Shipping Documentation Executive

JobItUs; Chennai District; On-site; INR 300,000 - 450,000; Full time

Job summary

JobItUs is seeking a Shipping Documentation Executive in Chennai. This role involves handling all export documentation and coordination for metal shipments, ensuring compliance with customs and banking requirements.

Responsibilities include preparing export documents, coordinating with shipping partners, and maintaining compliance with regulations. Candidates should have strong attention to detail, experience in documentation procedures, and knowledge of the metal export industry.

Qualifications

• Strong knowledge of export documentation procedures and letter of credit (LC) terms.
• Experience in the metal export/trading or manufacturing industry.
• Hands-on experience in EDI filing and export documentation portals.

Responsibilities

• Prepare and verify all pre‑shipment and post‑shipment export documents.
• Coordinate with shipping lines, CHA, and freight forwarders.
• Maintain accurate documentation records and ensure compliance with regulations.

Skills

Attention to detail

Export documentation knowledge

Coordination skills

Familiarity with customs procedures

Tools

MS Office (Word, Excel, Outlook)

Job description

Shipping Documentation Executive

The Shipping Documentation Executive will handle all export documentation and coordination for metal shipments, ensuring compliance with customs, banking, and LC (Letter of Credit) requirements. The role demands strong attention to detail, accuracy in documentation, and coordination with logistics partners and internal teams.

Roles & Responsibilities

• Prepare and verify all pre‑shipment and post‑shipment export documents such as Commercial Invoice, Packing List, Bill of Lading, Certificate of Origin, and others.
• Ensure documents comply with LC and buyer requirements.
• Coordinate with shipping lines, CHA, and freight forwarders for booking and dispatch.
• Handle submission of export documents to banks for negotiation and payment realization.
• Liaise with internal teams (sales, accounts, and production) for shipment scheduling and readiness.
• Maintain accurate documentation records and ensure compliance with DGFT and customs norms.
• Track shipments and update clients and management on dispatch status.
• Handle amendments and discrepancies in export documentation when required.
• Ensure timely submission of LC/bank documents.
• Provide smooth coordination with shipping and logistics partners.
• Ensure compliance with export regulations and timelines.
• Strong knowledge of export documentation procedures and LC terms.
• Experience working with CHA, shipping lines, and freight forwarders.
• Familiarity with INCOTERMS, DGFT, and customs procedures.
• Good command over MS Office (Word, Excel, Outlook).
• Experience in the metal export/trading or manufacturing industry.
• Hands‑on experience in EDI filing and export documentation portals.
• Knowledge of banking documentation under LC terms.