Senior Officer - Administration

Milacron; Ahmedabad District; On-site; INR 600,000 - 900,000; Full time

Job summary

Milacron in Ahmedabad seeks a Senior Officer Administration to oversee security, housekeeping, front office, travel, and procurement across Units 1–4. You will supervise security teams, manage reception and logistics, and coordinate vendor invoices and ERP transactions.

The role requires a Bachelor’s degree and 6–8 years in plant administration or security, with ERP and MS Office proficiency. Experience with multi-unit facilities and coordinating outsourced staff is preferred.

Qualifications

• Bachelor's degree in any discipline (B. Com, BBA, B.Sc., BA, or equivalent) and MSW preferred.
• 6 to 8 years of experience in plant administration, workplace facility supervision, or factory security and operations management.
• Working knowledge of ERP, MS Excel/Word/Power Point, and business email communication.
• Hands-on familiarity with gate pass control, vendor invoice verification, and inventory management.

Responsibilities

• Security & Material Vigilance: supervise on-ground security personnel, monitor CCTV/patrolling, control gate passes, inspect vehicles, and oversee scrap weighment and dispatch.
• Front Office, Reception & Sales Liaison: manage reception duties, conference room bookings, welcome boards, courier dispatch/billing, and log inquiries for Sales.
• Housekeeping & Deep Cleaning: supervise housekeeping, manage stores, prepare cleaning kits, and lead Mega Cleaning Days.
• Travel, Hospitality & Guest Logistics: coordinate hotel reservations, cab bookings, guest meals, and executive pantry purchases with invoice processing.
• Canteen Administration: monitor kitchen hygiene, draft MOMs, submit salary deduction statements to HR Payroll.
• Procurement, PRs & Billing: raise PRs in ERP/SAP and audit monthly vendor invoices (Housekeeping, Security, Canteen, VIA, EPABX, telecom).
• Employee Welfare & Uniforms: secure approvals, manage stock, distribute uniforms and safety shoes, process stitching claims.

Skills

ERP knowledge

MS Excel

Vendor invoice verification

Inventory management

Education

Bachelor's degree in any discipline

MSW preferred

Tools

SAP

MS Office

Job description

Job Description:

Position Summary:

Senior Officer Administration

Work You’ll Do:

• Security & Material Vigilance: Supervise on-ground security personnel across Units 1–4, lead daily Gemba meetings, monitor CCTV/patrolling, control gate passes, inspect vehicles, and oversee scrap weighment and dispatch.
• Front Office, Reception & Sales Liaison: Manage reception duties, conference room bookings, welcome boards, and courier dispatch/billing; log incoming customer inquiries and promptly email lead and contact details to Sales Coordinators.
• Housekeeping & Deep Cleaning: Supervise daily contractor housekeeping manpower across bays/offices, manage central HK chemical/consumable stores, prepare bay cleaning kits with HOM, and lead plant Mega Cleaning Days.
• Travel, Hospitality & Guest Logistics: Coordinate hotel reservations, corporate cab bookings, guest meals, and adhoc executive pantry purchases with complete invoice processing.
• Canteen Administration: Monitor daily kitchen hygiene, food quality, and dining standards; draft Canteen Committee MOMs, and submit monthly employee salary deduction statements to HR Payroll.
• Procurement, PRs & Billing: Raise administrative PRs in ERP/SAP (consumables, tankers, repairs, AMCs) and audit monthly vendor invoices (Housekeeping, Security, Canteen, VIA, EPABX, telecom).
• Employee Welfare & Uniforms: Secure SCT approvals, manage central stock registers, distribute uniforms/safety shoes, and process employee stitching claims.
• Telecom & IT Admin: Serve as SPOC for corporate COCP SIM allocations/cancellations, handle EPABX extension issues, and reconcile telephone/lease line expenses.
• Site Hygiene, Infrastructure & Liaison: Supervise pest control, water/septic tank desilting, and gardening upkeep; coordinate GIDC/VIA/AMC liaison, emergency water tankers, Plant Safety Committee audits, and Eklavya Training Centre bookings and hall setups.

Team:

• Plant Administration & Workplace Facilities Team, collaborating with Front Office, HR Payroll, Purchase/Commercial, Accounts, Sales Coordination, outsourced agencies, and Plant EHS.

Basic Qualifications:

• Bachelors degree in any discipline (B. Com, BBA, B.Sc., BA, or equivalent) & MSW (Master of Social Works) Preferred.
• 6 to 8 years of experience in plant administration, workplace facility supervision, or factory security and operations management.
• Working knowledge of ERP, MS Excel/Word/Power Point, and business email communication.
• Hands-on familiarity with gate pass control, vendor invoice verification, and inventory management.

Preferred Experience:

• Experience in a multi-unit manufacturing/engineering plant or industrial sector.
• Strong coordination skills to manage outsourced workforces (security, canteen facilities & housekeeping) alongside front-desk office duties.
• Knowledge of 5S plant practices, industrial safety norms, CCTV, and Visitor Management Systems (VMS).

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Who we are:

Milacron is a global industrial leader in the manufacturing and distribution of highly engineered and customized injection molding and extrusion solutions, and aftermarket parts and service for the plastics processing industry. The company’s 1,900+ associates worldwide collaborate to serve a diverse range of end-markets, such as automotive, construction, medical, telecommunications, material handling, packaging, and much more. With expertise in plastics spanning nearly 60 years, Milacron holds longstanding relationships with more than 27,000 customers around the world. The original equipment provider of plastics manufacturing solutions is the largest US-owned and globally served of its kind. Headquartered in Batavia, OH, Milacron’s global footprint is also serviced through regional facilities in Asia, Europe, and South America.

EEO:

The policy of Milacron is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individuals age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity/expression or veteran status. We are committed to being an Equal Employment Opportunity (EEO) Employer and offer opportunities to all job seekers including individuals with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, email us at [e-mail]. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.