves, manage soft services, asset registers, and ensure timely supplies.

Qualifications

• Qualifications in property, building, or facilities management are preferable.
• Excellent people skills and the ability to interact with a wide range of client staff.
• Strong organizational and communication skills.

Responsibilities

• Monitor housekeeping activities; arrange consumables and supplies for client or VIP visits; interface with pest control; monitor mailroom operations; prepare daily, weekly and monthly reports; collect vendor documents for compliance audits.
• Take facility rounds to identify and address issues; manage the facility team; inspect services; assist the Facility Manager in admin, security, and client tasks; own day-to-day administration including stock tracker reports.
• Groom and monitor vendors in real time; ensure adherence to SLAs; conduct background checks for vendors; process vendor invoices.
• Coordinate with space planners for office moves; maintain soft services stores and stocks; oversee laundry, gym, spa and wellness room requirements; manage horticulture; handle sports equipment stock; maintain asset register; ensure timely food/beverage availability; submit monthly accruals to FM; facilitate vendor staff training and development; manage library books and stocks.
• Maintain library books and stocks.

Skills

People skills

Communication

Organizational skills

Facilities management

Education

Diploma in Facilities Management

Job description

Main Responsibilities

• Site Operations Management: Monitor and oversee housekeeping-related activities within the facility. Arrange consumables and supplies for client or VIP visits. Interface with pest control for pest management activities. Monitor mailroom operations. Prepare daily, weekly, and monthly reports. Collect vendor documents for compliance audits
• Facility Maintenance and Administration: Take facility rounds to identify and address any issues; Manage the facility team to ensure timely deliverables; Inspect services regularly to maintain performance standards; Assist the Facility Manager (FM) in administrative functions, security matters, and other client-related tasks; Own day-to-day administration, including stock tracker reports.
• Vendor Management: Groom and monitor vendors in real time, ensuring adherence to service level agreements (SLAs). Conduct background checks for vendors. Process vendor invoices.
• Additional Responsibilities: Coordinate with space planners for any office moves. Maintain soft services stores and stocks. Oversee laundry, gym, spa, and wellness room requirements. Manage horticulture needs. Handle sports equipment stock and issuance. Maintain the asset register. Ensure timely availability of food and beverage items. Submit monthly accruals to the FM. Facilitate vendor staff training and development. Manage library books and stocks.
• Qualifications &s Skill: Qualifications in property, building, or facilities management are preferable. Excellent people skills and the ability to interact with a wide range of client staff. Strong organizational and communication skills.