Senior sales Admin

Discreet Solutions Pvt Ltd; Pune District; On-site; INR 400,000 - 700,000; Full time

Job summary

Discreet Solutions Pvt Ltd is seeking a detail-oriented Tendering and Bidding Specialist to manage the entire lifecycle from opportunity scouting to bid submission. You will craft BOQs, prepare technical and commercial quotations, and collaborate with vendors and clients to ensure accurate, compliant proposals.

Key duties include coordinating with internal teams, interpreting AutoCAD drawings, and tracking tender timelines to support sales and project execution. Strong communication is essential.

Qualifications

• Proficiency in preparing and analyzing BOQ from drawings and specs.
• Ability to create detailed technical and commercial quotations and cost estimates.
• Ability to read, interpret and modify AutoCAD drawings.
• Solid understanding of SLD and electrical schematics.
• Experience coordinating with vendors for pricing and delivery.
• Proven track record in managing tender documentation and compliance sheets.
• Excellent communication for client and internal coordination.
• Ability to track deadlines and manage multiple quotations.

Responsibilities

• Source tender opportunities and compile compliant bid submissions.
• Develop BOQ aligned with client needs and project blueprints.
• Generate technical and commercial proposals with cost estimates.
• Liaise with clients to clarify scopes and track quote statuses.
• Source and manage supplier networks for pricing and delivery.
• Interpret and update AutoCAD drawings for proposals.
• Review SLD and electrical schematics for accuracy.
• Archive project documentation, compliance matrices, and reports.
• Coordinate with sales and project management to ensure timely proposals.
• Monitor tender timelines and vendor costs; maintain records.
• Assist in pricing strategy discussions.
• Support post-award order processing and supplier communication.

Skills

BOQ analysis

Quotation preparation

CAD interpretation

SLD interpretation

Vendor coordination

Tender documentation

Client coordination

Tools

AutoCAD

Job description

This role is dedicated to driving business growth through the strategic management of the tendering and bidding lifecycle. The incumbent serves as a pivotal link between technical specifications, commercial viability, and customer needs, ensuring that all proposals are accurate, compliant, and competitive. By orchestrating the preparation of detailed quotations, coordinating with internal and external stakeholders, and maintaining rigorous documentation standards, the position directly supports the organization's sales objectives and project execution success.

Responsibilities

• Source suitable tender opportunities, evaluate documentation, and compile compliant bid submissions that meet all technical and commercial criteria.
  
• Develop, scrutinize, and analyze Bills of Quantities (BOQ) aligned with specific client needs, technical standards, and project blueprints.
  
• Generate comprehensive technical and commercial proposals, including precise cost estimates, pricing schedules, and formal bids.
  
• Serve as the primary liaison for clients to clarify project scopes, resolve technical inquiries, track quote statuses, and foster enduring professional relationships.
  
• Source, qualify, and manage supplier networks to secure competitive pricing, verify product specifications, and confirm delivery schedules.
  
• Utilize AutoCAD to interpret, create, and update technical drawings essential for proposal development and tender submissions.
  
• Analyze and interpret Single Line Diagrams (SLD) alongside other electrical or engineering schematics to ensure technical accuracy.
  
• Compile and archive critical project documentation, including compliance matrices, technical specs, comparative analysis reports, and supporting evidence.
  
• Collaborate with sales and project management units to guarantee timely proposal delivery and seamless transition into sales execution phases.
  
• Monitor tender timelines, quotation progress, client feedback, and vendor costs while maintaining precise records and generating status reports.
  
• Facilitate commercial discussions by providing data on vendor comparisons and assisting in the finalization of pricing strategies.
  
• Assist the sales team with post-award order processing, purchase coordination, and ongoing communication with clients and suppliers.
  

Requirements

Requirements:

• Proficiency in preparing and analyzing Bills of Quantities (BOQ) based on project drawings and specifications.
  
• Strong capability in creating detailed technical and commercial quotations, cost estimates, and pricing proposals.
  
• Demonstrated ability to read, interpret, and modify AutoCAD drawings for various project needs.
  
• Solid understanding of Single Line Diagrams (SLD) and other relevant electrical or technical schematics.
  
• Experience in coordinating with vendors for pricing, availability, and delivery logistics.
  
• Proven track record in managing tender documentation, compliance sheets, and technical comparison statements.
  
• Excellent communication skills for effective client and internal team coordination.
  
• Ability to track deadlines, manage multiple quotations, and maintain accurate sales reporting.
  
• Competence in supporting commercial negotiations and order processing activities.