Site Admin-3rd party payroll

EDF Power Solutions India; Ahilyanagar District; On-site; INR 500,000 - 900,000; Full time

Job summary

EDF Power Solutions India seeks an experienced Office & Facility Manager to supervise administrative operations across multiple sites in Maharashtra, including guest houses and RO facilities. You will manage budgets, vendor contracts, HSE stock, and housekeeping, ensuring efficient day-to-day operations.

The role emphasizes process improvements, proactive problem solving, and strong stakeholder relationships to support site activities while maintaining ISO/HSE compliance and safety standards.

Qualifications

• Bachelor's degree in Business Administration or Facilities Management.
• 5-10 years in administration, facilities management, or site operations.
• Strong vendor management and negotiation skills.
• Proficiency in MS Office Suite.

Responsibilities

• Office & Facility Management: Oversee general office management, including stationery supplies, HSE stock, inventory, pantry, snacks, etc. at all sites and RO.
• Housekeeping: Ensure high standards of housekeeping at Guest House, Zero Point, PSS, and RO.
• Site & RO Maintenance: Manage AMCs and oversee general site maintenance activities.
• Utility & Contract Management: Oversee contract renewals and coordinate with HO and IT.
• Logistics & Support: Manage cab services.
• Errands & Site Requirements: Handle general errands and special site requirements promptly.

Skills

MS Office Suite

Vendor management

People management

Negotiation skills

Education

Bachelors in Business Admin.

Job description

Role & responsibilities

• Office & Facility Management: Oversee general office management, including stationary supplies, HSE stock, inventory, pantry, snacks, etc. at all sites and RO.
• Housekeeping: Ensure high standards of housekeeping at Guest House, Zero Point, PSS, and RO.
• Site & RO Maintenance: Manage AMCs and oversee general site maintenance activities.
• Utility & Contract Management: Oversee contract renewals and coordinate with HO and IT.
• Logistics & Support: Manage cab services.
• Errands & Site Requirements: Handle general errands and special site requirements promptly.

II. Financial & Vendor Management

• Billing & Payments: Ensure accurate billing, timely submission, and payment follow-up.
• Budgeting & Forecasting: Assist in forecasting and managing administrative budgets.

III. Compliance & Safety

• ISO / HSE Coordination: Ensure compliance with ISO and HSE standards.
• Statutory Compliance: Assist with coding and adherence to statutory compliances.

IV. Process Improvement & Innovation

• Proactiveness & Innovation: Drive continuous improvement in site operations.
• Problem Solver: Persistently address challenges with innovative solutions.
• Feedback & Monitoring: Establish feedback and monitoring systems.

V. Event & Stakeholder Management

• Events & Activities: Plan, coordinate, and execute site events.
• Stakeholder Management: Manage SOS & instant situations, fostering strong relationships.

Preferred candidate profile

• Education: Bachelors degree in Business Administration, Facilities Management, or related field.
• Experience: 510 years in administration, facilities management, or site operations.
• Skills
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint).
  • Strong negotiation and vendor management skills.
  • Strong people management skills.