Senior Payroll Analyst (US and Canada)
Xactly Corp
Get more replies from employers
Send a job-specific resume in minutes.
Benefits offered by this job
Job summary
Xactly, backed by Vista, is seeking a Senior Payroll Analyst (US & Canada) based in Bangalore. You will own end-to-end payroll operations for the US and Canada, collaborating with global teams to ensure accuracy and compliance.
The role requires 5–8 years of US payroll experience, hands-on ADP Workforce Now expertise, strong Excel skills, and the ability to work overlapping US hours from India. This is a fast-paced SaaS environment offering growth and learning opportunities.
Qualifications
- 5–8 years of hands-on experience processing multi-state US payroll.
- Hands-on operational experience with ADP Workforce Now and collaboration with ADP reps.
- Strong working knowledge of US tax frameworks (FLSA, ERISA, SECURE 2.0, FICA/FUTA).
- Advanced Microsoft Excel skills for large dataset reconciliations.
- Exceptional English communication across US time zones.
- Ability to work overlapping US hours (India morning to US evening).
Responsibilities
- Execute Core Payroll Operations: Manage bi-weekly US payroll via ADP and monthly Canadian payroll via OSC.
- Tax & Year-End Compliance: Monitor federal/state/provincial taxes and file year-end statements (US W-2s, Canadian T4/RL-1).
- Month-End Close & Reconciliations: Prepare GL entries and reconciliations; analyze variances.
- Audit & Notice Management: Respond to tax agency notices and prepare supporting docs.
- Partner Globally Across Time Zones: Collaborate with global stakeholders and cross-functional teams.
- Process Optimization: Identify bottlenecks and maintain SOPs for offshore US/Canada payroll.
Skills
Education
Tools
Job description
Vista Equity Partners is a leading global investment firm focused exclusively on enterprise software, data, and technology-enabled businesses. With over $100B in assets under management and a portfolio of 90+ software product companies worldwide, Vista accelerates growth through operational excellence, shared expertise, and long-term partnership. In India, Vista’s presence continues to expand with 45+ portfolio companies employing more than 17,000 professionals across technology, product, customer success, and operations — reinforcing India’s strategic role as a hub of innovation and talent within the Vista ecosystem.
Vista Equity Partners is a leading global investment firm focused exclusively on enterprise software, data, and technology-enabled businesses. With over $100B in assets under management and a portfolio of 90+ software product companies worldwide, Vista accelerates growth through operational excellence, shared expertise, and long-term partnership. In India, Vista’s presence continues to expand with 45+ portfolio companies employing more than 17,000 professionals across technology, product, customer success, and operations — reinforcing India’s strategic role as a hub of innovation and talent within the Vista ecosystem.
Through its Agentic AI Factory, Vista is embedding Generative AI across its global portfolio — enabling companies to integrate intelligent, responsible AI into products, operations, and decision-making. This initiative is strengthened through portfolio-wide learning programs, leadership workshops, and AI hackathons that foster innovation, build fluency, and accelerate practical AI adoption across teams.
Xactly, a Vista-backed organization since 2017, is a leader in Sales Performance Management Solutions. The Xactly Intelligent Revenue Platform helps businesses improve go-to-market outcomes through increased collaboration, greater efficiencies, and connecting data from all critical functions of the revenue lifecycle on a single platform. Born in the cloud almost 20 years ago, Xactly provides customers with extensive experience in solving the most challenging problems customers of all sizes face, backed by almost 20 years of proprietary data and award-winning AI.
Named among the best workplaces in the U.S. by Great Place to Work six times, honored on FORTUNE Magazine’s inaugural list of the 100 Best Workplaces for Millennials, and chosen as the "Market Leader in Incentive Compensation" by CRM magazine. We’re building a culture of success and are looking for motivated professionals to join us!
With Vista’s investment and strategic guidance, we combine the agility of a growth-stage company with the scale, stability, and career opportunities of a global technology network. Our teams are empowered to innovate, collaborate, and build meaningful solutions that drive measurable outcomes for customers worldwide.
At Xactly, Our People Are Our Greatest Advantage. Our Employee Value Proposition Reflects What We Stand For And The Experience We Create For Every Team Member
- Purpose: To empower businesses to maximize company performance by transforming sales through their AI-powered Intelligent Revenue Platform, focusing on aligned incentive compensation, data-driven insights, and seamless revenue management for finance, sales, and revenue teams.
- Growth: Centered on "unleashing human potential" to elevate company performance and empowering employees to "achieve enduring success" through professional development, a supportive culture, and aligning individual goals with company objectives.
- Culture: We’re passionate about cultivating a workplace environment that celebrates the uniqueness of each Xactlian. Diversity fuels our success and by embracing it, we empower our employees around the world to inspire change in the office and in the community.
- Innovation: Xactly's innovation is centered on its AI-powered Intelligent Revenue Platform, which unifies sales performance management (SPM) and revenue intelligence using over two decades of proprietary pay and performance data. Recent innovations leverage artificial intelligence and agentic computing to streamline GTM operations and drive predictable growth.
Together, these pillars define what it means to work at Xactly — a place where you can do the most meaningful work of your career, supported by Vista’s global ecosystem.
Vista’s ecosystem enables purposeful career mobility and sustained professional growth. Employees benefit from the ability to build diverse experiences, collaborate with high-performing peers across portfolio companies, and progress into new roles within a global network of leading enterprise software organizations. This shared talent environment strengthens capabilities, broadens perspective, and supports long-term career development across the Vista portfolio.
In this role, you will be part of a high-performing global accounting team that ensures the integrity and accuracy of Xactly’s payroll function. Based in Bangalore, India, and reporting directly to our Global Payroll Manager (based in India), you will take ownership of end-to-end payroll operations for the United States and Canada. You will collaborate across teams, solve complex challenges, and ensure strict compliance with North American payroll regulations.
- Execute Core Payroll Operations: Manage bi-weekly US payroll processing via ADP Workforce Now and monthly Canadian payroll processing via Vistra OverseasConnect (OSC). Ensure high accuracy for all employee changes (new hires, terminations, rate adjustments, 401(k) / RRSP elections, statutory deductions, etc.).
- Tax & Year-End Compliance: Continuously monitor federal, state, and provincial tax compliance. Audit and file year-end tax statements, ensuring accurate preparation and timely distribution of US W-2s and Canadian T4 / RL-1 slips.
- Month-End Close & Reconciliations: Prepare month-end general ledger (GL) journal entries, perform balance sheet account reconciliations, and analyze variances in payroll expense accounts.
- Audit & Notice Management: Respond promptly to tax agency notices (IRS, State Department of Revenue, CRA). Prepare supporting documentation and schedules for internal and external audits.
- Partner Globally Across Time Zones: Collaborate daily with global stakeholders and cross-functional teams to streamline business data capture and maintain seamless communication across international operations.
- Process Optimization: Identify operational bottlenecks, implement process improvements, and maintain Standard Operating Procedures (SOPs) for offshore US/Canada payroll operations.
- 5–8 years of hands-on experience processing multi-state US payroll (federal, state, and local tax compliance, 401(k), non-exempt overtime, and benefit deductions).
- Hands-on operational experience with ADP Workforce Now and direct collaboration with ADP account representatives.
- Strong working knowledge of US statutory frameworks (FLSA, ERISA, SECURE 2.0, FICA/FUTA, fringe benefits).
- Advanced Microsoft Excel skills (VLOOKUPs/XLOOKUPs, Pivot Tables, nested formulas) with a high degree of precision for large dataset reconciliations.
- Exceptional English communication skills (written and verbal) with proven experience collaborating across US time zones.
- Ability to work overlapping US hours (typically covering US morning hours / India afternoon-to-evening shift).
- Working knowledge or direct experience supporting Canadian payroll (CRA, CPP/EI, and provincial labor standards).
- Experience in a US-headquartered tech/SaaS company environment.
- Education: Bachelor’s degree in Commerce, Accounting, Finance, or a related field (B.Com / M.Com / MBA Finance or CA Inter preferred).
- Certifications (Strong Plus): Certified Payroll Professional (CPP) by PayrollOrg or Payroll Compliance Professional (PCP) by the National Payroll Institute.
Joining Xactly means becoming part of a mission-driven team backed by Vista’s global network. You’ll work alongside industry leaders, access cross-portfolio development programs, and contribute to innovations that shape the future of enterprise software.
Customer Focus | Accountability | Respect | Excellence (CARE) are the keys to our success, and each day we’re committed to upholding them by delivering the best we can to our customers.
- Paid Time Off (PTO)
- Comprehensive Health and Accidental Insurance Coverage
- Tuition Reimbursement
- XactlyFit Gym/Fitness Program Reimbursement
- Free snacks onsite (if you work in office)
- Generous Employee Referral Program
- Free Parking and Subsidized Bus Pass (a go-green initiative!)
- Wellness program
Xactly is proud to be an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, pregnancy, sexual orientation, or any other characteristic protected by law.
We do not accept resumes from agencies, headhunters, or other suppliers who have not signed a formal agreement with us.
Be part of something bigger. Build your career with Xactly, powered by Vista.
'/%3e%3cpath%20d='M101.744%2012.4726L102.894%2016.1947L99.0021%2013.2201L101.744%2012.4726ZM105.3%208.40937H100.488L99.0026%203.59473L97.5116%208.41047L92.7%208.40385L96.5965%2011.3834L95.1055%2016.1942L99.0021%2013.2196L101.408%2011.3834L105.3%208.40992V8.40937Z'%20fill='white'/%3e%3cdefs%3e%3clinearGradient%20id='paint0_linear_5593_1381'%20x1='90'%20y1='9.44471'%20x2='99'%20y2='9.44471'%20gradientUnits='userSpaceOnUse'%3e%3cstop%20stop-color='%2300AD70'/%3e%3cstop%20offset='0.998594'%20stop-color='%2300B67A'/%3e%3cstop%20offset='1'%20stop-color='%23DCDCE6'/%3e%3c/linearGradient%3e%3c/defs%3e%3c/svg%3e){kind=small}
