Service Coordinator

Proinst Techserv; Ahmedabad District; On-site; INR 400,000 - 700,000; Full time

Job summary

Proinst Techserv is seeking a Service Coordinator & Tender Executive with 2–5 years of experience in Instrumentation/E&I services. You will coordinate daily service activities, deployment of site manpower, and customer requirements across ongoing projects.

Responsibilities include preparing technical and commercial quotations, reviewing RFQs/Tenders, and handling online submissions via GeM and customer portals.

Qualifications

• Diploma/B.E./B.Tech – Instrumentation / Electrical / Electronics preferred.
• 2–5 years of relevant experience.
• Knowledge of Instrumentation Maintenance, Calibration, AMC/ARC, Shutdown and Erection & Commissioning jobs.
• Good knowledge of MS Excel, Word, BOQ preparation and costing.
• Good written and verbal communication.
• Experience with Oil & Gas, Refinery, Petrochemical, Chemical or other process industries will be preferred.

Responsibilities

• Coordinate daily service activities, site manpower deployment and customer requirements.
• Coordinate with engineers, supervisors and technicians for ongoing projects/service jobs.
• Prepare technical & commercial quotations for Instrumentation/E&I jobs.
• Review RFQs/tenders, Scope of Work, BOQ/SOR, PQC and commercial terms.
• Prepare tender summaries, costing sheets, BOQ and bid documentation.
• Handle online tender submissions including GeM and customer e-tender portals.
• Prepare manpower costing including salary, statutory benefits, accommodation, travel, tools, PPE and other project expenses.
• Coordinate with customers for technical/commercial clarifications.
• Track submitted tenders, quotations, service orders and follow-ups.
• Collect service reports, timesheets, measurement sheets and other billing documents from sites.
• Coordinate with Accounts for timely invoicing and documentation.
• Maintain Service Tracker, Tender Tracker and project documentation.

Skills

Instrumentation Maintenance

Calibration

AMC/ARC

Shutdown & Commissioning

Tendering

GeM Tender

E-Tendering

Manpower Planning

Education

Diploma/B.E./B.Tech – Instrumentation / Electrical / Electronics

Tools

MS Excel

MS Word

Job description

Service Coordinator & Tender Executive Instrumentation / E&I

Location: Ahmedabad
Experience: 2–5 Years
Industry: Instrumentation / Electrical & Instrumentation / Industrial Services

We are looking for a Service Coordinator & Tender Executive with experience in Instrumentation/E&I services, tendering and project coordination.

Key Responsibilities:

• Coordinate daily service activities, site manpower deployment and customer requirements.
• Coordinate with engineers, supervisors and technicians for ongoing projects/service jobs.
• Prepare technical & commercial quotations for Instrumentation/E&I jobs.
• Review RFQs/tenders, Scope of Work, BOQ/SOR, PQC and commercial terms.
• Prepare tender summaries, costing sheets, BOQ and bid documentation.
• Handle online tender submissions including GeM and customer e-tender portals.
• Prepare manpower costing including salary, statutory benefits, accommodation, travel, tools, PPE and other project expenses.
• Coordinate with customers for technical/commercial clarifications.
• Track submitted tenders, quotations, service orders and follow-ups.
• Collect service reports, timesheets, measurement sheets and other billing documents from sites.
• Coordinate with Accounts for timely invoicing and documentation.
• Maintain Service Tracker, Tender Tracker and project documentation.

Candidate Requirements:

• Diploma/B.E./B.Tech – Instrumentation / Electrical / Electronics preferred.
• 2–5 years of relevant experience.
• Knowledge of Instrumentation Maintenance, Calibration, AMC/ARC, Shutdown and Erection & Commissioning jobs.
• Good knowledge of MS Excel, Word, BOQ preparation and costing.
• Good written and verbal communication.
• Experience with Oil & Gas, Refinery, Petrochemical, Chemical or other process industries will be preferred.

Preferred Skills: Instrumentation Tendering, Service Coordination, GeM Tender, E-Tendering, BOQ, Costing, AMC, ARC, Calibration, E&I Projects, Manpower Planning, Technical Proposal, Commercial Proposal.